[Federal Register Volume 73, Number 64 (Wednesday, April 2, 2008)]
[Notices]
[Pages 18005-18007]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-6855]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
2, 2008. Once the appraisal of the records is completed, NARA will send 
a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. FAX: 
301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Cooperative State Research, 
Education, and Extension Service (N1-540-06-05, 30 items, 21 temporary 
items). Program management records, including multistate research 
project files, panelist conflict-of-interest and confidentiality 
records, research misconduct records, portfolio assessment records, 
performance assessment records, plan of work approval documents, plan 
of work system monitoring and maintenance documentation, and records of 
internal committees responsible for making administrative policy 
decisions. Proposed for permanent retention are

[[Page 18006]]

recordkeeping copies of calendar and scheduling records of the Agency 
Administrator, final plan of work records, 4-H youth enrollment 
reports, program development records, and records of internal 
committees responsible for making mission-related policy decisions.
    2. Department of the Army, Agency-wide (N1-AU-07-10, 6 items, 6 
temporary items). Records relating to the administration of visual 
information activities and Army Web sites. Included are production and 
distribution program approvals, activities reports, requests for video 
teleconferencing services, and Web site program development logs and 
usage files. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    3. Department of Homeland Security, Headquarters (N1-563-07-1, 1 
item, 1 temporary item). Master file of an electronic information 
system used to manage and track electronic copies of correspondence and 
related materials from executive-level offices. Paper recordkeeping 
copies are proposed as permanent in a separate schedule.
    4. Department of Homeland Security, Headquarters (N1-563-08-5, 1 
item, 1 temporary item). Recordings of unclassified telephone calls 
made by law enforcement personnel, emergency responders, and the public 
to the National Operations Center about emergency events and potential 
threats. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    5. Department of Homeland Security, Science and Technology 
Directorate (N1-563-07-21, 2 items, 2 temporary items). Master file for 
an electronic information system used to provide information, 
resources, and technology solutions that address mission capability 
gaps identified by the emergency response community. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    6. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-08-2, 4 items, 4 temporary items). Inputs, 
outputs, master file, and documentation associated with an electronic 
information system containing demographic information and fingerprints 
used to conduct background checks on immigrants. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    7. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-08-3, 4 items, 4 temporary items). Inputs, 
outputs, master file, and documentation associated with an electronic 
information system used to transmit demographic information, 
fingerprints, and biometric data to the Federal Bureau of Investigation 
for background checks on immigrants. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    8. Department of Justice, Justice Management Division (N1-60-08-3, 
4 items, 4 temporary items). Inputs, outputs, and master file for an 
electronic information system, which monitors implementation of 
recommendations of the Inspector General. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    9. Department of Justice, Justice Management Division (N1-60-08-4, 
4 items, 4 temporary items). Inputs, outputs, and master file for an 
electronic information system, which tracks department implementation 
of Government Accountability Office report recommendations. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    10. Department of Housing and Urban Development, Office of Public 
and Indian Housing (N1-207-07-2, 5 items, 5 temporary items). 
Correspondence, loan guarantee case files, publicity files, and 
property inspection appeal case files. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    11. Department of Labor, Office of the Assistant Secretary for 
Policy (N1-174-06-1, 25 items, 8 temporary items). Records include 
general correspondence, congressional correspondence, grant files, 
program files, background policy papers and special reports to 
Congress, administrative subject files, and Chief Economist subject 
files. Proposed for permanent retention are recordkeeping copies of 
deliverable products resulting from grant funding, policy review 
coordinating committee and policy review board reading files, policy 
planning board files, research reports, publications, historical office 
files, survey documentation files, and Chief Economist files. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    12. Department of State, Overseas Buildings Operations (N1-59-08-1, 
20 items, 19 temporary items). Records documenting all aspects of 
funded overseas construction projects and major renovations and upgrade 
projects for overseas facilities, including design, engineering, and 
construction files. Proposed for permanent retention are historically 
significant drawings of overseas buildings. This schedule authorizes 
the agency to apply the proposed disposition instructions to any 
recordkeeping medium, for several items.
    13. Department of Transportation, Federal Highway Administration 
(N1-406-08-1, 1 item, 1 temporary item). Records of the Office of 
Transportation Management consisting of the master file of an 
electronic information system containing threaded discussions on 
transportation topics, unofficial documents, and voluntary participant 
profiles.
    14. Department of the Treasury, Internal Revenue Service (N1-58-08-
6, 4 items, 4 temporary items). Records of the Associate General 
Counsel's Office relating to review of applications to change 
accounting methods and changes for schedules of ruling amounts.
    15. Department of the Treasury, Treasury Inspector General for Tax 
Administration (N1-56-08-1, 5 items, 5 temporary items). Records of the 
Office of Audit, including audit reports, audit plans, and working 
papers. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    16. Department of the Treasury, Treasury Inspector General for Tax 
Administration (N1-56-08-2, 14 items, 11 temporary items). Records of 
the Office of Investigation, including confidential informant files, 
forensic lab records, and officer safety files. This schedule also 
increases the retention period for non-significant investigative files, 
previously approved for disposal. Proposed for permanent retention are 
the master file and system documentation for the Office's case 
management system. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium. The 
schedule also provides for permanent retention in any recordkeeping 
medium, of significant investigative case files, previously approved as 
permanent in paper format.
    17. Environmental Protection Agency, Headquarters (N1-412-07-57, 2 
items, 2 temporary items). Scientific project files for studies that 
provide demonstration or proof of concept or coordination of scientific 
issues for the Office of Prevention, Pesticides, and Toxic Substances. 
This schedule authorizes the agency to apply the proposed

[[Page 18007]]

disposition instructions to any recordkeeping medium.
    18. Environmental Protection Agency, Office of Water (N1-412-08-7, 
2 items, 2 temporary items). This schedule authorizes the agency to 
apply existing disposition instructions to records regardless of 
recordkeeping medium. The records consist of supporting files for final 
plans and annual and biennial water quality planning and management 
reports (final plans and annual and biennial reports themselves are 
permanent) and public water supply drinking water management and direct 
implementation files. Paper recordkeeping copies of these files were 
previously approved for disposal.
    19. Federal Maritime Commission, Office of the Inspector General 
(N1-358-08-2, 3 items, 3 temporary items). Records consisting of 
investigative case files and audit case files. This schedule authorizes 
the agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    20. Federal Maritime Commission, Office of Administration (N1-358-
08-3, 5 items, 5 temporary items). Records consisting of Director's 
Office correspondence reading files, copies of audit case files, 
performance planning records, and performance and accountability report 
files. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    21. Federal Maritime Commission, Bureau of Certification and 
Licensing (N1-358-08-4, 1 item, 1 temporary item). Individual ocean 
transportation intermediary files including applications. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    22. National Surface Transportation Policy and Revenue Study 
Commission (N1-220-08-1, 5 items, 3 temporary items). Records including 
files relating to the commission's day-to-day activities, Web design 
and management records, and electronic version of Web content records 
duplicated in textual series of commission records. Proposed for 
permanent retention are recordkeeping copies of files documenting the 
commission's establishment, membership, policy, organization, 
deliberations, findings and recommendations, and electronic versions of 
the commission Web site. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium, 
except for Web content records.

    Dated: March 27, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-6855 Filed 4-1-08; 8:45 am]
BILLING CODE 7515-01-P