[Federal Register Volume 73, Number 72 (Monday, April 14, 2008)]
[Notices]
[Pages 20070-20071]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-7867]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
14, 2008. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Rural Development (N1-221-08-1, 22 
items, 15 temporary items). Records relating to a program which 
provides grants and loans for rural telecommunications projects. 
Proposed for permanent retention are special studies and reports, loan 
docket files and supporting data, records of technical standards 
committees, and records relating to approved grants.
    2. Department of the Army, Agency-wide (N1-AU-08-1, 3 items, 2 
temporary items). Master file and standard reports associated with an 
electronic information system used to report sexual assault and 
prevention data. Data includes information on the victim and 
perpetrator, nature of the incident, actions taken, and final results. 
Proposed for permanent retention are annual reports on sexual assaults.

[[Page 20071]]

    3. Department of Energy, Agency-wide (N1-434-08-2, 2 items, 1 
temporary item). Research and professional files of researchers who 
have held a range of positions or have been a recognized expert in 
cross-disciplinary work. Proposed for permanent retention are files of 
researchers who have achieved national or international prominence in 
their career.
    4. Department of Homeland Security, Office for Civil Rights and 
Civil Liberties (N1-563-07-6, 6 items, 4 temporary items). Records 
tracking allegations of racial, ethnic, and religious profiling by 
employees and officials of the agency. Proposed for permanent retention 
are records associated with significant cases.
    5. Department of the Interior, National Park Service (N1-79-07-2, 
15 items, 7 temporary items). Records related to the implementation and 
administration of the Native American Graves Protection and 
Repatriation Act national program. Proposed for permanent retention are 
case files, advisory committee records, awarded grant files, program 
records, and associated indexes.
    6. Department of the Navy, Agency-wide (N1-NU-07-10, 1 item, 1 
temporary item). Personnel rosters, listings, cards, indexes and 
similar records maintained by preparing units.
    7. Department of State, Foreign Service Institute (N1-59-08-7, 8 
items, 8 temporary items). Records relating to registration for 
internal and external training, including course information, 
management reports, course schedules, and travel records.
    8. Department of the Treasury, Internal Revenue Service (N1-58-08-
10, 3 items, 3 temporary items). Master file, outputs, and system 
documentation for the Enterprise Data Access Strategy--Integrated 
Production Model, which consists of data used in modernization 
projects.
    9. Federal Communications Commission, Office of the Inspector 
General (N1-173-07-2, 8 items, 5 temporary items). Non-significant 
investigative files, allegations that do not relate to a specific 
investigation, audits, strategic plans, and general correspondence. 
Proposed for permanent retention are significant investigative files, 
semi-annual reports, and annual audit plans. The proposed disposition 
instructions are limited to paper records for significant investigative 
files, semi-annual reports, and annual audit plans.
    10. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-08-2, 5 items, 5 temporary items). 
Data, audit logs, user profiles, and system documentation of the 
Accessions Management Information System used to track information 
about accessions of electronic records.
    11. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-08-03, 5 items, 5 temporary items). 
Data, audit logs, user profiles, and system documentation used in the 
verification of format and structure of data submitted by agencies for 
accession through the Archival Electronic Records Inspection and 
Control System.
    12. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-08-4, 4 items, 4 temporary items). 
System usage and performance reports, system audit logs, user profiles, 
and system documentation associated with the Access to Archival 
Databases System, which provides web access to selected accessioned 
electronic records, including databases, images and texts.
    13. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-08-5, 4 items, 4 temporary items). Data 
files, system audit logs, custom developed source code, and system 
documentation associated with the Archival Processing System, which 
maintains metadata related to the agency's holdings of electronic 
records such as recording characteristics, preservation master and 
backup copy management, technical file specifications, tape location 
management, media recopy and refresh scheduling, and reference 
requests.
    14. Peace Corps, Office of Management (N1-490-08-1, 1 item, 1 
temporary item). Master file of an electronic information system used 
to record volunteers' foreign language test scores.
    15. United States Information Agency, Broadcasting Service (N1-306-
97-2, 28 items, 16 temporary items). Subject files that are duplicative 
or are lacking historical significance, travel vouchers, and requests 
for information. Proposed for permanent retention are records of 
subject, country, program, and other files that document programs and 
policies. The proposed disposition instructions are limited to paper 
records.

    Dated: April 7, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-7867 Filed 4-11-08; 8:45 am]
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