[Federal Register Volume 73, Number 82 (Monday, April 28, 2008)]
[Notices]
[Pages 22976-22977]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-9306]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
28, 2008. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Defense Commissary Agency (N1-506-07-4, 
17 items, 16 temporary items). Records

[[Page 22977]]

relating to management of financial resources for commissary 
operations. Included are such records as internal control documents, 
annual reports, financial correspondence, travel documentation, charge 
card applications, purchase card correspondence, support agreements, 
budget review and apportionment, interdepartmental purchase requests 
and reimbursements, improvement studies and surveys, commercial 
activity documentation, case files and related records. Proposed for 
permanent retention are records relating to organization, missions, 
functions and responsibilities.
    2. Department of Homeland Security, United States Citizenship and 
Immigration Services (N1-566-08-1, 2 items, 2 temporary items). 
Political appointee clearance and vetting files, including 
correspondence, applications for employment, resumes, letters of 
reference, White House clearance checklist, financial disclosure 
reports, security clearances, and other documentation relating to the 
selection, clearance, and appointment of political appointees.
    3. Department of Homeland Security, United States Citizenship and 
Immigration Services (N1-566-08-6, 1 item, 1 temporary item). Master 
file associated with an electronic information system that tracks and 
supports the adjudication of parole requests for individuals outside of 
the United States.
    4. Department of Homeland Security, United States Citizenship and 
Immigration Services (N1-566-08-7, 1 item, 1 temporary item). Master 
file associated with an electronic information system that verifies the 
employment eligibility of newly-hired employees and the immigration 
status of individuals seeking government benefits.
    5. Department of Homeland Security, United States Citizenship and 
Immigration Services (N1-566-08-8, 1 item, 1 temporary item). Master 
file associated with an electronic information system that tracks and 
manages customer service information.
    6. Department of Homeland Security, United States Citizenship and 
Immigration Services (N1-566-08-9, 2 items, 2 temporary items). Master 
files associated with an electronic information system that allows 
customers and agency personnel to review the status of a case.
    7. Department of Homeland Security, United States Coast Guard (N1-
26-08-2, 1 item, 1 temporary item). Master file for an electronic 
message archiving system containing copies of messages and reports used 
by law enforcement and intelligence officers to maintain maritime 
safety and security.
    8. Department of the Interior, Bureau of Reclamation (N1-115-08-3, 
4 items, 4 temporary items). Master files for electronic systems that 
provide specialized engineering and scientific support to the Bureau's 
Technical Service Center. The proposed disposition instructions are 
limited to electronic records.
    9. Department of the Interior, Bureau of Reclamation (N1-115-08-5, 
1 item, 1 temporary item). Master file of an electronic system that 
provides a single source of financial, budgetary, and human resource 
data for other management information system applications for the 
Bureau. The proposed disposition instructions are limited to electronic 
records.
    10. Department of the Interior, Bureau of Reclamation (N1-115-08-6, 
2 items, 2 temporary items). Inputs and master file of an electronic 
system that automates the business practices and workflow processes of 
the Research and Development Office. The proposed disposition 
instructions are limited to electronic records.
    11. Department of the Interior, Bureau of Reclamation (N1-115-08-7, 
2 items, 2 temporary items). Master file and outputs of an electronic 
system that supports the Bureau's dam safety program. The proposed 
disposition instructions are limited to electronic records.
    12. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, 
and Explosives (N1-436-08-2, 2 items, 2 temporary items). Paper and 
scanned versions of National Instant Criminal Background Check System 
referrals from the Federal Bureau of Investigation which require 
investigation.
    13. Department of Justice, Bureau of Prisons (N1-129-08-1, 2 items, 
2 temporary items). Data and outputs for the Federal Prison Industries 
MS Visual System Safe, which provides an electronic information storage 
library.
    14. Department of Justice, Bureau of Prisons (N1-129-08-2, 2 items, 
2 temporary items). Data and outputs for the Federal Prison Industries 
public Web site which provides access to general and operational 
information.
    15. Department of Justice, Federal Bureau of Investigation (N1-65-
08-4, 7 items, 7 temporary items). Wiki and other online collaborative 
tools used for developing training curriculum and other administrative 
functions of the Office of Technology, Research and Curriculum 
Development.
    16. Department of Justice, Federal Bureau of Investigation (N1-65-
08-8, 1 item, 1 temporary item). This schedule requests authority to 
destroy cases 29J-SF-118302 and 164B-TP-63625, which pertain 
exclusively to the investigation of the captioned individual. This 
request responds to a Federal Pre-Trial Diversion Program court order 
to delete the records of the captioned individual.
    17. Department of State, Bureaus of Near East Affairs and South and 
Central Asian Affairs (N1-59-08-11, 8 items, 7 temporary items). Copies 
of directives; post information on budget, travel, and operating 
expenses; general subject files; and records relating to administrative 
support for closings and openings of posts. Proposed for permanent 
retention are annual post submissions of goals and objectives. The 
proposed disposition instructions are limited to paper records for 
annual post submissions.
    18. National Archives and Records Administration (N1-64-08-7, 9 
items, 9 temporary items). Records consisting of the Archival Research 
Catalog (ARC) application database, which is a data entry system 
including Archival Information Locator descriptions, archival 
descriptions, domains of the data entry system, ARC target reports and 
authority files and lists.

    Dated: April 22, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-9306 Filed 4-25-08; 8:45 am]
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