[Federal Register Volume 73, Number 79 (Wednesday, April 23, 2008)]
[Notices]
[Pages 21973-21975]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-8844]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[FR-5130-N-22]


Privacy Act; Proposed New System of Records, Tracking-at-a-
Glance[supreg] Case Management Services for the Disaster Housing 
Assistance Program

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Notification of the establishment of a new System of Records, 
Tracking-at-a-Glance[supreg] (TAAG).

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SUMMARY: HUD proposes to establish a new Privacy Act record system to 
add to its inventory of systems of records subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended. The proposed new system of records 
is the TAAG case management system. This record system will be used for 
program implementation activities related to the Disaster Housing 
Assistance Program (DHAP) case management services. DHAP is a Federal 
Emergency Management Agency (FEMA) pilot grant program to provide 
temporary rental subsidies and case management for non-HUD assisted 
individuals and families displaced by Hurricanes Katrina or Rita. HUD 
is the servicing agency that administers the DHAP program for FEMA.

DATES: Effective Date: This action shall be effective without further 
notice on May 23, 2008, unless comments are received during or before 
this period that would result in a contrary determination.
    Comment Due Date: May 23, 2008.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 10276, Washington, DC 20410-0500. Communications should refer to 
the above docket number and title. Facsimile (FAX) comments are not 
accepted. A copy of each communication submitted will be available for 
public inspection and copying between 8 a.m. and 5 p.m. weekdays at the 
above address.

FOR FURTHER INFORMATION CONTACT: The Departmental Privacy Act Officer, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 2256, Washington, DC 20410, Telephone Number (202) 402-8073 (This 
is not a toll-free number.) A telecommunication device for hearing- and 
speech-impaired individuals (TTY) is available at (800) 877-8339 
(Federal Information Relay Service).

SUPPLEMENTARY INFORMATION: In July 2007, HUD and FEMA executed an 
Interagency Agreement (IAA) under which HUD acts as the servicing 
agency for administering the DHAP program. Pursuant to FEMA's grant 
authority, grants are provided to local PHAs to administer DHAP on 
behalf of FEMA. Under DHAP, public housing authorities (PHAs) will make 
rental assistance payments on behalf of eligible families to 
participating landlords for the duration of the program, ending on 
March 1, 2009. In order to prepare the family for this eventuality, 
FEMA requires that case management services be provided for the entire 
duration of DHAP. The objectives of these services are greater self-
sufficiency and permanent housing status for participating individuals 
and families. This will include assisting program participants identify 
non-disaster supported housing solutions such as other affordable 
housing options that may be available for income eligible families. 
PHAs are required to report case management outputs and outcomes 
through TAAG, which is the DHAP case management reporting system for 
the duration of the program. TAAG will contain personal identifying 
information from PHAs about program participants; such as, name, social 
security number, etc. Please refer to the following ``categories of 
records'' section for other personal/sensitive data

[[Page 21974]]

types collected, maintained and disseminated by this system.
    Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be 
afforded a 30-day period in which to comment on the new system of 
records. The new system report was submitted to the Office of 
Management and Budget (OMB), the Senate Committee on Homeland Security 
and Governmental Affairs, and the House Committee on Oversight and 
Government Reform pursuant to paragraph 4c of Appendix 1 to OMB 
Circular No. A-130, ``Federal Agency Responsibilities for Maintaining 
Records About Individuals,'' July 25, 1994 (59 FR 37914).

    Authority: 5 U.S.C. 552a 88 Stat. 1896; 42 U.S.C. 3535 (d).

    Dated: April 16, 2008.
Joseph M. Milazzo,
Acting Chief Information Officer.
HUD/PIH-06

SYSTEM NAME:
    Tracking-at-a-Glance[supreg] (TAAG) case management system for the 
Disaster Housing Assistance Program (DHAP).

SYSTEM LOCATION:
    Hollywood, Florida.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are covered by this system are individuals and 
families displaced by Hurricanes Katrina or Rita, who receive rental 
subsidy through the DHAP and agree to all program requirements 
including case management.

CATEGORIES OF RECORD IN THE SYSTEM:
    Files contain identifying information about the program 
participants and their household members such as name, social security 
number, and current address. In addition, the files contain information 
about education level, employment and training needs, elderly and 
disabled status, social service needs and service referrals. The client 
provides information regarding education level, employment and 
training, disability status and social service needs as information 
that the case manager may use to assess any barriers to permanent 
housing attainment and/or increased self-sufficiency. The case manager 
uses this information in order to identify appropriate service 
referrals, to help prepare clients for the eventual end of the DHAP in 
March 2009.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Legal authority for DHAP is based on the Department of Homeland 
Security's general grant authority under section 102(b)(2) of the 
Homeland Security Act, 6 U.S.C. 112, and sections 408(b)(1), 426 and 
306(a) of the Robert T. Stafford Disaster Relief and Emergency 
Assistance Act (Stafford Act), 42 U.S.C. 5174(b)(1), Sec.  5189d and 
Sec.  5149(a), respectively.

PURPOSE:
    TAAG captures pertinent data relating to family self-sufficiency, 
permanent housing status and service needs. TAAG supports DHAP grantees 
in their case management efforts, HUD staff in their program monitoring 
activities and providing required reports to FEMA in fulfillment of its 
responsibilities outlined within the IAA. The system was procured 
through contract number: C-DEN-02199. The system allows DHAP grantees 
to implement and report case management services for FEMA's DHAP 
program, for which HUD is the servicing agent. This system will assist 
with the implementation and administering of rental housing assistance 
and case management services to individuals and families whose 
residence have been rendered uninhabitable as a result of the disaster 
caused by Hurricanes Katrina and Rita. The data stored in this system 
of records may be used for research and statistical purposes. In such 
cases, data presented in any research report will be aggregated to a 
level that does not disclose information that can be used to identify 
any individual represented in the system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act other routine uses include:
    (a) To Case Managers--for caseload management and to track the 
progress and outcomes of individuals enrolled in the DHAP;
    (b) To PHAs to monitor outcomes and monitor case management 
activities being provided at the local level;
    (c) To FEMA--quarterly data reporting as required under the IAA to 
monitor program activities at the national level;
    (d) To HUD or individuals under contract, grant or cooperative 
agreement to HUD, to monitor PHA efforts and compliance requirements, 
facilitate technical assistance and for research and evaluation of 
national program outcomes; and
    (e) To HUD or individuals under contract, grant or cooperative 
agreement to HUD to monitor PHA activities and facilitate technical 
assistance to DHAP grantees.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    Records are stored electronically on a computer server located at: 
Southern Data Systems, 11560 SW 120th Street, Miami, FL 33176.

RETRIEVABILITY:
    Records are retrieved by PHA name, participant's name, city, zip 
code, or general demographic characteristics. Clients cannot be 
searched through the use of a social security number.

SAFEGUARDS:
    Records are maintained on a secure computer network protected by a 
firewall. Access to system is restricted to authorized users only, 
requires a user ID and is password protected. No manual files with 
unique identifier information that would allow an individual to be 
linked to the information in the file will be maintained.

RETENTION AND DISPOSAL:
    Information is archived electronically and stored. Records will be 
retained and disposed of in accordance with the General Records 
Schedule included in HUD Handbook 2228.2, appendix 14, items 21-26.

SYSTEM MANAGER AND ADDRESS:
    Tony Hebert, Public and Indian Housing, Office of Public Housing 
Investments, Department of Housing and Urban Development, 451 Seventh 
Street, SW., Room 4130, Washington, DC 20410.

NOTIFICATION AND RECORD ACCESS PROCEDURES:
    The Department's rules for providing access to records to the 
individual concerned are in accordance with 24 CFR part 16--
Implementation of the Privacy Act of 1974. Individuals seeking 
information, assistance, or inquiry about the existence of records 
should contact the Departmental Privacy Act Officer, Department of 
Housing and Urban Development, 451 Seventh Street, SW., Room 2256, 
Washington, DC 20410. Written requests must include the full name, 
current address, and telephone number of the individual making the 
request, as well as proof of identity, including a description of the 
requester's relationship to the information in question.

CONTESTING RECORD PROCEDURES:
    The procedures for contesting the contents of records and appealing 
initial

[[Page 21975]]

denials appear in 24 CFR part 16--Implementation of the Privacy Act of 
1974. If additional information or assistance is required, contact:
    (i) The Departmental Privacy Act Officer, Department of Housing and 
Urban Development, 451 Seventh Street, SW., Room 2256, Washington, DC 
20410, if contesting the content of record; or
    (ii) The Departmental Privacy Appeals Officer, Office of General 
Counsel, Department of Housing and Urban Development, 451 Seventh 
Street, SW., Washington, DC 20410, for appeals of initial denials.

RECORD SOURCE CATEGORIES:
    DHAP housing authority grantees, case managers, contractors, and 
HUD employees.

EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. E8-8844 Filed 4-22-08; 8:45 am]
BILLING CODE 4210-67-P