[Federal Register Volume 73, Number 64 (Wednesday, April 2, 2008)]
[Notices]
[Pages 18044-18137]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-6239]



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Part II





Department of Energy





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Privacy Act of 1974; Publication of Proposed Compilation of Privacy Act 
Systems of Records; Notice

  Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / 
Notices  

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DEPARTMENT OF ENERGY


Privacy Act of 1974; Publication of Proposed Compilation of 
Privacy Act Systems of Records

AGENCY: U.S. Department of Energy.

ACTION: Notice.

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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, and the 
Office of Management and Budget (OMB) Circular A-130, the Department of 
Energy including the National Nuclear Security Agency (NNSA) 
(hereinafter referred to collectively as ``DOE'' or the Department'') 
is announcing the Department's intent to publish a proposed compilation 
of Privacy Act Systems of Records. This notice, which reflects various 
significant and administrative changes to the existing systems of 
records, proposes to: (1) Add a new routine use disclosure to all 
systems of records to allow disclosure of information in the event of a 
breach; (2) further amend three existing systems of records; (3) 
establish a new system of records; and (4) delete one system of records 
from the inventory of systems.

DATES: Any interested person may submit written comments concerning the 
proposed changes to DOE's Privacy Act Systems of Records by April 2, 
2008. Except for proposed exemptions that may require separate notice 
and comment rulemaking, the changes proposed in this notice will be 
effective April 2, 2008 unless DOE receives comments that require a 
contrary determination. DOE will publish a document in the Federal 
Register notifying the public if any changes are necessary.

ADDRESSES: Written comments should be directed to Verlette L. Gatlin, 
Deputy Director, FOIA and Privacy Act Office, Office of Information 
Resources, U.S. Department of Energy, MA-90, 1000 Independence Avenue, 
SW., Washington, DC 20585, (202) 586-5955.

FOR FURTHER INFORMATION CONTACT: Verlette L. Gatlin, Deputy Director, 
FOIA and Privacy Act Office, Office of Information Resources, MA-90, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585, (202) 586-5955, and Isiah Smith, Deputy Assistant General 
Counsel for General Law, GC-77, U.S. Department of Energy, 1000 
Independence Avenue, SW., Washington, DC 20585, (202) 586-8618.

SUPPLEMENTARY INFORMATION:
I. Background
II. Proposed Amendments to Existing Systems of Records
III. Establishment of a New System of Records
IV. Discussion of Deletion of System of Records Notice
V. Comment Procedures

I. Background

    This notice provides an accurate and complete text for the sixty 
systems of records established by DOE under the Privacy Act. DOE 
published the last compilation of the Privacy Act systems of records at 
68 FR 38756 on June 30, 2003. Since that time, DOE has published 
several notices to establish new systems of records and to amend 
published systems. It has been determined that this notice would be a 
more useful tool if all previously published notices are incorporated 
into one notice.
    This notice will incorporate all published systems of records and 
identify the appropriate DOE locations. Each system notice provides a 
description of the system of records, identifies the purpose and 
authority for collecting and maintaining the information, reflects 
administrative changes, identifies the appropriate DOE locations, and 
incorporates all routine uses.

II. Proposed Amendments to Existing Systems of Records

DOE-24 Land Records System

    The Department's Land Records are currently being maintained and 
used by the Bonneville Power Administration and the Western Area Power 
Administration. The records are used to track land rights information 
resulting from property right acquisitions, outgrants, licenses, 
transfers, exchanges, encroachments and disposals in support of 
construction and maintenance programs, right-of-way tracking for 
transmission line vegetation management and line maintenance.
    This process will be utilized at the Southwestern Power 
Administration (Southwestern) in Tulsa, Oklahoma. Therefore, this 
notice proposes to amend the system by expanding the categories of 
individuals section, and adding an additional location. The categories 
of individuals section will be expanded to include landowners and 
tenants on Southwestern's right-of-way where Southwestern has acquired 
or given interests in land or permits for its hydro-electric 
transmission lines.

DOE-28 General Training Records

    The General Training Records are maintained and used by the 
Department to document planning, completion, funding, and effectiveness 
of employee training and development. The system of records only covers 
DOE employees. This notice proposes to amend the categories of 
individuals section to include contractor employees who have taken and 
completed necessary training courses.

DOE-34 Employee Assistance Program (EAP) Records

    This notice proposes to amend DOE-34 ``Employee Assistance Program 
(EAP) Records.'' The amendment will expand the categories of 
individuals section. The existing system only covers records of DOE 
employees seeking assistance with personal and work-related issues. The 
amendment will include contractor employees seeking assistance on 
personal and work-related issues.

Proposed Routine Use Provision

    A new routine use provision is being proposed for all of the 
Department's published systems of records. The proposed routine use 
disclosure will help DOE facilitate the response to a breach of Federal 
data, including notifying impacted individuals. It also will allow DOE 
to disclose information about potentially affected individuals to other 
agencies and entities to facilitate a response to a breach of Federal 
data. The disclosure is compatible with the purpose for which the 
information is being collected and the disclosure of information would 
be in the best interest of both the individual to whom it pertains and 
the public.

III. Establishment of a New System of Records

    The notice proposes to establish a new system of records entitled 
DOE-60 ``General Correspondence Files.'' The system covers individuals 
who have initiated correspondence with organizational elements of DOE. 
The records to be maintained in the system pertain to general 
correspondence submitted to the Heads of the Departmental Program 
Offices and the Heads of the Departmental Field Offices.
    The categories of records to be covered by the system include 
incoming correspondence that may include name, address, telephone 
number, organization, date of birth, and supporting documentation. 
Files may also contain a copy of any response letters and documentation 
required to prepare the response. The authority for maintenance of the 
system is 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.

IV. Discussion of Deletion of System of Records

    During the review process of the systems of records established by 
DOE under the Privacy Act, DOE identified

[[Page 18045]]

one record system for deletion. The information collected and 
maintained in DOE-6 EIA ``Consumer Data Base'' is obsolete and is no 
longer being maintained. Therefore, this system of records will be 
deleted from the Department's inventory of systems of records.

V. Comment Procedures

    As provided by 5 U.S.C. 552a(e)(11), interested persons are invited 
to submit written data, views, or comments related to the proposed 
amendment to an existing system of records and proposed establishment 
of a routine use. See ADDRESSES. ``Comments'' should be written on the 
outside of the envelope and on the documents submitted to DOE with the 
designation ``Department of Energy Privacy Act Systems of Records 
Proposals.'' These comments and all other relevant information will be 
considered by DOE before the various proposals are adopted in their 
final form.
    If DOE receives no substantial comments adverse to or critical of 
the proposed establishment of a new system of records, the 
establishment of a new routine use that DOE proposes to establish in 
all of the adopted or proposed systems of record in the compilation, or 
the amendments to three previously published systems of records, DOE 
will begin to operate the systems as proposed upon the expiration of 
the 40-day advance period for informing Congress and OMB of the 
proposed amendments and the adoption of a new system of records as 
required by OMB Circular A-130.
    The Department is submitting to Congress a report on the new system 
and the amendments to existing systems as required by OMB Circular A-
130.
    Set forth below is the compilation of DOE's Privacy Act Systems of 
Records that includes a Table of Contents, Correlation of Offices and 
the text of the individual systems of records.

    Issued in Washington, DC on March 21, 2008.
Ingrid Kolb,
Director, Office of Management.

Compilation of Systems of Records

Correlation of DOE Field Locations and Their Offices

NNSA Service Center (Albuquerque) (Formerly Albuquerque Operations 
Office)

Kansas City Site Office
Kansas City Plant
Lawrence Livermore National Laboratory
Livermore Site Office
Los Alamos Site Office
Los Alamos National Laboratory
Nevada Site Office (formerly NNSA Service Center (Nevada))
Pantex Site Office
Pantex Plant
Sandia Site Office
Sandia National Laboratory
NNSA Y-12 Site Office (formerly Y-12 Area Office)
Y-12 National Security Complex (formerly Y-12 Plant)

Chicago Office (Formerly Chicago Operations Office)

Ames Laboratory
Argonne Area Office
Brookhaven Area Office
Environmental Measurements Laboratory
Fermi Area Office
Fermi National Accelerator Laboratory
Lawrence Berkeley National Laboratory
Princeton Area Office
Princeton Plasma Physics Laboratory
New Brunswick Laboratory

Environmental Management Consolidated Business Center (Formerly Ohio 
Field Office)

Idaho Operations Office

Grand Junction Office
Stanford Linear Accelerator Center

Oak Ridge Office (Formerly Oak Ridge Operations Office)

Oak Ridge Gaseous Diffusion Plant (K-25)
Oak Ridge National Laboratory (X-10)
Melton Valley TRU Waste Storage Facility
Spallation Neutron Source, Oak Ridge Reservation
Thomas Jefferson National Accelerator Facility
Weldon Spring Site Remedial Action Program
Oak Ridge Institute for Science and Education (ORISE)
Paducah Gaseous Diffusion Plant
Portsmouth Gaseous Diffusion Plant
Horizon Center
East Tennessee Mechanical Contractors

Savannah River Operations Office

NNSA Savannah River Site Office (formerly Savannah River Area Office)
NNSA Tritium Facility

Office of Repository Development (Formerly Yucca Mountain Site 
Characteristic Office)

Table of Contents of All DOE Systems of Records as Adopted or Proposed

DOE-1 Grievance Records
DOE-2 DOE-Personnel Supervisor Maintained Personnel Records
DOE-3 Employee Concerns Program Records
DOE-4 Form EIA-457 Survey Reports, Residential Energy Consumption 
Survey (RECS)
DOE-5 Personnel Records of Former Contractor Employees
DOE-6 [Deleted with this notice-Reserved]
DOE-7 Whistleblower Investigation, Hearings, and Appeals Records
DOE-8 Intergovernmental Personnel Act (IPA) Agreements
DOE-9 Members of DOE Advisory Committees
DOE-10 Energy employees Occupational Illness Compensation Program 
Act Files
DOE-11 Emergency Operations Notification Call List
DOE-12 Automated Materials Property System (AMPS)
DOE-13 Payroll and Leave Records
DOE-14 Report of Compensation
DOE-15 Intelligence-Related Access Authorization
DOE-16 Federal Employee Subsidy Program Records
DOE-17 [Deleted-Reserved]
DOE-18 Financial Accounting System
DOE-19 [Deleted-Reserved]
DOE-20 [Deleted-Reserved]
DOE-21 Asset Readiness Management System (ARMS)
DOE-22 [DeletedReserved]
DOE-23 Property Accountability System
DOE-24 Land Records System
DOE-25 U.S. DOE Commuter Locator and Parking Space Information 
System
DOE-26 Official Travel Records
DOE-27 Foreign Travel Management System (FTMS)
DOE-28 General Training Records
DOE-29 [Deleted-Reserved]
DOE-30 [Deleted-Reserved]
DOE-31 Firearms Qualification Records
DOE-32 [Deleted-Reserved]
DOE-33 Personnel Medical Records
DOE-34 Employee Assistance Program (EAP) Records
DOE-35 Personnel Radiation Exposure Records
DOE-36 [Deleted-Reserved]
DOE-37 [Deleted-Reserved]
DOE-38 Occupational and Industrial Accident Records
DOE-39 [Deleted-Reserved]
DOE-40 [Deleted-Reserved]
DOE-41 Legal Files (Claims, Litigation, Criminal Violations, 
Patents, and Others)
DOE-42 [Deleted-Reserved]
DOE-43 Personnel Security Clearance Files
DOE-44 Special Access Authorization for Categories of Classified 
Information
DOE-45 Weapons Data Access Control System (WDACS)
DOE-46 Administrative Review Files
DOE-47 [Deleted-Reserved]
DOE-48 Security Education and/or Infraction Reports
DOE-49 Security Communications File
DOE-50 Human Reliability Program Records
DOE-51 Employee and Visitor Access Control Records
DOE-52 Access Control Records of International Visits, Assignments, 
and Employment at DOE Facilities and Contractor Sites
DOE-53 Access Authorization for ADP Equipment
DOE-54 Investigative Files of the Inspector General

[[Page 18046]]

DOE-55 Freedom of Information and Privacy Act (FOIA/PA) Requests for 
Records
DOE-56 Congressional Constituent Inquiries
DOE-57 Congressional Profiles
DOE-58 General Correspondence Files of the Office of the Secretary 
of Energy, Deputy Secretary and Under Secretary of Energy
DOE-59 Mailing Lists for Requesters of Energy-Related Information
DOE-60 General Correspondence Files (Proposed New System--DOE 
Assigned Number Is Being Re-Issued)
DOE-61 Census of High Energy Physicists
DOE-62 Historical Files--Published Information Concerning Selected 
Persons in the Energy Field
DOE-63 [Reissued] Personal Identity Verification (PIV) Files
DOE-64 [Deleted-Reserved]
DOE-65 [Deleted-Reserved]
DOE-66 Power Sales to Individuals
DOE-67 [Deleted-Reserved]
DOE-68 [Deleted-Reserved]
DOE-69 [Deleted-Reserved]
DOE-70 [Deleted-Reserved]
DOE-71 The Radiation Accident Registry
DOE-72 The DOE Radiation Study Registry
DOE-73 The US--DPTA Registry
DOE-74 [Deleted-Reserved]
DOE-75 Call Detail Records
DOE-76 [Deleted-Reserved]
DOE-77 Physical Fitness Test Records
DOE-78 [Deleted-Reserved]
DOE-79 [Deleted-Reserved]
DOE-80 [Deleted-Reserved]
DOE-81 Counterintelligence Administrative and Analytical Records and 
Reports
DOE-82 Grant and Contract Records for Research Projects, Science 
Education, and Related Activities
DOE-83 Allegation-Based Inspection Files of the Office of Inspector 
General
DOE-84 Counterintelligence Investigative Records
DOE-85 [Reserved]
DOE-86 Human Radiation Experiments Records
DOE-87 [Deleted-Reserved]
DOE-88 Epidemiologic and Other Health Studies, Surveys, and 
Surveillances
Text of Systems of Records
DOE-1

SYSTEM NAME:
    Grievance Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Laramie Energy Technology Center, P.O. 
Box 3395, University Station, Laramie, WY 82070
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37831
    U.S. Department of Energy, Environmental Consolidated Business 
Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 45202
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Office, 900 
Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Office of Repository Development, P.O. 
Box 364629, North Las Vegas, NV 89036-8629

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees including 
National Nuclear Security Administration (NNSA) employees, consultants, 
board members, and applicants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Grievances; names; social security numbers; work and home address; 
work and home telephone numbers; job titles, series, and grade levels; 
organization; supervisors' names and telephone numbers; copies of 
employee records, such as personnel actions, performance appraisals, 
pay and leave records, and security clearance documents; management 
reports; witness statements; affidavits; checklists; notes; and 
relevant correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and 
5 CFR Part 771.

PURPOSE(S):
    The records maintained in the system pertain to grievances subject 
to the negotiated grievance process and the agency's administrative 
grievance process. The records in this system will be used by 
management officials in the resolution of employee concerns about 
working conditions, administration of the agency's grievance process, 
employee-supervisor relations, work processes, or other similar issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. Chapter 71.
    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    3. A record from this system may be disclosed as a routine use to 
an appropriate Federal, State, or local agency that is authorized to 
review and resolve the issue(s) raised in the grievance.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting

[[Page 18047]]

such persons; and (3) witnesses, potential witnesses, their 
representatives and assistants, and any other persons possessing 
information pertaining to the matter when it is necessary to obtain 
information or testimony relevant to the matter.
    5. A record from this system may be disclosed as a routine use to a 
contractor of the Department who is authorized to review and resolve 
the issue(s) raised in the grievance, including a mediator or 
arbitrator in the performance of their duties. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by the name of the grievant or complainant 
or other personal identifier, such as social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director of Human Capital Management, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Human Capital Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The grievant or complainant, applicable management officials, 
program office records, congressional offices, and fact finders' notes 
and reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-2

SYSTEM NAME:
    DOE--Personnel Supervisor Maintained Personnel Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Laramie Energy Technology Center, P.O. 
Box 3395, University Station, Laramie, WY 82070
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Office, 900 
Commerce Road East, New Orleans, LA 70123

[[Page 18048]]

    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees including 
National Nuclear Security Administration (NNSA) employees, who have 
departed within the last year, assigned military or detailed personnel, 
and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number, copies and summaries of employment 
history; SF-171; job description; education; address; next of kin; home 
and work telephone numbers; date of birth; awards and commendations 
received; participation in professional or community activities; 
training; earnings and leave data; travel actions; certification or 
qualification examinations; injury reports; appraisals; copy of ADP-
produced Form 702; Form 50; assignment records; security infraction 
notices; records of supervisor-employee discussions; supervisor 
observations; reprimands; admonitions; adverse actions; commendations; 
contingency planning data; security clearance status; and Government 
property in employee possession.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by DOE to maintain a file of 
personnel information that would allow DOE managers to make informed 
personnel and management decisions concerning employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    4. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters and Field Offices: The immediate supervisor of the 
subject of the record(s).

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject employee, employee's supervisor(s), personnel action 
documents, payroll documents, and personnel security documents.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-3

SYSTEM NAME:
    Employee Concerns Program Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401

[[Page 18049]]

    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 200, 
Administration Road, Oak Ridge, TN 37831
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 1 Mound Road, Miamisburg, OH 45342
    U.S. Department of Energy, Office of River Protection, P.O. Box 
550, MS A1-61, Richland, WA 99352
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, Road 
1A, Aiken, SC 29802
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Strategic Petroleum Reserve Office, 900 
Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees including 
National Nuclear Security Administration (NNSA) employees and DOE 
contractor and subcontractor employees who file concerns or complaints 
with the DOE Employee Concerns Program offices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee concerns, informal whistleblower reprisal complaints, 
names, social security numbers, work and home addresses and telephone 
numbers, job titles, series, grade or pay levels; organization; 
supervisors' names and telephone numbers; copies of employee records 
such as personnel actions, performance appraisals, pay and leave 
records and security clearance documents; management reports; witness 
statements; affidavits; checklists; notes; and relevant correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(p); 
42 U.S.C. 7254; 42 U.S.C. 5801(a).

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

PURPOSE(S):
    The records are maintained and used by the Department to document 
and resolve employee concerns about environmental, safety and health 
issues, employee-supervisor relations, work processes and practices, 
and other work-related issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. Chapter 71.
    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILLITY:
    Records may be retrieved by the name of the concerned employee or 
complainant or other personal identifier, such as social security 
number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Employee Concerns, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Director of the Office of Employee Concerns at 
the ``System Locations'' listed above are the system managers for their 
respective portions of this system.

[[Page 18050]]

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The concerned employee or complainant; applicable management 
officials; program office records; and congressional offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The system is exempt under subsections 552a(k)(1), (2) and (5) of 
the Privacy Act to the extent that information within the system meets 
the criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a(d); 5 
U.S.C. 552a (e)(1) of the Act; see the Department's Privacy Act 
regulation at 10 CFR Part 1008.
DOE-4

SYSTEM NAME:
    Form EIA-457 Survey Reports, Residential Energy Consumption Survey 
(RECS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Energy Information Administration (EIA), 
1000 Independence Avenue, SW., Washington, DC 20585

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons responding to the Form EIA-457, Residential Energy 
Consumption Survey (RECS).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, identification number, age, gender, race, ethnicity, home 
address, home telephone number, income, family size and composition, 
characteristics of household, characteristics of housing unit, fuels 
used, household vehicles, name and address of landlord, names and 
addresses of energy suppliers, and records of energy purchases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is collected and maintained by the DOE to measure 
the levels of energy consumption by homeowners and the cost of energy 
consumed. The information also is used for monitoring, analyzing, and 
modeling changes in the residential sector and its energy consumption.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties.
    2. A record may be disclosed to an agent under a written agreement 
to maintain the confidentiality of the record, to use the information 
for exclusively statistical purposes, and to use the information 
consistent with the purpose cited above. Those provided information 
under the routine uses are subject to the Privacy Act.
    3. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    4. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and identification number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established computer center 
procedures (personnel screening and physical security), and they are 
password protected. Passwords are known only by authorized system 
users. Access is limited to those whose official duties require access 
to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Administrator, Energy Information Administration, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at

[[Page 18051]]

locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual and energy supply companies.

SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-5

SYSTEM NAME:
    Personnel Records of Former Contractor Employees.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Grand Junction Office, 2597 B \3/4\ 
Road, Grand Junction, CO 81503
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Former employees of companies that currently have or have had a 
contract with the Department of Energy (DOE) including the National 
Nuclear Security Administration (NNSA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, employment history, earnings, medical history, and other 
related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq. and the Memorandum 
of Understanding between the Department of Energy and the Department of 
Health and Human Services, 56 FR 9701, March 7, 1991.

PURPOSE(S):
    The records are maintained and used by the DOE to verify employment 
of contractor employees who have worked at a DOE facility or for a 
prime management and operating contractor for the DOE to settle or pay 
claims associated their employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any person possesses information pertaining to the 
matter when it is necessary to obtain information or testimony relevant 
to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) compatible with the 
purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    6. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    7. A record from the system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between

[[Page 18052]]

the Department and the Department of Health and Human Services or its 
components.
    8. A record from the system may be disclosed to contractors, 
grantees, participants in cooperative agreements, collaborating 
researchers, or their employees, in performance of health studies or 
related health or environmental duties pursuant to their contracts, 
grants, and cooperating or collaborating research agreements. In order 
to perform such studies, the Department, its contractors, grantees, 
participants in cooperative agreements, and collaborating researchers 
may disclose a record to: Federal, State and local health and medical 
agencies or authorities; subcontractors in order to determine a 
subject's vital status or cause of death; health care providers to 
verify a diagnosis or cause of death; or third parties to obtain 
current addresses for participants in health-related studies, surveys, 
and surveillance. All recipients of such records are required to comply 
with the Privacy Act, to follow prescribed measures to protect personal 
privacy, and to disclose or use personally identifiable information 
only for the above described research purposes.
    9. A record from this system may be disclosed to members of DOE 
advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities, and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the DOE concerning health, safety, or environmental issues. 
All recipients of such records are required to comply with the Privacy 
Act, to follow prescribed measures to protect personal privacy, and to 
disclose or use personally identifiable information only for the 
purpose of providing advice to the DOE or to the Department of Health 
and Human Services. All recipients of such records are required to 
comply with the Privacy Act, to follow prescribed measures to protect 
personal privacy and to disclose or use personally identifiable 
information only for the purpose of providing advice to the DOE or to 
the Department of Health and Human Services.
    10. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    11. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored as paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Contractor Human Resource 
Management, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of the 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The employer of the subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-7

SYSTEM NAME:
    Whistleblower Investigation, Hearings, and Appeals Records.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION(S):
    Headquarters: U.S. Department of Energy, Office of Hearings and 
Appeals, 1000 Independence Avenue, SW., Washington, DC 20585-1615.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Department of Energy (DOE) 
including National Nuclear Security Administration (NNSA) employees, 
contractors and subcontractors whose complaints are received at the 
Office of Hearings and Appeals pursuant to Title 10, Code of Federal 
Regulations, Part 708, and pursuant to Section 3164 of the National 
Defense Authorization Act for FY 2000, Public Law 106-65, codified at 
42 U.S.C. 7239.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Whistleblower reprisal complaints; names, social security numbers, 
case numbers, work and home addresses and telephone numbers, job 
titles, series,

[[Page 18053]]

grade or pay levels; organization information; supervisors' names and 
telephone numbers; copies of employee records such as personnel 
actions, performance appraisals, pay and leave records, and security 
clearance documents; management reports; witness statements; 
affidavits; checklists; notes; reports of investigation; and relevant 
correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(b), 
(c), (I), (p), 5814, 5815, 7251, 7254, 7255, 7257; 42 U.S.C. 7239.

PURPOSE(S):
    The records are maintained and used by the DOE to document and 
resolve complaints made by employees of DOE and its contractors and 
subcontractors who allege retaliation by their employer for disclosure 
of information concerning danger to public or worker health or safety, 
substantial violations of law, or gross mismanagement; for 
participation in Congressional proceedings; or for refusal to 
participate in dangerous activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed to any source from 
which additional information is requested when necessary to obtain 
information relevant to the processing of a whistleblower complaint by 
the Office of Hearings and Appeals. The source will be provided such 
information from the system of records only to the extent necessary to 
identify the individual, inform the source of the purpose(s) of the 
request, and to identify the type of information requested.
    2. A record from this system may be disclosed as a routine use to 
the appropriate local, State or Federal agency in the event that a 
record within this system of records, alone or in conjunction with 
other information, indicates a violation or potential violation of law 
whether civil, criminal, or regulatory in nature, and whether or 
arising by general statute or particular program pursuant thereto.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and assistants; and 3) any other 
person possessing information pertaining to the matter, when it is 
necessary to obtain information or testimony relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings, or discussion in open court) when such disclosure (1) is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the record; and (3) the 
proceeding involves:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. Decisions, opinions, reports of investigation, orders and other 
determinations signed by investigators, hearing officers or the 
Director of the Office of Hearings and Appeals that are records 
contained in this system of records may be published for the general 
public, for precedential or educational purposes, in paper format and 
electronically on the Office of Hearings and Appeals' website, the 
current address of which is http://www.oha.doe.gov.
    8. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by complainant's name or other personal 
identifier or case number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Hearings and Appeals, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585-1615.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where

[[Page 18054]]

the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The complainant; individuals and organizations that have pertinent 
knowledge about the subject of the complaint; those authorized by the 
complainant to furnish information; confidential informants; and 
Congressional offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The system is exempt under subsections 552a (k)(1), (2) and (5) of 
the Privacy Act to the extent that information within the system meets 
the criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a(d); 5 
U.S.C. 552a(d) and (e)(1) of the Act; see the DOE Privacy Act 
regulation at Title 10, Code Federal Regulations, Part 1008.
DOE-8

SYSTEM NAME:
    Intergovernmental Personnel Act (IPA) Agreements.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Office of Naval Reactors, Crystal City, 
VA 22202
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, 12155 
West Alameda Street, Lakewood, CO 80228-2802

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are now, or have been, under an IPA agreement to or 
from the Department of Energy (DOE) including the National Nuclear 
Security Administration (NNSA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, home and work addresses, social security number, home and 
work telephone numbers, salary, and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. Chapter 
33, Subchapter VI, and 5 CFR Part 334.

PURPOSE(S):
    The records are maintained and used by DOE to provide a basis for 
payments under the terms of the IPA agreements, provide employment 
histories, and provide information for reports and program evaluations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed to State and local 
governments, institutions of higher education, Federally Funded 
Research and Development Centers, or other ``eligible'' organizations 
for the purpose of assigning prospective individuals for temporary 
periods.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    4. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

[[Page 18055]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as electronic media and paper records.

RETRIEVABILITY:
    Records may be retrieved by name or social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director of Human Capital Management, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Human Capital Directors at the field locations 
listed above under ``Systems Locations'' are the system managers for 
their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual and current or prospective employer.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-9

SYSTEM NAME:
    Members of DOE Advisory Committees.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Office of the Executive Secretariat, 
1000 Independence Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals who are members of a Department of Energy (DOE) 
including the National Nuclear Security Administration (NNSA) Advisory 
Committee.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, biographical information, home address and telephone number, 
work address and telephone number, type of business or organizational 
affiliation, present position with business or other organization, 
number of years in present position, other related experience, 
congressional district, and photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; and the Federal 
Advisory Committee Act, 5 U.S.C. App. 2.

PURPOSE(S):
    The records are maintained and used by the DOE to keep a current 
listing of advisory committee members.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of the Executive Secretariat, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.

[[Page 18056]]

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' The 
request should include the requester's complete name, time period for 
which records are sought, and the office location(s) where the 
requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, members of Congress, and public interest 
groups.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-10

SYSTEM NAME:
    Energy Employees Occupational Illness Compensation Program Act 
Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION(S):
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585
    U.S. Department of Energy, 19901 Germantown Road, Germantown, MD 
20874-1290
    U.S. Department of Energy, Albany Research Center, 1450 Queen 
Avenue, SW., Albany, OR 97321
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Site Operations, Highway 60, 
FM2373, Amarillo, TX 79177
    U.S. Department of Energy, Bettis Atomic Power Laboratory, Bechtel 
Bettis, Inc., 814 Pittsburgh McKeesport Blvd., West Mifflin, PA 15122-
0079
    U.S. Department of Energy, Boston Regional Office, John F. Kennedy, 
Federal Bldg., Room 675, Boston, MA 02203-0002
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Regional Office, One South 
Wacker Drive, Chicago, IL 60606-4616
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Denver Regional Office, 1617 Cole Blvd., 
MS-1721, Golden, CO 80401
    U.S. Department of Energy, Fernald Environmental Management 
Project, 7400 Wiley Road, Cincinnati, OH 45030
    U.S. Department of Energy, General Atomics Site Office, 3550 
General Atomic Court, B-7, Room 119, San Diego, CA 92121
    U.S. Department of Energy, Golden Field Office, 1617 Cole Blvd., 
Golden, CO 80401
    U.S. Department of Energy, Grand Junction Office, 2597 B \3/4\ 
Road, Grand Junction, CO 81503
    U.S. Department of Energy, Hanford Environmental Health Foundation, 
3080 George Washington Way, Richland, WA 99352
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Idaho National Engineering and 
Environmental Laboratory, CF 690 MS 4149, Scoville, ID 83415
    U.S. Department of Energy, Kansas City Site Office, 2000 East 95th 
Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, Sandia Site Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Knolls Atomic Power Laboratory, 2401 
River Road, Niskayuna, NY 12309
    U.S. Department of Energy, Lawrence Berkeley National Laboratory, 1 
Cyclotron Road, Berkeley, CA 94720
    U.S. Department of Energy, University of California, Livermore Site 
Office, 7000 East Avenue, P.O. Box 808, L-1, Livermore, CA 94550
    U.S. Department of Energy, Livermore Site Office, Nevada Test Site, 
University of California, P.O. Box 45, Mercury, NV 89023
    U.S. Department of Energy, Lockheed Idaho Technical Center, 765 
Lindsay Blvd., Idaho Falls, ID 84303
    U.S. Department of Energy, The Office of Site Operations, 528 35th 
Street, Los Alamos, NM 87545
    U.S. Department of Energy, Los Alamos National Laboratory, SM 
30 Bikini Road, Los Alamos, NM 87545
    U.S. Department of Energy, Miamisburg Environmental Management 
Project, 1 Mound Road, Miamisburg, OH 45343-0066
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Blvd., Golden, CO 80401-3393
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Nevada Test Site Mercury, Nevada, 
Building 111, P.O. Box 677, Mercury, NV 89023-0677
    U.S. Department of Energy, Oak Ridge Institute for Science and 
Education, 230 Warehouse Road, Bldg. 1916T2, Oak Ridge, TN 37830
    U.S. Department of Energy, Oak Ridge National Laboratory, Bethel 
Valley Road, Oak Ridge, TN 37831
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Blvd., P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Paducah Site Office, 5600 Hobbs Road, 
West Paducah, KY 42086
    U.S. Department of Energy, Philadelphia Regional Office, 1880 John 
F. Kennedy Blvd., Suite 501, Philadelphia, PA 19103-7483
    U.S. Department of Energy, Portsmouth/Paducah Project Office, 3930 
U.S. 23, Perimeter Road, Piketon, OH 45661
    U.S. Department of Energy, Radiological & Environmental Health 
Laboratory, University of California, San Francisco, Box 0750, 3rd 
Avenue & Parnassos Avenue, San Francisco, CA 94143-0750
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Sandia Site Office, 1515 Eubank Blvd., 
SE., Albuquerque, NM 87123
    U.S. Department of Energy, Savannah River Ecology Laboratory, 
Drawer E, Aiken, SC 29802
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Seattle Regional Office, 800 Fifth 
Avenue, Suite 3950, Seattle, WA 98104

[[Page 18057]]

    U.S. Department of Energy, Stanford Linear Accelerator Center, 2575 
Sand Hill Road, Menlo Park, CA 94025
    U.S. Department of Energy, Stanford Site Office, 2575 Sand Hill 
Road, B-41, MS: 8-A, Menlo Park, CA 94025
    U.S. Department of Energy, Stanford Synchrotron Radiology 
Laboratory, Stanford University, P.O. Box 4349, MS 69, Stanford, CA 
94025
    U.S. Department of Energy, Thomas Jefferson National Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, Waste Isolation Pilot Project Office, 
P.O. Box 3090, Carlsbad, NM 88221
    U.S. Department of Energy, West Valley Demonstration Project, 10282 
Rock Springs Road, West Valley, NY 14171-9799

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system of records covers individuals or their survivors who 
claim benefits under the Energy Employees Occupational Illness 
Compensation Program Act (EEOICPA). These individuals include, but are 
not limited to, federal employees or survivors of federal employees, 
employees or survivors of employees of the Department of Energy 
including the National Nuclear Security Administration (NNSA), its 
predecessor agencies, and their contractors and subcontractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records is created by DOE in response to requests 
from the Department of Labor (DOL), the National Institute for 
Occupational Safety and Health (NIOSH), and claimants for information 
for the adjudication of claims. The records are compiled as part of 
DOE's responsibilities under the EEOICPA.
    The system may contain, but is not limited to, the following kinds 
of records: Claim forms filed by or on behalf of claimants or their 
survivors seeking benefits under the EEOICPA; employment records; 
exposure records; medical reports; personnel security questionnaires; 
safety records or other incident reports, including but not limited to 
area sampling data, accidental releases, explosions, spills, etc.; and 
correspondence from individuals, the DOL, and the NIOSH.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Energy 
Employees Occupational Illness Compensation Program Act of 2000, Pub. 
L. 106-398.

PURPOSE(S):
    The purpose of this system of records is to collect and maintain 
records needed by the Department to comply with the provisions of the 
EEOICPA. These provisions of the Act that govern DOE responsibilities 
with regard to providing information to NIOSH, and to the DOL include: 
Sec.  734n(e), Sec.  738o(f), Sec.  7384q(d), Sec.  7384w-1(b) and 
Sec.  7385c-10(c) and (d).

ROUTINE USERS OF THE RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 
CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
DOE contractors (past and present) in performance of their contracts, 
and their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    2. A record from this system may be disclosed as a routine use to 
DOE financial assistance recipients in performance of their financial 
assistance agreements, and their officers and employees who have a need 
for the record in the performance of their duties. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to 
other state and federal agencies or entities whose mission entails 
reviewing or managing workers' compensation claims or administering 
other benefits programs. Those provided information under this routine 
use are subject to the same limitations applicable to Department 
officers and employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
members of a physician's panel(s) established to review and provide a 
determination regarding whether the illness or death that is the 
subject of an application for compensation arose out of and in the 
course of employment by or for DOE. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use to 
medical specialists in fields that include occupational medicine, 
pulmonology, immunology, toxicology, dermatology, hematology/oncology, 
rheumatology, neurology, neurotoxicology, psychiatry, psychology, 
endocrinology, pathology, and any other specialty that the physicians 
panel member(s) deem necessary to reach a conclusion in a case. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    6. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    7. A record from this system may be disclosed as a routine use to 
the members and the staff of the DOE advisory committee established to 
provide advice on workers' compensation issues, and the members and the 
staff of an advisory board on Radiation and Worker Health required to 
be established under the Energy Employees Occupational Illness 
Compensation Program Act. All recipients of such records are required 
to comply with the Privacy Act, to follow prescribed measures to 
protect personal privacy, and to disclose or use personally 
identifiable information only for the purpose of providing advice 
relating to workers' compensation.
    8. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants; 
and (4) any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    9. A record from this system may be disclosed as a routine use to 
the Department of Justice when DOE

[[Page 18058]]

determines that an individual may be eligible for compensation under 
the Radiation Exposure and Compensation Act of 1990 (42 U.S.C. 2210, 
note, and as further clarified in 28 CFR Part 79), a compensation 
program administered by the Department of Justice.
    10. A record from this system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when the record alone or 
in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    11. A record from this system may be disclosed to the Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by the Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to the Department 
officers and employees under the Privacy Act.
    12. A record from this system may be disclosed as a routine use to 
a member of Congress submitting a request involving the constituent 
when the constituent has requested assistance from the member 
concerning the subject matter of the record. The member of Congress 
must provide a copy of the constituent's request for assistance.
    13. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by the name of the individual and social 
security number and at some locations by employee number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Chief, Health, Safety and Security, 
Office of Health, Safety and Security, 1000 Independence Avenue, SW., 
Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at the location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures.

RECORD SOURCE CATEGORIES:
    Records in this system will be obtained from sources, including, 
but not limited to the individual who is the subject of the records; 
physicians and other medical professionals; medical institutions; state 
and federal workers' compensation offices; family members of the 
subject; attorneys representing the individual; individuals' employer, 
including DOE and its contractors and subcontractors; medical 
laboratories; other state and federal agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
    None.
DOE-11

SYSTEM NAME:
    Emergency Operations Notification Call List.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, Office of Naval Reactors, Crystal City, 
VA 22202
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202

[[Page 18059]]

    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Office of Repository Development, P.O. 
Box 364629, North Las Vegas, NV 89036-8629

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy and National Nuclear Security Administration 
(hereinafter referred to collectively as ``DOE'') senior officials, 
office directors, managers, key support staff, and DOE contractors 
involved in DOE emergency management and operations activities, 
Continuity of Government activities and Continuity of Operations 
activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, office telephone number, home telephone number, home address, 
pager numbers, cellular phone numbers, and electronic mail addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title 42, United States Code (U.S.C.), Section 7101 et seq.; 50 
U.S.C. 2401 et seq.; The Homeland Security Act of 2002; and the 
Homeland Security Presidential Directive-5 (HSPD-5), ``Management of 
Domestic Incidents.''

PURPOSE(S):
    The records are maintained and used by DOE to create a list that 
will enable 24 hour contact with DOE personnel and contractors in the 
event of an emergency in order to marshal a coordinated, unified 
response to catastrophic events that may impact DOE facilities or 
activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    2. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    3. A record of this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement and litigation, and their representatives 
and individuals assisting those representatives; (3) witness, potential 
witness, or their representatives and assistants; and (4) any other 
person who possesses information pertaining to the matter, when it is 
necessary to obtain information or testimony relevant to the matter.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of the individual.

SAFEGUARDS:
    Paper records are maintained in a secure area and locked cabinets 
and desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security). 
Passwords are protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters, Deputy Administrator for Defense Nuclear 
Nonproliferation in the National Nuclear Security Administration, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
in Title 10, Code of Federal Regulations, Part 1008.6, any individual 
may request whether a system of records maintained by DOE contains 
records about him/her and request access to those records. The request 
should be directed to the U.S. Department of Energy, Headquarters, 
Privacy Act Officer, or the Privacy Act Officer at the appropriate 
address identified above under ``System Locations.'' For records 
maintained by the Laboratory, Site or Area Office, the request should 
be directed to the Privacy Act Officer that has jurisdiction over that 
site. The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 18060]]

DOE-12

SYSTEM NAME:
    Automated Materials and Property Systems (AMPS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Germantown, 19901 Germantown Road, 
Germantown, MD 20784-1290

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current Department of Energy (DOE) including National Nuclear 
Security Administration (NNSA) Headquarters employees who purchase 
supply products at the three Self Service Stores in the Washington, DC 
area and vicinity.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of DOE employee, badge number, organization, date of purchase, 
quantity, and price.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7263, and 
42 U.S.C. 5815G.

PURPOSE(S):
    The records are maintained and used by the Department for billing 
purposes under the Working Capital Fund (WFC). The WCF issues bills to 
Headquarters program offices for both stock and non-stock supplies that 
were purchased for use by employees to perform their duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system of records may be disclosed as a 
routine use to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to DOE 
officers and employees under the Privacy Act.
    2. A record in this system of records may be disclosed as a routine 
use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    3. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and badge number of the DOE 
employee.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) ADDRESS:
    Headquarters: Director, Assets Management and Support Services 
Group, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notifications procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Sources of information for the system include: supplies and their 
respective price lists that are purchased and placed into the supply 
system for sale; purchases made by DOE employees; and the information 
contained on the employee's badge.

SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-13

SYSTEM NAME:
    Payroll and Leave Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Atlanta Regional Support Office, 730 
Peachtree, NE, Suite 876, Atlanta, GA 30308
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Boston Regional Support Office, One 
Congress Street, Room 1101, Boston, MA 02203-0002
    U.S. Department of Energy, Carlsbad Field Office, P.O. Box 3090, 
Carlsbad, NM 88221
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
1601

[[Page 18061]]

New Stine Road, Suite 240, Bakersfield, CA 93309
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Office of Scientific & Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Philadelphia Regional Support Office, 
1880 John F. Kennedy Boulevard, Suite 501, Philadelphia, PA 19103-7483
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
A, Aiken, SC 29801
    U.S. Department of Energy, Seattle Regional Support Office, 800 
Fifth Avenue, Suite 3950, Seattle, WA 98104
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration (NNSA) personnel and consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Time and attendance records, earning records, payroll actions, 
deduction information requests, authorizations for overtime and night 
differential, and Office of Personnel Management (OPM) retirement 
records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Privacy Act of 
1974, Pub. L. 93-579 (5 U.S.C. 552a); General Accounting Office Policy 
and Procedures Manual; Personal Responsibility and Work Opportunity 
Reconciliation Act, Pub. L. 104-193.

PURPOSE(S):
    The records are maintained and used by the DOE to document 
historical information on employee wages, deductions, retirement 
benefits, and leave.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Department of Treasury to collect withheld taxes, process payroll 
payments, and issue savings bonds.
    2. A record from this system may be disclosed as a routine use to 
the Internal Revenue Service to process Federal income tax payments and 
tax levies.
    3. A record from this system may be disclosed as a routine use to 
state and local governments to process state and local income tax 
deductions and court ordered child support or alimony payments.
    4. A record from this system may be disclosed as a routine use to 
OPM to establish and maintain retirement records and benefits.
    5. A record from this system may be disclosed as a routine use to 
the Thrift Savings Board to update Section 401K type records and 
benefits.
    6. A record from this system may be disclosed as a routine use to 
the Social Security Administration to establish Social Security records 
and benefits.
    7. A record from this system may be disclosed as a routine use to 
the Department of Labor to process workmen's compensation claims.
    8. A record from this system may be disclosed as a routine use to 
the Department of Defense to adjust military retirement.
    9. A record from this system may be disclosed as a routine use to 
financial institutions to credit net check deposits, savings 
allotments, and discretionary allotments.
    10. A record from this system may be disclosed as a routine use to 
the employee unions to credit accounts for employees with union dues 
deductions.
    11. A record from this system may be disclosed as a routine use to 
health insurance carriers to process insurance claims.
    12. A record from this system may be disclosed as a routine use to 
the General Accounting Office to verify accuracy and legality of 
disbursement.
    13. A record from this system may be disclosed as a routine use to 
the Department of Veterans Affairs to evaluate veteran's benefits to 
which the individual may be entitled.
    14. A record from this system may be disclosed as a routine use to 
States' departments of employment security to determine entitlement to 
unemployment compensation or other State benefits.
    15. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    16. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    17. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    18. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    19. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, Federal Parent 
Locator System (FPLS) and Federal Tax Offset System to locate 
individuals and identify their income sources to establish paternity, 
establish and modify orders of support, and for enforcement action.
    20. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, FPLS and Federal 
Tax Offset System, for release to the Social Security Administration to 
verify social

[[Page 18062]]

security numbers in connection with the operation of the FPLS by the 
Office of Child Support Enforcement.
    21. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, FPLS and Federal 
Tax Offset System, for release to the Department of Treasury to 
administer the Earned Income Tax Credit Program (Section 32, Internal 
Revenue Code of 1986) and verify a claim with respect to employment in 
a tax return.
    22. A record from this system may be disclosed as a routine use to 
the Defense Finance and Accounting Service (DFAS) so that DFAS may 
perform payroll processing services for DOE. These services may include 
the issuance of salary payments to employees and distribution of wages; 
and the distribution of allotments and deductions to financial and 
other institutions, many of which are through electronic funds 
transfer.
    23. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, and 
payroll number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Financial Accounting, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Managers of the DOE offices of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, supervisors, timekeepers, official 
personnel records, and the Internal Revenue Service.

SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-14

SYSTEM NAME:
    Report of Compensation.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Strategic Petroleum Reserve Office, 9000 
Commerce Road East, New Orleans, LA 70123

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of Department of Energy (DOE) including National Nuclear 
Security Administration (NNSA) employees, and contractors performing 
and operating onsite service work in the DOE-owned or controlled 
facilities, including long-term architect-engineering and cost-
reimbursement construction contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, job title, contractor, current salary up to $100,000, amount 
reimbursed, and other compensation (actual and amount reimbursed).

[[Page 18063]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the DOE to aid Managers of 
Field Offices, Program Secretarial Officers and Headquarters Program 
Managers in determining the reasonableness of compensation paid to top 
level contractor employees and to monitor the growth of contractor 
compensation at all levels.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    5. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as magnetic tape and paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Contractor and Resource 
Management, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of this 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Contractor salary administrative personnel.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-15

SYSTEM NAME:
    Intelligence-Related Access Authorization.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Office of Intelligence, 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Livermore Site Office, 7000 East Avenue, 
B-261, Livermore, CA 94551
    U.S. Department of Energy, Idaho National Engineering & 
Environmental

[[Page 18064]]

Laboratory Systems Analysis Facility, 2271 N. Boulevard, Idaho Falls, 
ID 83403
    U.S. Department of Energy, Nevada Site Office, P.O. Box 98518, Las 
Vegas, NV 89193-8518
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
Energy & Environmental Sciences Building (EESB), 3230 Q Avenue, 
Richland, WA 99352
    U.S. Department of Energy, Sandia Site Office, Center for National 
Security & Arms Control, Building 810W, Albuquerque, NM 87185
    U.S. Department of Energy, Remote Sensing Laboratory, EG&G/EM, 4600 
N. Hollywood Blvd., Nellis AFB, Bldg. 2211, Las Vegas, NV 89191-6403
    U.S. Department of Energy, Los Alamos National Laboratory, 
Nonproliferation & National Security, TA-3, Building SM-43, Los Alamos, 
NM 87544
    U.S. Department of Energy, Savannah River Operations Office, 
Savannah River Technology Center, Technical Area 700, Bldg. 735-A, New 
Ellington, SC 29809
    U.S. Department of Energy, Special Technologies Laboratory, 5520 
Elkwill Street, Santa Barbara, CA 93111
    U.S. Department of Energy, Lockheed Martin Energy Systems, P.O. Box 
2003, Blair Road, Oak Ridge, TN 37831-7312

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOE employees including National Nuclear 
Security Administration (NNSA) employees, and contractor employees; 
applicants for employment at DOE; individuals who may be assigned or 
detailed to Federal positions at DOE; consultants to DOE.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The following information may be maintained in the system: Results 
of background investigations, law enforcement records, reports and 
files; reports on foreign contacts/travel; records, reports and files 
received from other DOE elements and other Federal agencies related to 
intelligence activities; polygraph examination records, reports and 
videotapes of the polygraph session; eligibility evaluation reports; 
and electronic mail stored on CD.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C., 2401 et seq.; The Atomic Energy 
Act of 1954, as amended; 42 U.S.C. 7239; Executive Order 12333, United 
States Intelligence Activities (December 4, 1981); Department of Energy 
Procedures for Intelligence Activities, approved by the Attorney 
General under Executive Order 12333 (October 19, 1992); Executive Order 
12958, Classified National Security Information (April 17, 1995); 
Executive Order 12968, Access to Classified Information (August 2, 
1995); Presidential Decision Directive-61, U.S. Department of Energy 
Counterintelligence Program, and DOE Order 5670.1A, Management and 
Control of Foreign Intelligence.

PURPOSE(S):
    The records are maintained and used by the DOE to conduct 
eligibility determinations, adjudications, revocations and appeals from 
denials and revocations. Under DOE Order 5670.1A the Director of 
Intelligence is directed to control access to and use of Sensitive 
Compartmented Information (SCI) and other classified Intelligence 
information bearing the Director, Central Intelligence (DCI) authorized 
control markings; and approve access to SCI in compliance with DCI 
directives.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone, or 
in conjunction with other information, indicate a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or particular program 
pursuant thereto.
    2. A record from the system may be disclosed as a routine use to a 
federal, state or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) a witness, potential witness, or their representatives and 
assistants, and any person possessing information pertaining to the 
matter when it is necessary to obtain information or testimony relevant 
to the matter, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit, to the extent that the information is relevant and necessary 
to the requesting agency's decision on the matter.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to and necessary for, the proceeding; (2) compatible with the 
purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from this system may be disclosed as a routine use to 
foreign governments in accordance with treaties, international 
conventions, or executive agreements.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

[[Page 18065]]

    8. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    9. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Records may be stored as paper records, electronic media, and 
videotapes.

RETRIEVABILITY:
    Records may be retrieved by name and/or social security number.

SAFEGUARDS:
    Paper records and videotapes are maintained in locked cabinets. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), secured 
for classified information and are password protected. Access is 
limited to those whose official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Intelligence, U.S. Department of 
Energy, Forrestal Building, 1000 Independence Avenue, SW., Washington, 
DC 20585.
    Field Offices: The managers of the System Locations listed above 
are the system managers for their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by the Laboratory, 
Site or Area Office, the request should be directed to the Privacy Act 
Officer that has jurisdiction over that site. The request should 
include the requester's complete name, time period for which records 
are sought, and the office locations(s) where the requester believes 
the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where work is performed. In accordance with DOE's Privacy 
Act regulation, proper identification is required before a request is 
processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, present and former DOE employees and DOE 
contractor employees; consultants; publicly available material; other 
agencies within the Intelligence Community; other agencies within the 
U.S. Government, other offices within the DOE; the FBI, and other 
Federal, State and local law enforcement agencies; and sources 
contacted during investigations.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt pursuant to (k)(1), (2) and (5) of the 
Privacy Act, 5 U.S.C. 552a, to the extent that information within the 
system meets the requirements of those subsections of the Act. To the 
extent the information in this system of records is exempt pursuant to 
5 U.S.C. 552a(k)(1), (2) and (5), the system has been further exempted 
from subsections (c)(3) and (4), (d), (e)(1), (e)(4)(G) and (H) and (f) 
of 5 U.S.C. 552a under the Privacy Act of 1974. See DOE's Privacy Act 
Regulation at 10 CFR Part 1008.12.
DOE-16

SYSTEM NAME:
    Federal Employee Subsidy Program Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, Nevada Site Office, P.O. Box 98518, Las 
Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123

[[Page 18066]]

    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) including National 
Nuclear Security Administration (NNSA) employees, who participate in 
the child care assistance program and the Transit Subsidy Program 
(Commuter Choice).

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Child Care Tuition Assistance--Program Application forms for 
child care tuition assistance containing personal information, 
including employee's (parent) name, social security number, grade, home 
and work telephone numbers, home address, salary and total family 
income, other child care subsidies, and each child's name and date of 
birth; earnings statements; income tax returns. (2) Transit Subsidy 
Program (Commuter Choice)--Application forms that contain personal 
information, including employee's name, social security number, home 
and work telephone numbers, home address, and method(s) and cost(s) of 
commuting; and records of vouchers or payments distributed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Child Care Tuition Assistance Program--Pub. L. 106-58, section 643 
and E.O. 9397; Transit Subsidy Program (Commuter Choice)--
Transportation Equity Act of 1998, E.O 13150, and 26 CFR Parts 1 and 
602.

PURPOSE(S):
    The records are used by the Department to determine eligibility for 
a program, administer the program, make payments to child care 
providers or providers of transportation and/or parking services, and/
or reimburse employees for transportation and/or parking expenses.

OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND 
THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
local and state officials and child care providers in determining 
eligibility for child care tuition assistance that is available through 
their programs.
    2. A record from this system may be disclosed as a routine use to a 
panel of DOE employees to determine the amount of the child care 
subsidy with names and social security numbers deleted.
    3. A record from this system may be disclosed as a routine use to 
other agency and/or public transportation officials when they assist in 
administering the Department's transit subsidy program.
    4. A record from this system may be disclosed to union officials 
acting in their official capacity as a representative of the affected 
employee under 5 U.S.C. Chapter 71.
    5. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member concerning the 
subject of the record; the member must provide a copy of the 
constituent's request for assistance.
    6. A record from this system may be disclosed as a routine use for 
the purpose to investigate, settle a claim, or prepare and conduct 
litigation to (a) a person representing the Department or assisting in 
such representation; (b) others involved in the matter, their 
representatives, and persons assisting such persons; and (c) witnesses, 
potential witnesses, their representatives and assistants, and any 
other persons possessing information pertaining to the matter when it 
is necessary to obtain information or testimony relevant to the matter.
    7. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic data.

RETRIEVABILITY:
    Records may be retrieved by the name of the applicant or other 
personal identifier, such as a social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established computer 
procedures within DOE and its representatives and they are password 
protected. Access is limited to those whose official duties require 
access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS(ES):
    Headquarters: Director of Human Capital Management, U.S. Department 
of Energy, 1000 Independence Ave, SW., Washington, DC 20585.
    Field Offices: The Human Capital Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORD ACCESS PROCEDURES:
    Same as Notification procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORDS PROCEDURES:
    Same as Notification procedures above.

RECORD SOURCE CATEGORIES:
    The applicant, and applicable management officials, child care 
subsidy providers, transportation officials, and reports.

[[Page 18067]]

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-18

SYSTEM NAME:
    Financial Accounting System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 19901 Germantown Rd., 
Germantown, MD, 20874
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Atlanta Regional Support Office, 730 
Peachtree, NE, Suite 876, Atlanta, GA 30308
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Boston Regional Support Office, One 
Congress Street, Room 1101, Boston, MA 021144-2021
    U.S. Department of Energy, Carlsbad Field Office, P.O. Box 3090, 
Carlsbad, NM 88221
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
1601 New Stine Road, Suite 240, Bakersfield, CA 93309
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Office of Scientific & Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Philadelphia Regional Support Office, 
1880 John F. Kennedy Boulevard, Suite 501, Philadelphia, PA 19103-7483
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Aiken, SC 29801
    U.S. Department of Energy, Seattle Regional Support Office, 800 
Fifth Avenue, Suite 3950, Seattle, WA 98104
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, former employees, current and former contractor 
employees, vendors and others who are either due money from or owe 
money to the Department of Energy (DOE) including the National Nuclear 
Security Administration (NNSA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, date of birth, employment date, 
gender, tax payer identification number; amount owed and services or 
goods received; amounts due; underpayments, overpayments and, or other 
accounting information; invoice number; servicing bank name and 
address; account number; amount and status of claim; history of claim, 
including collection actions taken.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; the GAO Policy and 
Procedures Manual; Statement of Federal Financial Accounting Standards 
published by the Government Accountability Office and the Office of 
Management and Budget; Debt Collection Improvement Act of 1996, 31 
U.S.C. 3512; 5 U.S.C. 5701-09; Federal Property Management Regulations 
101-107; Treasury Financial Manual; Executive Order 12009; and 
Executive Order 9397.

PURPOSE(S):
    The records are maintained and used by the DOE to substantiate 
obligations and payments to individuals for goods and services received 
by the agency and to record and manage the Department's accounts 
receivables.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the appropriate local, state or Federal agency when that record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or particular program 
thereto.
    2. A record from this system may be disclosed as a routine use to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from the system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possesses information pertaining 
to the matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    4. A record from this system may be disclosed as a routine use to 
other federal agencies, consumer reporting agencies for acquiring 
credit information, and collection agencies to aid in the collection of 
outstanding debts owed to the Federal Government.

[[Page 18068]]

    5. A record from this system may be disclosed as a routine use to 
Defense Manpower Data Center, Department of Defense, the United States 
Postal Service, and other federal, state, or local agencies to identify 
and locate, through computer matching, individuals indebted to DOE who 
are receiving federal salaries or benefit payments. Information from 
the match will be used to collect the debts by voluntary repayment, by 
administrative offset, or by salary offset procedures.
    6. A record from the system may be disclosed as a routine use to 
the Internal Revenue Service (1) to collect the debt by offset against 
the debtor's tax refunds under the Federal Tax Refund Offset Program, 
and (2) to obtain the mailing address of a taxpayer to collect a debt 
owed to the DOE. Subsequent disclosure by DOE to a consumer reporting 
agency is limited to the purpose of obtaining a commercial credit 
report on the particular taxpayer. The mailing address information will 
not be used for any other DOE purpose or disclosed by DOE to another 
federal, state, or local agency which seeks to locate the same 
individual for its own debt collection purpose.
    7. A record from the system may be disclosed as a routine use to 
the Department of Treasury for the purpose of administrative offset and 
debt recovery under section 31001 (m)(1) of the Debt Collection 
Improvement Act of 1996 (Pub. L. 104-134).
    8. A record of this system may be disclosed as a routine use to the 
Department of Treasury for the purpose of paying creditors for services 
or goods provided to the Department.
    9. A record from this system may be disclosed as a routine use to a 
``consumer reporting agency'' as defined by the Fair Credit Reporting 
Act, 15 U.S.C. 1681a(f), or the Federal Claims Collections Act of 1966, 
31 U.S.C. 3701(a)(3), in accordance with 31 U.S.C. 3711(f).
    10. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those individuals provided information under this routine 
use are subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    11. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    12. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, electronic media and 
magnetic tapes.

RETRIEVABILITY:
    Records may be retrieved by name, taxpayer identification number, 
voucher, invoice, or payment reports.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of the Chief Financial Officer, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individual, contracting officer, and accounting records.

SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-21

SYSTEM NAME:
    Asset Readiness Management System (ARMS).

SECURITY CLASSIFICATION:
    Classified and Unclassified.

SYSTEM LOCATION(S):
    Headquarters: U.S. Department of Energy, 1000 Independence Avenue, 
SW., Washington, DC 20585

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal employees including DOE and National Nuclear Security 
Administration (NNSA) employees, military personnel, and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The following information may be maintained in the system: Name, 
home address, home and work telephone numbers, e-mail address, social 
security number, employee number, date of hire, DOE badge number, 
security clearance number, date of birth, tourist passport number, 
official passport number, education level, blood type, immunization 
record, and other medical information.

[[Page 18069]]

AUTHORITY OF MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Homeland Security 
Presidential Directive 5 (HSPD-5), ``Management of Domestic 
Incidents,'' The Homeland Security Act of 2002, P.L. 107-296, 116 Stat. 
2135 (Nov. 25, 2002), Robert T. Stafford Disaster Relief and Emergency 
Assistance Act, P.L. 106-390, 114 Stat. 1552-1575 (October 30, 2000).

PURPOSE:
    The records will be maintained and used by the Office of Emergency 
Response to quantify, monitor, and track readiness of and deploy 
personnel and equipment as part of a coordinated Federal government 
response to an emergency involving nuclear and/or radiological 
materials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
officials of the Federal Bureau of Investigation, Department of 
Defense, Nuclear Regulatory Commission, Environmental Protection 
Administration, National Aeronautics Space Administration, Department 
Homeland Security, and Department of State who have been approved as 
agents by NNSA Office of Emergency Response for purposes of managing 
and assessing state of readiness, to obtain visas for official foreign 
travel, and to provide information to gain access to incident areas 
controlled by one or more U.S. government agencies under the National 
Response Plan.
    2. A record from this system may be disclosed as a routine use to a 
DOE contractor employee who has been approved as an agent by NNSA 
Office of Emergency Response in performance of the contract. Those 
provided information under this routine use are subject to the same 
limitations applicable to DOE officers and employees under the Privacy 
Act.
    3. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member concerning the 
subject of the record; the member must provide a copy of the 
constituent's request for assistance.
    4. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records will be stored as electronic records in a computer 
database.

RETRIEVABILITY:
    Records may be retrieved by name, employee number, e-mail address, 
work telephone number, and home telephone number.

SAFEGUARDS:
    Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system 
administrator and users of the system. Access is limited to those whose 
official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS(ES):
    Headquarters: U.S. Department of Energy, Director, Office of 
Emergency Response, National Nuclear Security Administration, 1000 
Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer. The request should include the 
requester's complete name and time period for which records are sought.

RECORD ACCESS PROCEDURES:
    Same as Notification Procedures above. In accordance with the DOE 
Privacy Act regulation, proper identification is required before the 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual and site training records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
    None.
DOE-23

SYSTEM NAME:
    Property Accountability System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Southeastern Area Power Administration, 
2 S. Public Square, Elberton, GA 30635-2496
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration (NNSA) employees, and contractor employees authorized to 
be custodians of controlled DOE equipment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Item description, date of purchase, acquire date, purchase price, 
purchase order number, vendor and manufacturer, model/serial/license 
number, property tag identification, status/date, condition of 
property, operation number, high risk field, disposal code, responsible 
officer, the name and employee identification and position numbers of 
employees assigned equipment, account numbers,

[[Page 18070]]

organization, organization code, and location.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Federal Property 
and Administrative Services Act of 1949, Section 202(b), 40 U.S.C. 
483(b); and 41 CFR 109, Federal Property Management Regulation (FPMR), 
Subchapter E, Part 109.

PURPOSE(S):
    The records are maintained and used by the DOE (a) to provide 
inventories to satisfy other Federal Procurement Management Regulation 
requirements; (b) to maintain a record of location of emergency 
equipment; (c) to control equipment assignments authorized under union 
contracts; (d) to provide management information necessary for the 
budgeting and allocation of equipment; and (e) to provide evidence of 
assignment, location, and value in the event that government property 
is stolen.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
any law enforcement agency as needed to provide evidence of assignment, 
location, and value in the event that Government property is stolen.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possess information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    6. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    8. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    9. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by tag number, license number, custodian 
name, employee identification number, position number, accounting 
information, catalog number, contract number, make, model, security 
logon identification, serial number, and storage location.

SAFEGUARDS:
    Paper records and microfilm are maintained in secured areas and/or 
maintained in locked cabinets and desks. Electronic records are 
controlled through established DOE computer center procedures 
(personnel screening and physical security), and they are password 
protected. Passwords are protected. Access is limited to those whose 
official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

[[Page 18071]]

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Headquarters, Director, Office of 
Management, 1000 Independence Avenue, SW., Washington DC 20585.
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940.
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352.
    U.S. Department of Energy, Southeastern Area Power Administration, 
2 S. Public Square, Elberton, GA 30635-2496.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer at the Operations Office 
that has jurisdiction over that site. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Information in this system comes from the Payroll/Personnel system 
application, various internal forms, accountable property 
representative and employees, data processing personnel, and supply 
officers.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-24

SYSTEM NAME:
    Land Records System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Bonneville Power Administration, 
Information Resources, P.O. Box 3621, Portland, OR 97208
    U.S. Department of Energy, Southwestern Power Administration: 
Manager, Facilities Services, Southwestern Power Administration, One 
West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals from whom or to whom Southwestern Power Administration, 
Western Area Power Administration and Bonneville Power Administration 
have acquired or given interests in land.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual, agency, and/or company names; description of land 
tract, type of agreement; rights granted or received; history of the 
transaction, and IRS Form 1099 information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the DOE to track land rights 
information resulting from property right acquisitions out grants, 
licenses, transfer, exchanges, encroachments and disposals in support 
of Southwestern Power Administration, Western Power Administration and 
Bonneville Power Administration construction and maintenance programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    4. A record from the system may be disclosed as a routine use to 
the Internal Revenue Service to provide notification of individuals who 
have received payment exceeding $600 on any one land right transaction.
    5. A record from the system may be disclosed as a routine use to 
the Department of Justice to provide support of land right condemnation 
actions.
    6. A record from the system may be disclosed as a routine use to 
courts and attorneys for the purpose of land right settlement disputes 
or litigation.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.

[[Page 18072]]

    8. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member concerning the 
subject of the record; the member must provide a copy of the 
constituent's request for assistance.
    9. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by line identification, personal 
identification, cross referenced by name of landowner, grantee, or 
grantor.

SAFEGUARDS:
    Paper records and microfilm are maintained in locked cabinets and 
desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security), 
and they are password protected. Access is limited to those whose 
official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Bonneville Power Administration: Manager, Real Estate, Bonneville 
Power Administration, U.S. Department of Energy, P.O. Box 3621, 
Portland, OR 97208
    Southwestern Power Administration: Manager, Facilities Services, 
Southwestern Power Administration, One West Third Street, Tulsa, OK 
74103
    Western Area Power Administration: Director, Division of Lands, 
Western Area Power Administration, U.S. Department of Energy, P.O. Box 
3402, Golden, CO 80401

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Privacy Act Officer at the 
Power Administrations identified above under ``System Locations.'' The 
request should include the requester's complete name, time period for 
which records are sought, and the office locations(s) where the 
requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Information in this system comes from individual landowners, 
grantees, or grantors; agency officials; and State and local 
authorities.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-25

SYSTEM NAME:
    U.S. Commuter Locator and Parking Space Information System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    Headquarters: U.S. Department of Energy, 1000 Independence Avenue, 
SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Department of Energy (DOE) including National Nuclear Security 
Administration (NNSA) employees, and contractor employees who apply as 
members of a car pool or van pool for parking spaces managed and 
controlled by DOE under the general direction of the General Services 
Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of driver and car or van pool members, Federal service 
computation date, payroll and other assigned number, office address and 
telephone number, home addresses, home telephone numbers, make and year 
of automobile, State of registration, tag number of vehicles, number of 
days per week in the car pool or van pool, and other car pooling or van 
pooling information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Executive Order 
12778; DOE HQ 0344.1 Parking.

PURPOSE(S):
    Records are maintained and used by DOE to maintain information of 
existing car pools, van pools, and other categories of parking, in 
order to keep a current record on employees who commute to work.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Council of Governments for commuter connections.
    2. A record from this system may be disclosed as a routine use to 
individuals seeking to car pool or van pool operating from their 
community or residential area.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member concerning the 
subject of the record; the

[[Page 18073]]

member must provide a copy of the constituent's request for assistance.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, location of parking assignment, 
home address, assigned number, and license number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Building Operations, Office of Management, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Individual car poolers and van poolers.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-26

SYSTEM NAME:
    Official Travel Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE, Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Center 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves 
in Colorado, Utah, and Wyoming, 907 North Poplar, Suite 150, Casper, WY 
82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
28950 Highway 119, P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29808
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301-1069
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who travel or relocate at the expense of DOE including 
the National Nuclear Security Administration (NNSA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, social security number, 
authorization number, travel itinerary, mode and purpose of travel, 
advance amount, expenses claimed, amounts reimbursed, charge card 
account numbers, residential sales records, and receipts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 301; 5 
U.S.C. Chapter

[[Page 18074]]

57; Policy and Procedures Manual for Guidance of Federal Agencies, 
Titles 3 and 4; Federal Travel Regulation; Federal Property Management 
Regulations 101-41; Department of Energy Order DOE 1500.2A, Travel 
Policy and Procedures.

PURPOSE(S):
    The records are maintained and used by DOE to document official 
domestic and foreign travel and relocation expenditures and to support 
reimbursement of allowable expenses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the U.S. Treasury for payment of claim.
    2. A record from this system may be disclosed as a routine use to 
the U.S. General Accounting Office for audit and verification of 
accuracy and legality of disbursements.
    3. A record from this system may be disclosed as a routine use to 
the Internal Revenue Service for notification regarding taxable 
reimbursements.
    4. A record from this system may be disclosed as a routine use to 
the General Services Administration for audit of transportation 
services.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    6. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records, alone or 
in conjunction with other information, indicate a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or particular program 
pursuant thereto.
    7. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member concerning the 
subject of the record; the member must provide a copy of the 
constituent's request for assistance.
    8. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, and 
travel authorization number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Chief Financial Officer, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of this 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, identification is required before a request is 
processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Individual travelers, supervisors, Government travel offices, and 
finance office standard references.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-27

SYSTEM NAME:
    Foreign Travel Management System (FTMS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Germantown, 19901 Germantown Road, 
Germantown, MD 20874-1290

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOE employees including National Nuclear Security Administration 
(NNSA) and contractor employees authorized to travel to foreign 
countries on official business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Traveler's name and social security number, background data 
relating to proposed foreign travel; authorization number, travel 
itinerary; expenses; and summary report following completion of travel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. Chapter 3, 
Section 301; 5 U.S.C Chapter 57; Federal Travel Regulation; Department 
of Energy Order 1500.2A, ``Travel Policy and Procedures''; Department 
of Energy Order DOE 551.1A, ``Official Foreign Travel''.

[[Page 18075]]

PURPOSE(S):
    The records are maintained and used by DOE to document all official 
foreign travel, by DOE employees and contractor employees, approvals 
and expenditures.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the General Service Administration for verification of transportation 
services.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to 
the Department of State for purpose of obtaining foreign country 
clearance for the traveler.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member concerning the 
subject of the record; the member must provide a copy of the 
constituent's request for assistance.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, and 
travel authorization number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (Personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposals authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Director, Office of Security Operations, 
1000 Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' The 
request should include the requester's complete name, time period for 
which records are sought, and the office location(s) where the 
requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as notification procedures above. Paper records are generally 
kept at locations where the work is performed. In accordance with the 
DOE Privacy Act regulation, identification is required before a request 
is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification procedures above.

RECORD SOURCE CATEGORIES:
    Individual travelers, supervisors, and travel offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-28

SYSTEM NAME:
    General Training Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Office of Amarillo Site Operations, P.O. 
Box 30030, Amarillo, TX 79120-0030
    U.S. Department of Energy, Atlanta Support Office, 730 Peachtree, 
NE., Suite 876, Atlanta, GA 30308
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Bonneville Power Administration, Lower 
Columbia Area, 1500 NE. Irving Street, Portland, OR 97232
    U.S. Department of Energy, Bonneville Power Administration, Puget 
Sound Area, 201 Queen Ann Avenue, N., Suite 400, P.O. Box C-19030, 
Seattle, WA 98109-1030
    U.S. Department of Energy, Bonneville Power Administration, Snake 
River Area, 101 West Poplar, Walla Walla, WA 99362
    U.S. Department of Energy, Bonneville Power Administration, Upper 
Columbia Area, Room 561, U.S. Court House, W. 920 Riverside Avenue, 
Spokane, WA 99201
    U.S. Department of Energy, Boston Support Office, One Congress 
Street, Room 1101, Boston, MA 02114-2021
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606

[[Page 18076]]

    U.S. Department of Energy, Dallas Support Office, 1420 W. 
Mockingbird Lane, Suite 400, Dallas, TX 75247
    U.S. Department of Energy, Dayton Area Office, P.O. Box 66, 
Miamisburg, OH 45342-0066
    U.S. Department of Energy, Denver Support Office, 2801 Youngfield 
Street, Suite 380, Golden, CO 80401-2266
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Site Office, P.O. Box 
410202, Kansas City, MO 64141-0202
    U.S. Department of Energy, Kansas City Support Office, 911 Walnut 
Street, Room 1411, Kansas City, MO 64106
    U.S. Department of Energy, Sandia Site Office. P.O. Box 5400, 
Albuquerque, NM 87185-5400
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, University of California, Los Alamos 
National Laboratory, P.O. Box 1663, Los Alamos, NM 87545
    U.S. Department of Energy, Metairie Site Office, 900 Commerce Road, 
East, New Orleans, LA 70123
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, New York Support Office, 26 Federal 
Plaza, Room 3437, New York, NY 10278-0068
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Office of Scientific and Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Office of Superconducting Super 
Collider, 2550 Beckleymeade Avenue, MS 1020, Dallas, TX 75237-3946
    U.S. Department of Energy, Philadelphia Support Office, 1880 John 
F. Kennedy Blvd., Ste 501, Philadelphia, PA 19103-7483
    U.S. Department of Energy, Phoenix Area Office, P.O. Box 6457, 
Phoenix, AZ 85005
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, Idaho 
Branch Office, P.O. Box 2469, Idaho Falls, ID 83403-2469
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Seattle Support Office, 800 Fifth 
Avenue, Suite 3950, Seattle, WA 98104
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Western Area Power Administration, 
Billings Area Office, P.O. Box 35800, Billings, MT 59107-5800
    U.S. Department of Energy, Western Area Power Administration, 
Loveland Area Office, P.O. Box 3700, Loveland, CO 80539-3003
    U.S. Department of Energy, Western Area Power Administration, Salt 
Lake City Area Office, P.O. Box 11606, Salt Lake City, UT 84147-0606

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Department of Energy (DOE) employees including National Nuclear 
Security Administration (NNSA) employees and contractor employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name; resume; assigned number; occupational series; training 
requests and authorizations; grade; organization; date of birth; social 
security number; home address and telephone number; special interest 
area, education completed; course name; justification for attending the 
course; direct and indirect costs of training; coded information 
dealing with purpose, type, source of training; training evaluations; 
course evaluation forms; training examinations; training attendance 
records; lesson plans; training assignment sheets; reading assignment 
sheets; position qualification statement; self study sheet; position 
descriptions; accounting records; and quarterly training report.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Nuclear Waste 
Policy Act of 1982 (Pub. L. 97-425); Nuclear Waste Policy Amendment Act 
of 1987 (Pub. L. 100-203); Government Employees Training Act of 1958; 
and 5 CFR Parts 410 and 412.

PURPOSE(S):
    Records are maintained and used by the Department to document 
planning, completion, funding and effectiveness of employee training 
and development. Appropriate local, state and federal agencies use 
certain records maintained in this system to ensure Departmental 
compliance with other regulatory requirements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
Federal agencies, including the Office of Personnel Management, for 
purposes of determining eligibility or suitability for training and as 
source documents for training reports; to training institutions that 
personnel have requested to attend; and to other federal agencies as 
necessary for payment of training.
    2. A record from this system may be disclosed as a routine use to 
state and local governments, the Nuclear Regulatory Commission (NRC), 
and other federal agencies that conduct research, investigations, or 
audits to determine whether DOE and contractor personnel satisfy 
quality assurance requirements for activities necessary to obtain a 
license from the NRC for the construction, operation and closing of a 
nuclear waste repository and/or a Monitored Retrievable Storage 
facility. These activities also will include research and development, 
site characterization, transportation, waste packaging, handling, 
design, maintenance, performance confirmation, inspection, fabrication, 
and development and production of repository waste forms.
    3. A record from this system may be disclosed as a routine use to 
federal, state or local government officials where the regulatory 
program being implemented is applicable to the DOE or contractor 
program and requires that such access be provided for the conduct of 
the regulatory agencies' activities. Those provided information under 
this

[[Page 18077]]

routine use are subject to the same limitations applicable to DOE 
officers and employees under the Privacy Act.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member concerning the 
subject of the record; the member must provide a copy of the 
constituent's request for assistance.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the record.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Training and Human Resource Development, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585-0702.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individuals and their supervisors.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-31

SYSTEM NAME:
    Firearms Qualification Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Argonne National Laboratory-West, P.O. 
Box 2528, Idaho Falls, ID 83403-2528
    U.S. Department of Energy, Brookhaven National Laboratory, 24 S. 
Upton Road, Building 50, Upton, NY 11973
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Nonproliferation and National Security 
Institute, Building 30132, Kirtland Air Force Base, Albuquerque, NM
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831-8763
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373, 
Amarillo, TX 79177
    U.S. Department of Energy, Kansas City Site Office, P.O. Box 
410202, 2000 E. 95th Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Pittsburgh Naval Reactors, 814 
Pittsburgh McKeesport Boulevard, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, Richland, WA 99352
    U.S. Department of Energy, Sandia Site Office, 1515 Eubank Blvd., 
SE., Albuquerque, NM 87123
    U.S. Department of Energy, Savannah River Operations Office, Drawer 
E, Aiken, SC 29802
    U.S. Department of Energy, Schenectady Naval Reactors Office, 2401 
River Road, Schenectady, NY 12309

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration (NNSA) Federal and contractor employees who are required 
to conduct and/or to maintain firearms qualification, training, and 
proficiency activities in the performance of their regular duties.

[[Page 18078]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of an individual's annual qualification scores; social 
security numbers, approvals of arming authority and issue of Security 
Police Officer and Federal Officer Credentials and firearms 
accountability and maintenance records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.

PURPOSE(S):
    Document and maintain DOE protective force firearms programs 
information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    3. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witnesses, potential witnesses, or their representatives and 
assistants, and any person who possesses information pertaining to the 
matter when it is necessary to obtain information or testimony relevant 
to the matter.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) compatible with the 
purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    7. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    8. A record from the system of records may be disclosed to 
training, administrative, and operations personnel of local law 
enforcement agencies in the performance of their regular duties in 
order to process and to maintain documentation for protective force 
personnel who have been commissioned as reserve officers or deputies.
    9. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security Operations, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S.

[[Page 18079]]

Department of Energy, Headquarters, Privacy Act Officer, or the Privacy 
Act Officer at the appropriate address identified above under ``System 
Locations.'' For records maintained by the Laboratory, Site or Area 
Office, the request should be directed to the Privacy Act Officer that 
has jurisdiction over that site. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, identification is required before a request is 
processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Arming and Arrest Credential notifications and firearm 
qualifications results from individuals and training personnel.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-33

SYSTEM NAME:
    Personnel Medical Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Wash, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Office of Amarillo Site Operations, P.O. 
Box 30030, Amarillo, TX 79120-0030
    U.S. Department of Energy, Ashtabula Area Office, P.O. Box 579, 
Ashtabula, OH 44005-0579
    U.S. Department of Energy, Bartlesville Project Office, 220 North 
Virginia Avenue, P.O. Box 1398, Bartlesville, OK 74003
    U.S. Department of Energy, Battelle Columbus Laboratories, 505 King 
Avenue, Room A-496 Columbus, OH 43201
    U.S. Department of Energy, Batavia Area Office, P.O. Box 2000, 
Batavia, IL 60510
    U.S. Department of Energy, Bettis Atomic Power Laboratory, P.O. Box 
79, Pittsburgh, PA 15122-0079
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, Dayton Area Office, P.O. Box 66, 
Miamisburg, OH 45342-0066
    U.S. Department of Energy, EG&G Mound Applied Technologies, P.O. 
Box 3000, Miamisburg, OH 45343-3000
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Fernald Environmental Restoration 
Management Corporation, P.O. Box 398704, Cincinnati, OH 45239-8704
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road, 
Grand Junction, CO 81503
    U.S. Department of Energy, Hanford Environmental Health Foundation, 
3080 George Washington Way, Richland, WA 99352
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive MS 1214, Idaho Falls, ID 83404
    U.S. Department of Energy, Kansas City Site Office, P.O. Box 
410202, Kansas City, MO 64141-0202
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Sandia Site Office, P.O. Box 5400, 
Albuquerque, NM 87185-5400
    U.S. Department of Energy, Knolls Atomic Power Laboratory, P.O. Box 
1072, Schenectady, NY 12301
    U.S. Department of Energy, Livermore Site Office, P.O. Box 808, 
Livermore, CA 94551
    U.S. Department of Energy, Lawrence Berkeley Laboratory, One 
Cyclotron Road, Building 26, Room 143, Berkeley, CA 94720
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-
12 Plant, P.O. Box 2009, Oak Ridge, Tennessee 37831-8103
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-
25 Plant, P.O. Box 2003, Oak Ridge, TN 37831-7422
    U.S. Department of Energy, MK Ferguson of Oak Ridge Company, P.O. 
Box 2011, Oak Ridge, TN 37831-2011
    U.S. Department of Energy, National Energy Technology Center 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Boulevard, Golden, CO 80401-3393
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
28590 Highway 119, P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Naval Reactors Representative Office, 
Naval Base Branch Post Office, General Delivery, Charleston Naval 
Shipyard, Charleston, SC 29408-5615
    U.S. Department of Energy, Naval Reactors Representative Office, 
P.O. Box 7021, Groton, CT 06340
    U.S. Department of Energy, Naval Reactors Representative Office, 
Mare Island Naval Shipyard, P.O. Box 2053, Vallejo, CA 94592
    U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, P.O. Box 973, Newport 
News, VA 23607
    U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard, P.O. Box 848, Portsmouth, VA 23705-0848
    U.S. Department of Energy, Naval Reactors Representative Office, 
Pearl Harbor Naval Shipyard, P.O. Box 128, Pearl Harbor, HI 96860
    U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard Naval Base Branch, P.O. Box 2008, Portsmouth, 
NH 03801-2008
    U.S. Department of Energy, Naval Reactors Representative Office, 
Puget Sound Naval Shipyard Substation, P.O. Box 1A, Bremerton, WA 98314
    U.S. Department of Energy, Nevada Test Site Mercury, Mercury, NV 
89023
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831

[[Page 18080]]

    U.S. Department of Energy, Environmental Management Consolidated 
Business Center, 1 Mound Road, Miamisburg, OH 45342
    U.S. Department of Energy, Phoenix Area Office, P.O. Box 6457, 
Phoenix, AZ 85005
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Plasma Physics Laboratory, James 
Forrestal Campus, Princeton University, P.O. Box 451, Princeton, NJ 
08543
    U.S. Department of Energy, Portsmouth Site Office, P.O. Box 700, 
Piketon, OH 45661
    U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 785 DOE Place, Idaho Falls, ID 83402
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocketdyne-Rockwell Aerospace, 6633 
Canoga Avenue, P.O. Box 7922, Department 056 EA08, Canoga Park, 
California 91309-7922
    U.S. Department of Energy, Sandia Site Office, P.O. Box 5800, 
Albuquerque, NM; P.O. Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Stanford Linear Accelerator Center, P.O. 
Box 4349, Stanford, CA 94309
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Waste Isolation Pilot Plant, 
Westinghouse Electric Company, Waste Isolation Division, P.O. Box 2078, 
Carlsbad, NM 88220
    U.S. Department of Energy, Weldon Spring Site Remedial Action 
Project, 7295 Highway 94 South, St. Charles, MO 63304
    U.S. Department of Energy, West Valley Nuclear Service Company, 
Inc., P.O. Box 191, MS: F, West Valley, NY 14171
    U.S. Department of Energy, Waste Isolation Pilot Project Office, 
P.O. Box 3090, Carlsbad, NM 88221
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Westinghouse Electric Corporation, 
Bettis Atomic Power Laboratory, Naval Reactors Facility, P.O. Box 2068, 
Idaho Falls, ID 83403-2068

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former Department of Energy (DOE) including National 
Nuclear Security Administration (NNSA) employees, and DOE contractor 
employees. This system includes in-patients at Kadlec Hospital, 
Richland, WA, prior to September 9, 1956.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number, medical histories on contractor 
employees resulting from medical examination; in cases of injury, 
description of injury occurrence and treatment; medical records of 
periodic physical examinations and psychological testing, blood donor 
program records, audiometric testing, routine first aid, and other 
visits; hospital in-patients at Kadlec Hospital; records on the results 
of work place and medical monitoring of individuals for exposure to 
chemical and physical agents (not covered in DOE-35) and related work 
history data, including drug testing information and results; 
contractor employee-completed health questionnaires not resulting from 
a medical examination; information from the contractor employee's 
private medical doctor or other health care providers, such as 
hospitals or laboratories not generated from workplace medical 
examinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Atomic Energy Act of 1954, (42 U.S.C. 2051a), section 31a; Economy 
Act of 1932, as amended, (31 U.S.C. section 1535); 42 U.S.C. 7101 et 
seq.; 50 U.S.C. 2401 et seq.; and DOE Order 440.1.

PURPOSE(S):
    The records are maintained and used by the Department to: (a) 
Provide data necessary for proper medical evaluations, diagnosis, 
treatment and care; (b) provide an accurate medical history, included 
job and/or hazard exposure documentation and health monitoring in 
relation to health status and claims of the individual; (c) provide a 
method for evaluating quality of health care rendered and job-health 
protection including engineering protection provided, protective 
equipment, workplace monitoring, and medical examinations monitoring 
required by the Occupational Safety Health Administration (OSHA) or by 
good practice; (d) provide data for health hazard evaluations, 
epidemiologic studies and public health activities; (e) ensure that all 
relevant, necessary, accurate, and timely data are available to support 
any medically-related employment decisions affecting the subject of the 
records, including decisions pertaining to the fitness-for-duty and 
disability retirement; (f) document possible re-employment rights under 
statutes governing that program; (g) document employee's reporting of 
on-the-job injuries or unhealthy or unsafe working conditions, 
including the reporting of such conditions to the OSHA and actions 
taken by the agency or by the employing agency; and (h) ensure proper 
and accurate operation of the agency's employee drug testing program 
under Executive Order 12564.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
physicians, the U.S. Department of Labor, various State departments of 
labor and industry groups, and contractors to: (a) Ascertain 
suitability of an employee for job assignments with regard to health; 
(b) provide benefits under Federal programs or contracts; and (c) 
maintain a record of occupational injuries or illnesses and the 
performance of regular diagnostic and treatment services to patients.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    3. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor

[[Page 18081]]

agencies, current or former contractors of the Department, or other 
United States Government agencies and their components, who is acting 
in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    4. A record from this system of records may be disclosed to a 
federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    7. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested the subject matter of 
the record. The member of Congress must provide a copy of the 
constituent's request for assistance.
    8. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    9. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, 
collaborating researchers, or their employees, when conducting health 
studies or related health or environmental duties pursuant to their 
contracts, grants, and cooperating or collaborating research 
agreements. In order to conduct such studies, the Department, its 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to Federal, State and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillance. All recipients of such 
records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    10. A record from this system may be disclosed as a routine use to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    11. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    12. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    13. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

[[Page 18082]]

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Chief, Health, Safety and Security Officer, Office of 
Health, Safety and Security, U.S. Department of Energy, 1000 
Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of ``System Locations'' 
listed above are the system managers for their respective portions of 
this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individual who is the subject of the record, physicians, 
medical institutions, Office of Workers Compensation Programs, military 
retired pay systems records, Federal civilian retirement systems, 
Office of Personnel Management retirement life insurance and health 
benefits records system, and the personnel management records systems 
of the Office of Personnel Management.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-34

SYSTEM NAME:
    Employee Assistance Program (EAP) Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Office of Amarillo Site Operations, 
Highway 60 FM2372, Amarillo, TX 79120
    U.S. Department of Energy, Atlanta Regional Support Office, 730 
Peachtree, NE, Suite 876, Atlanta, GA 30308
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Boston Regional Office, JFK Federal 
Building, Room 675 Boston, MA 02203-0002
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, The Office of Site Operations, 2000 E 
95th Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Office of Scientific and Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Office of Superconducting Super 
Collider, 2550 Beckleymeade Avenue, MS 1020, Dallas, TX 75237-3946
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center, 1 Mound Road, Miamisburg, OH 45342
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, Idaho 
Branch Office, P.O. Box 2469, Idaho Falls, ID 83403-2469
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) including National 
Nuclear Security Administration (NNSA) employees, and contractor 
employees who have contacted a service provider and have received 
counseling and/or have been referred for assistance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (a) employee profile--name; social security number; work and home 
addresses, and work, cellular, and home telephone numbers; job title 
and grade level; employee identification number; organization; 
supervisor's name and telephone number; sex; race; marital status; 
spouse and family members' names; name, address, and telephone number 
of any previously seen counselor or treatment facility; security 
clearance; (b) interest inventory and/or psychological test results; 
(c) issue(s) inventory; (d) case notes; (e) consent/release forms; (f) 
correspondence, including referrals to community resources and/or 
treatment facilities; and (g) medical and/or psychological reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Public Law 91-616,

[[Page 18083]]

Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and 
Rehabilitation Act of 1970; Public Law 102-142, The Omnibus 
Transportation Employee Testing Act of 1991; 5 U.S.C. 301, 7901, and 
7904; 5 CFR Part 792; and 15 U.S.C. 764.

PURPOSE(S):
    The records are maintained and used by the Department to document 
employees seeking assistance on personal or work-related issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency in the event that a 
record within this system of records, alone or in conjunction with 
other information, if the employee is suspected of child, spousal, or 
elder abuse.
    3. A record from this system may be disclosed as a routine use to 
any person or entity to the extent necessary to prevent an imminent or 
potential crime which directly threatens loss of life or serious bodily 
injury.
    4. A record from this system may be disclosed as a routine use to 
qualified personnel for the purpose of conducting scientific research, 
management audits, financial audits, or program evaluation, but such 
personnel may not identify, directly or indirectly, any individual 
patient in any report, or otherwise disclose patient identities in any 
manner.
    5. A record from this system may be disclosed as a routine use to 
the Department of Justice or other appropriate Federal agencies in 
defending claims against the United States, when the claim results from 
action against an individual based upon the individual's behavior, or 
mental or physical condition, or is alleged to have arisen because of 
activities of any Federal agency in connection with the individual.
    6. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    7. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested the subject matter of 
the record. The member of Congress must provide a copy of the 
constituent's request for assistance.
    8. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: (Federal Employees) Director of Human Capital 
Management, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585. (Contractor Employees) Director, Office of 
Health, Safety and Security, U.S. Department of Energy, 1000 
Independence Avenue, SW, Washington, DC 20585.
    Field Offices: (Federal Employees) The Human Capital Directors of 
the ``System Locations'' listed above are the system managers for their 
respective portions of this system. (Contractor Employees) The 
Environment, Safety and Health Managers listed above are the system 
managers for their respective portion of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, identification is required before a request is 
processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject employee, employee's supervisor(s), employee assistance 
program coordinator, staff of the applicable servicing personnel 
office, staff of the applicable personnel security office, and 
therapists or institutions providing treatment.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 18084]]

DOE-35

SYSTEM NAME:
    Personnel Radiation Exposure Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Allied-Signal, Kansas City Division, 
P.O. Box 419159, Kansas City, MO 64141
    U.S. Department of Energy, Amarillo Site Office, P.O. Box 30030, 
Amarillo, TX 79120-0030
    U.S. Department of Energy, Bettis Atomic Power Laboratory, P.O. Box 
79, Pittsburgh, PA 15122-0079
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, Dayton Area Office, P.O. Box 66, 
Miamisburg, OH 45342-0066
    U.S. Department of Energy, EG&G Mound Applied Technologies, P.O. 
Box 3000, Miamisburg, OH 45343-3000
    U.S. Department of Energy, Fernald Environmental Restoration 
Management Corporation, P.O. Box 398704, Cincinnati, OH 45239-8704
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road, 
Grand Junction, CO 81503
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83404
    U.S. Department of Energy, Inhalation Toxicology Research 
Institute, P.O. Box 5890, Albuquerque, NM 87185
    U.S. Department of Energy, Kansas City Site Office, 2000 E. 9th 
Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, Sandia Site Office, P.O. Box 5400, 
Albuquerque, NM 87185-5400
    U.S. Department of Energy, Knolls Atomic Power Laboratory, P.O. Box 
1072, Schenectady, NY 12301
    U.S. Department of Energy, Livermore Site Office, P.O. Box 808, 
Livermore, CA 94551
    U.S. Department of Energy, Lawrence Berkeley Laboratory, One 
Cyclotron Road, Building 26, Room 143, Berkeley, CA 94720
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-
12 Plant, P.O. Box 2009, Oak Ridge, TN 37831-8103
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-
25 Plant, P.O. Box 2003, Oak Ridge, TN 37831-7422
    U.S. Department of Energy, MK Ferguson of Oak Ridge Company, P.O. 
Box 2011, Oak Ridge, TN 37831-2011
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Institute for Petroleum and 
Energy Research, BDM-Oklahoma, Inc., P.O. Box 2565, Bartlesville, OK 
74005
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Boulevard, Golden, CO 80401-3393
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Naval Reactors Representative Office, 
Naval Base Branch Post Office, General Delivery, Charleston Naval 
Shipyard, Charleston, SC 29408-5615
    U.S. Department of Energy, Naval Reactors Representative Office, 
P.O. Box 7021, Groton, CT 06340
    U.S. Department of Energy, Naval Reactors Representative Office, 
Mare Island Naval Shipyard, P.O. Box 2053, Vallejo, CA 94592
    U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, P.O. Box 973, Newport 
News, VA 23607
    U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard P.O. Box 848, Portsmouth, VA 23705-0848
    U.S. Department of Energy, Naval Reactors Representative Office, 
Pearl Harbor Naval Shipyard P.O. Box 128, Pearl Harbor, HI 96860
    U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard Naval Base Branch, P.O. Box 2008, Portsmouth, 
NH 03801-2008
    U.S. Department of Energy, Naval Reactors Representative Office, 
Puget Sound Naval Shipyard Substation, P.O. Box 1A, Bremerton, WA 98314
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-98518
    U.S. Department of Energy, Nevada Test Site Mercury, Mercury, NV 
89023
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center, 1 Mound Road, Miamisburg, OH 45342
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Boulevard, P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Phoenix Area Office, P.O. Box 6457, 
Phoenix, AZ 85005
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Portsmouth Site Office, P.O. Box 700, 
Piketon, OH 45661
    U.S. Department of Energy, Princeton Area Office, P.O. Box 102, 
Princeton, NJ 08542
    U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 850 Energy Drive, Idaho Falls, ID 83402
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 
Canoga Avenue, P.O. Box 7922, Department 056 EA08, Canoga Park, CA 
91309-7922
    U.S. Department of Energy, Sandia Site Office, P.O. Box 5800, 
Albuquerque, NM 87115
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103

[[Page 18085]]

    U.S. Department of Energy, Stanford Linear Accelerator Center, P.O. 
Box 4349, Stanford, CA 94309
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Waste Isolation Pilot Plant, 
Westinghouse Electric Company, Waste Isolation Division, P.O. Box 2078, 
Carlsbad, NM 88220
    U.S. Department of Energy, Weldon Spring Site Remedial Action 
Project, 7295 Highway 94 South, St. Charles, MO 63304
    U.S. Department of Energy, West Valley Nuclear Service Company, 
Inc., 10282 Rock Springs Road, P.O. Box 191, MS: F, West Valley, NY 
14171
    U.S. Department of Energy, Waste Isolation Pilot Project Office, 
P.O. Box 3090, Carlsbad, NM 88221
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Westinghouse Electric Corporation, 
Bettis Atomic Power Laboratory, Naval Reactors Facility, P.O. Box 2068, 
Idaho Falls, ID 83403-2068

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    U.S. Department of Energy (DOE) employees including National 
Nuclear Security Administration employees, and contractor employees, 
and any other persons having access to certain DOE facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    DOE contractor personnel and other individuals' radiation exposure 
records, social security numbers, and other records, in connection with 
registries of uranium, transuranic, or other elements encountered in 
the nuclear industry.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department for the 
purpose of monitoring and recording levels of radiation exposure to 
individuals working or visiting DOE facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Department of the Navy to monitor radiation exposure of Naval and 
other personnel.
    2. A record from this system may be disclosed as a routine use to 
the Nuclear Regulatory Commission to monitor radiation exposure of DOE 
and its contractors and consultants, contractors from other agencies 
who have been exposed to ionizing radiation during nuclear testing, and 
to conduct epidemiological studies of radiation effects on individuals 
so identified.
    3. A record from this system may be disclosed to the Department of 
Defense for the purpose of identifying DOD and DOD-contractor personnel 
exposed to ionizing radiation during nuclear testing and for conducting 
epidemiological studies of radiation effects on individuals so 
identified.
    4. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to a Memoranda of Understanding between the 
Department and the Department of Health and Human Services or its 
components.
    5. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers, or the employees of these parties, in 
performance of health studies or related health or environmental duties 
pursuant to their contracts, grants, and cooperating or collaborating 
research agreements. In order to perform such studies, the Department, 
its contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to Federal, State and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillance. All recipients of such 
records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    6. A record from this system may be disclosed as a routine use to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    7. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    10. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from a member with respect to 
the subject matter of record. The member of Congress must provide a 
copy of the constituent's request for assistance.

[[Page 18086]]

    11. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name, alphanumeric code, and social 
security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Chief Health, Safety and Security Officer, Office of 
Health, Safety and Security, U.S. Department of Energy, 1000 
Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the records are maintained are the system 
managers for their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, accident-incident investigations, film 
badges, dosimetry records, and previous employee records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-38

SYSTEM NAME:
    Occupational and Industrial Accident Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, San Point 
Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Site Office, Pantex Plant, P.O. 
Box 1086, Amarillo, TX 79105
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Carbondale Mining Research Center, P.O. 
Box 2587, Carbondale, IL 62901
    U.S. Department of Energy, Clinch River Breeder Reactor Plant 
Project, P.O. Box U, Oak Ridge, TN 37830
    U.S. Department of Energy, Dayton Area Office, P.O. Box 66, 
Miamisburg, OH 45342
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Environmental Measurements Laboratory, 
376 Hudson Street, New York, NY 10014
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Idaho Branch Office, P.O. Box 2469, 
Idaho Falls, ID 8340
    U.S. Department of Energy, Kansas City Site Office, 2000 E 95th 
Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, Knolls Atomic Power Laboratory, P.O. Box 
1072, Schenectady, NY 12301
    U.S. Department of Energy, Los Alamos Site Office, P.O. Box 5800, 
Los Alamos, NM 87544
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 1512
    U.S. Department of Energy, Naval Petroleum Reserve, P.O. Box 11, 
Tupman, CA 93276
    U.S. Department of Energy, Nevada Test Site, Mercury, NV 89023
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Puerto Rico Area Office, P.O. Box BB, 
San Juan, PR 00935
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Sandia Area Office, P. O. Box 5800, 
Albuquerque, NM 87115
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801

[[Page 18087]]

    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Shippingport Branch Office, P. O. Box 
11, Shippingport, PA 15077
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve, 900 
Commerce Road, East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration (NNSA) employees, contractor employees, and any other 
persons having access to DOE facilities who have had accidents on DOE 
facilities. Also individuals involved in accidents with employees or 
contractor employees or other persons having access to DOE facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number, accident/incident information, 
occupational injury and illness experience, property damage experience, 
and motor vehicle accidents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Federal Tort Claims Act, 28 U.S.C. 2671-2680; 
Military Personnel and Civilian Employees Claims Act, 31 U.S.C. 240-
243; Executive Order 12009.

PURPOSE(S):
    The records are maintained and used by the Department to monitor 
and record information about DOE employees, contract employees, and 
other persons, who have had accidents on DOE facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
physicians, the Department of Labor, various State departments of labor 
and industry groups, and contractors who use information to: (a) 
Ascertain suitability of an employee for job assignments with regard to 
health, (b) provide benefits under Federal programs or contracts, and 
(c) maintain a record of occupational injuries or illnesses and the 
performance of regular diagnostic and treatment services for patients.
    2. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witnesses, potential witnesses, or their representatives and 
assistants, and any other person who possesses information pertaining 
to the matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    3. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicate a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    10. A record from this system may be disclosed as a routine use to 
DOE contractor personnel, grantees, and cooperative agreement holders 
of components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health, the National 
Center for Environmental Health of the Center for Disease Control and 
Prevention, and the Agency for Toxic Substances and Disease Registry 
when conducting epidemiological studies, or public health activities as 
required by law performed and pursuant to a Memorandum of Understanding 
between the Department of Health and Human Services or its components. 
Those provided information under this routine use are subject to the 
same

[[Page 18088]]

limitations applicable to Department officers and employees under the 
Privacy Act.
    11. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers, or the employees of these parties, when 
conducting health studies or related health or environmental duties 
pursuant to their contracts, grants, and cooperating or collaborating 
research agreements. In order to conduct the studies, the Department, 
its contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillances. All recipients of such 
records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purpose. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    12. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Project Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety, or environmental 
issues. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.
    13. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    14. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise, there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Chief, Health, Safety and Security Officer, Office of 
Health, Safety and Security, U.S. Department of Energy, 1000 
Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of field locations listed 
above under ``System Location(s)'' are the system managers for their 
respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individual who is the subject of the record, physicians, 
medical institutions, Office of Workers Compensation Programs, military 
retired pay system records, Federal civilian retirement systems, 
retirement life insurance and health benefits records system of the 
Office of Personnel Management, and the personnel management records 
systems of the Office of Personnel Management.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-41

SYSTEM NAME:
    Legal Files (Claims, Litigation, Criminal Violations, Patents, and 
Others).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records

[[Page 18089]]

Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87115
    U.S. Department of Energy, Bartlesville Energy Technology Center, 
P.O. Box 1398, Bartlesville, OK 74003
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgan town, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 8913-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons identified in files maintained by the Office of General 
Counsel, which includes attorneys at all DOE offices including National 
Nuclear Security Administration (NNSA), from which information is 
retrieved by name or other personal identifier, including: litigants 
and other claimants against the Department and its contractors 
asserting matters including, but not limited to, personal injury, 
property damage or infringement (including intellectual property), 
contract violation and harms resulting from employer-employee 
relationships; persons who are the subjects of claims by the DOE, such 
as persons who may have violated criminal laws, DOE regulations and 
contracts with the DOE and persons against whom the DOE considered 
asserting such claims; DOE's contractors and potential contractors; 
persons holding copyrights and issued patents pertaining to the DOE's 
activities; DOE employees, subject to garnishment or assignments; and 
DOE employees and contractor employees who use Alternative Dispute 
Resolution (ADR).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records concerning legal matters include, but are not limited to, 
documents pertaining to: (1) Litigation and all other claims against, 
and by, the DOE and its contractors, which have been assigned to the 
Office of General Counsel; (2) DOE contracts; (3) issued patents and 
copyright matters; (4) records pertaining ADR. Litigation and claim 
records may, among others, include correspondence, pleadings such as 
complaints, answers, and motions; depositions, court orders and briefs. 
Records in this system also may include accident reports, inspection 
reports, investigation reports, audit reports, personnel files, 
contracts, consultant agreements, reports pertaining to criminal 
matters of interest to the DOE, Personnel Security Review Board 
documents, medical records, photographs, telephone records, patents and 
related documents, correspondence, and memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to settle 
claims and prepare for litigation and resolve disputes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to: (1) A person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) a 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    5. A record from the system may be disclosed as a routine use to 
the

[[Page 18090]]

appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    10. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, case name, claim name, or 
assigned identifying number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Deputy General Counsel, Office of the General 
Counsel, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Chief Counsels of the ``System Locations'' 
listed above are the system managers for their respective portions of 
this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals, inspection reports, other agencies, Office of 
General Counsel attorneys, other agency officers and staff, 
contractors, investigators, and auditors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsection (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the DOE Privacy Act regulation at Title 10, Code 
of Federal Regulations, Part 1008.
DOE-43

SYSTEM NAME:
    Personnel Security Files.

SECURITY CLASSIFICATION:
    Unclassified and classified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352

[[Page 18091]]

    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for Department of Energy (DOE) including National 
Nuclear Security Administration (NNSA) employment; DOE employees 
including assignees and detailees, agents and consultants with the DOE, 
DOE contractors and subcontractors, and DOE access permittees processed 
for DOE access authorizations for access to classified matter or 
special nuclear materials; other Federal agency contractor and 
subcontractor applicants for employment, and their employees, 
detailees, agents, and consultants processed for DOE access 
authorizations; and other individuals processed for DOE access 
authorizations as determined by the Secretary.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, date and place of birth, social security number, citizenship 
status, grade, organization, employer(s), initial investigation and 
reinvestigation history; and access authorization history; the formal 
request(s) and justification(s) for access authorization processing; 
security forms, fingerprint cards, and acknowledgments completed by the 
individual for both the initial investigation and reinvestigation; 
results of pre-employment checks (if required); request(s) and 
approval(s) for issuance of a security badge(s); report of 
investigation provided by an agency which has previously conducted an 
investigation of the individual for employment or security clearance 
purposes; approvals for classified visits; photographs; security 
infraction reports; security termination statement(s), foreign travel 
document; letters of interrogatory, personnel security interview 
transcripts or summaries, and/or audio tapes of the interviews, and 
evaluations of the interviews; reports of hospitalization or treatment 
for a mental condition or substance abuse, including information 
provided by an Employee Assistance Program provider; reports of DOE-
sponsored mental evaluations conducted by competent medical 
authorities; reports of security violations; public record information 
to include law enforcement, financial, divorce, bankruptcy, name change 
and other court information or reports and copies of information 
appearing in the media; security advisory letters; information 
concerning citizenship status, foreign contacts, and spouse and/or 
individual(s) with whom the individual resides; administrative review 
processing data; justifications for participation in sensitive DOE 
activities and/or for Sensitive Compartmented Information access 
approval; results of required testing for participation in sensitive 
DOE activities; documents concerning Interim Access Authorization 
processing or processing under Section 145b of the Atomic Energy Act of 
1954, as amended; written evaluations of reported derogatory 
information; credit check results; copies of correspondence to and from 
the individual concerning the items above and copies of inter- and 
intra-agency correspondence concerning the items above; and any other 
material relevant to the individual's DOE access authorization or 
special authorization eligibility or processing and, for DOE employees, 
suitability for Federal employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 10 CFR Part 710, 
Subpart A; Executive Orders 10450 and 12968; 5 CFR Part 732; DOE O 
474.4 Safeguards and Security Program of 8-26-05; DOE M 470.4-5, 
Personnel Security, of 08-26-05 and Director of Central Intelligence 
Directive 6/14 of 6-20-00.

PURPOSE(S):
    The records are maintained and used by the Department as an 
official record of all information gathered and evaluated to determine 
an individual's initial and continued DOE access authorization 
eligibility and, if applicable, an individual's eligibility for 
participation in DOE sensitive activities or for access to Sensitive 
Compartmented Information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
competent medical authority who, under a formal agreement for payment 
of services with the local DOE personnel security element, conducts 
evaluations under Title 10, Code of Federal Regulations, Part 710, to 
determine whether an individual has an illness or mental condition of a 
nature which causes, or may cause, a significant defect in judgment or 
reliability, or is alcohol dependent or suffering from alcohol abuse.
    2. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    8. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the

[[Page 18092]]

suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    A record may be stored as paper records, microfiche, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and assigned DOE file number 
(alphanumeric code).

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security Operations, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of this 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Documents completed and/or furnished by subject; Department of 
Energy; Office of Personnel Management; Federal Bureau of 
Investigation; Defense Security Service; medical professionals; and 
confidential sources.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsection (k)(1), (k)(2), and (k)(5) 
of the Privacy Act to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act. See the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, Part 1008.
DOE-44

SYSTEM NAME:
    Special Access Authorization for Categories of Classified 
Information.

SECURITY CLASSIFICATION:
    Classified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373, 
Amarillo, TX 79120
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th 
Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Sandia Site Office, 1515 Eubank Avenue, 
Albuquerque, NM 87123
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) and National Nuclear 
Security Administration employees, current and former DOE contractor 
employees, and employees of other Federal agencies authorized access to 
special categories of classified information and compartmentalized DOE 
facilities and/or areas.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names of individuals, social security numbers, letters and 
memoranda, and status reports relating to authorized access to special 
categories of classified information and compartmentalized DOE 
facilities and/or areas.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101; 50 U.S.C. 2401; 5 U.S.C. 301; Atomic Energy Act of 
1954, as amended; Department of Energy Organization Act, including 
authorities incorporated by reference in Title of the Department of 
Energy Organization Act; DOE M 471.2-4, Executive Order 12333; 
Executive Order 12968; Federal Personnel Manual, Chapters 731 and 736.

PURPOSE(S):
    The records are maintained and used by DOE to verify individuals 
who are authorized access to special categories of classified 
information and compartmentalized DOE facilities and/or areas.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the

[[Page 18093]]

same limitations applicable to Department officers and employees under 
the Privacy Act.
    2. A record from this system may be disclosed as a routine use to 
other federal agencies or departments for determining individuals who 
have access to classified information generated by these agencies.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    5. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    A record may be stored as paper records, microfiche, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records and microfiche are maintained in locked General 
Services Administration approved security containers. Electronic 
records are controlled through established DOE computer center 
procedures (personnel screening and physical security), and they are 
locked in General Services Administration approved security containers. 
Access is limited to those whose official duties require access to the 
records on a strict need-to-know basis.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security Operations, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of this 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or an Area Office, the 
request should be directed to the Privacy Act Officer that has 
jurisdiction over that site. The request should include the requester's 
complete name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, present and former DOE employees and 
contractor employees; publicly available material; other agencies 
within the Intelligence Community; other offices and elements within 
DOE; and other Federal agencies and official records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsection (k)(1) of the Privacy Act to 
the extent that information within the System meets the criteria of 
those subsections of the Act. Such information has been exempted from 
the provisions of subsections (c)(3),and (e)(1) of the Act. See the 
Department's Privacy Act regulation at Title 10, Code of Federal 
Regulations, Part 1008.
DOE-45

SYSTEM NAME:
    Weapon Data Access Control System (WDACS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    Headquarters: U.S. Department of Energy, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Albuquerque, P.O. Box 5400, Albuquerque, 
NM 87185-5400
    U.S. Department of Energy, Amarillo Site Office, P.O. Box 30030, 
Amarillo, TX 79120-0030
    U.S. Department of Energy, The Office of Kansas City Site 
Operations, P.O. Box 410202, Kansas City, MO 64141-0202
    U.S. Department of Energy, Miamisburg Area Office, P.O. Box 66, 
Miamisburg, OH 45342-0066
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Office of Scientific and Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Sandia Site Office, Albuquerque, P.O. 
Box 5800, Albuquerque, NM 87185-5800
    U.S. Department of Energy, Sandia Site Office, P.O. Box 969, 
Livermore, CA 94551-0969
    U.S. Department of Energy, Sandia Site Office, Tonopah Test Range, 
P.O. Box 871, Tonopah, NV 89049
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29808
    U.S. Department of Energy, University of California, Livermore Site 
Office, 7000 East Avenue, P.O. Box 808, Livermore, CA 94550
    U.S. Department of Energy, University of California, Los Alamos 
National Laboratory, P.O. Box 1663, Los Alamos, NM 87545

[[Page 18094]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration, Department of Defense (DOD), and other Government 
agency employees, contractors, and consultants requiring access to 
classified weapons information and/or DOE nuclear weapons program 
facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number, date of birth, citizenship, employer, 
type of clearance, number and date of clearance, categories of 
information requested and authorized, locations to be visited and dates 
of visit, purpose of visit, point of contact, Government agency 
certifying need-to-know, and classified mail/shipping addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained by the Department to document all 
persons who have been authorized access to nuclear weapon information 
through a visit to one of the DOE Nuclear Weapons Complex facilities or 
to receive classified data via a classified mail/shipping channel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    3. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as microfiche, paper records, or electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by social security number and name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Deputy Administrator, NNSA, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by a Laboratory, Site or an Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individuals, DOE, DOD, and other Government agencies, and their 
contractors.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-46

SYSTEM NAME:
    Administrative Review Files.

SECURITY CLASSIFICATION:
    Unclassified and classified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301-1069

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals processed for or granted DOE access authorization who 
are

[[Page 18095]]

subsequently processed under 10, CFR Part 710 for denial or revocation 
of access authorization. These individuals may be applicants for 
employment; employees including assignees and detailees; agents, and 
consultants with the DOE including National Nuclear Security 
Administration (NNSA); DOE and NNSA contractors and subcontractors, and 
DOE access permittees. Other Federal agencies' applicants for 
employment, and their employees, assignees, detailees, agents, 
consultants, contractors, and subcontractors. Other individuals as 
determined by the Secretary of Energy.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Transcript of the hearing convened under 10 CFR Part 710 procedures 
(when an individual does not avail himself/herself of the right to a 
hearing under 10 CFR Part 710 procedures, his/her DOE Personnel 
Security File [see DOE-43, Personnel Security File] becomes the basis 
of the administrative record); exhibits submitted by the DOE and the 
respondent to the Hearing Officer for inclusion in the administrative 
record; the Hearing Officer's opinion; decisions rendered by the 
Manager, Chief, Health, Safety, and Security Officer, and/or the Appeal 
Panel; evidence submitted by the DOE or the respondent subsequent to 
the closing of the administrative record; correspondence to and from 
the individual (and his/her counsel or representative) related to the 
conduct of proceedings; intra-agency correspondence related to the 
conduct of proceedings; and information concerning reconsideration of 
the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 10 CFR Part 710, 
Subpart A; Executive Order 12968; DOE O 470.4, Safeguards and Security 
Program, of 8-26-05, and DOE M 470.4-5, Personnel Security, of 08-26-
05.

PURPOSE(S):
    The records are maintained and used by the Department to maintain 
an official administrative record of 10 CFR Part 710 proceedings that 
are conducted to determine an individual's DOE access authorization 
eligibility.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    1. A record from this system may be disclosed to competent medical 
authority who, under a formal agreement for payment of services with 
the local DOE personnel security element, conducts evaluations under 
Title 10, Code of Federal Regulations, Part 710, to determine whether 
an individual has an illness or mental condition of a nature that 
causes, or may cause, a significant defect in judgment or reliability, 
or is alcohol dependent or suffering from alcohol abuse.
    2. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of an access authorization, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system of records may be disclosed to a 
federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    8. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES OR STORING, RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, audio tape, video tape, 
microfiche and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and assigned DOE file number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security Operations, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of the 
system.

[[Page 18096]]

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by a Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individual's Personnel Security File, and DOE staff.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsections (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, Part 1008.
DOE-48

SYSTEM NAME:
    Security Education and/or Infraction Reports.

SECURITY CLASSIFICATION:
    Classified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373, 
Amarillo, TX 79120
    U.S. Department of Energy, Carlsbad Field Office, 4021 National 
Parks Highway, Carlsbad, NM 88220
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th 
Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Sandia Site Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Schenectady Naval Reactors, P.O. Box 
1069, Schenectady, NY 12301

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration employees and DOE contractor employees possessing DOE 
access authorizations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, records of security education briefings, and investigative 
and summary reports of security infraction incidents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to inform 
individuals of their responsibilities for protecting classified matter, 
and the procedures established by the Department to ensure authorized 
disclosure.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to

[[Page 18097]]

the requesting agency's decision on the matter. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those providing information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    8. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper files and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security Operations, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' above are the system managers for their respective portions 
of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Training officers, security personnel, individual's supervisor, and 
local, State, and Federal authorities.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-49

SYSTEM NAME:
    Security Communications File.

SECURITY CLASSIFICATION:
    Classified and Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who communicated verbal, electronic, written or 
telephonic expressions of interest about DOE including National Nuclear 
Security Administration (NNSA) personnel, facilities or activities in a 
manner that causes security concerns.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Threat communications received from individuals as well as 
individuals who have been identified from articles in the news media as 
being potential threats to DOE officials, DOE employees and DOE 
contractor employees. Also includes name, social security number, date 
of birth, other personal identifiers, profiles and informational 
reports on any of the individuals who may have made threats against DOE 
personnel or property.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq., and the 
implementing directive of E.O. 12958.

PURPOSE(S):
    The records are maintained and used by DOE to maintain a database 
and profiles of all individuals who have made threats of any kind, and 
through any medium, against DOE officials, DOE employees, DOE 
contractor employees, DOE facilities and/or DOE buildings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from the system may be disclosed as a routine use to a 
federal, state or local agency to obtain information relevant to a 
Departmental

[[Page 18098]]

decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    3. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    5. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfiche, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, date of 
birth, and other miscellaneous personal identifiers.

SAFEGUARDS:
    Paper records are maintained in locked General Services 
Administration approved security containers. Electronic records are 
controlled through established DOE computer center procedures 
(personnel screening and physical security), and they are password 
protected. Access is limited to those whose official duties require 
access to the records on a strict need-to-know basis and other law 
enforcement authorities, as applicable.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Director, Office of Security Operations, 
1000 Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by a Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, complainants, witnesses, agency files and 
records, official Federal, State, or local records, and publicly 
available material.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under subsections (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, Part 1008.
DOE-50

SYSTEM NAME:
    Human Reliability Program Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):

    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, Pittsburgh, PA 15122
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, NNSA Amarillo Site Office (Pantex), P.O. 
Box 30030, Amarillo, TX 79120
    U.S. Department of Energy, NNSA Kansas City Site Office, 2000 E. 
9th Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, NNSA Livermore Site Office, P.O. Box 
808, Livermore, CA 94551
    U.S. Department of Energy, NNSA Los Alamos Site Office, 528 35th 
Street, Los Alamos, NM 89193-8518

[[Page 18099]]

    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, NNSA Oakland Site Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, NNSA Office of Secure Transportation, 
NA-121, P.O. Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, NNSA Sandia Site Office, P.O. Box 5800, 
Albuquerque, NM 87115
    U.S. Department of Energy, NNSA Y-12 Site Office, P.O. Box 2050, 
Oak Ridge, TN 37831-8009
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87115-5400

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy, including National Nuclear Security 
Administration, and contractor employees performing work that affords 
both technical knowledge and access to assembled nuclear explosives or 
certain nuclear weapon components and assigned to, or applying for a 
position that: (1) Affords access to Category I Special Nuclear 
Material (SNM) or has responsibility for transportation or protection 
of Category I quantities of SNM; (2) involves nuclear explosive duties 
or has responsibility for working with, protecting, or transporting 
nuclear explosives, nuclear devices, or selected components; (3) 
affords access to information concerning vulnerabilities in protective 
systems when transporting nuclear explosives, nuclear devices, selected 
components, or Category I quantities of SNM; or (4) affords the 
potential to significantly impact national security or cause 
unacceptable damage and has been approved as an HRP position.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Results of medical examination; employment review; credit/consumer 
reports; data pertaining to access authorizations (clearances); 
training records pertaining to individual's duties involving assembled 
nuclear explosives or certain nuclear weapon components; employee name; 
department division; job title; L-code (mail code); telephone number; 
pager number; employee number; and social security number; 
Acknowledgement and Agreement to Participate in the Human Reliability 
Program (HRP) Form; Authorization and Consent to Release Human 
Reliability Program (HRP) Records in Connection with HRP Form; Refusal 
of Consent Form; Human Reliability Program (HRP) Alcohol Testing Form; 
Human Reliability Program (HRP) Certification Form; random alcohol 
testing results; drug test results and information related to substance 
abuse; results from the Office of Hearings and Appeals relating to a 
safety certification issue; psychological evaluations; and polygraph 
results.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    41 U.S.C. 2165; 42 U.S.C. 2201; 42 U.S.C. 5814-5815; 42 U.S.C. 7101 
et seq.; 50 U.S.C. 2401 et seq.; E.O. 10450, 3 CFR 1949-1953 as 
amended; E.O. 10865, 3 CFR 1959-1963, as amended; and 10 CFR 712, 
Personnel Assurance Program.

PURPOSE(S):
    The records are maintained and used by the Department to ensure 
that individuals assigned to nuclear explosive duties do not have 
emotional, mental, or physical incapacities that could result in a 
threat to nuclear explosive safety. This is done through a continuous 
evaluation process that identifies individuals whose judgment or 
reliability may be impaired by physical or mental/personality 
disorders, alcohol abuse, use of illegal drugs or the abuse of legal 
drugs or other substances, or any condition or circumstance that may be 
a security or safety concern.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who 
are acting in an official capacity, or in any individual capacity where 
the Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from this system of records may be disclosed to a 
federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicate a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    7. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has

[[Page 18100]]

determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security integrity if this system or 
other systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure is made to such agencies, entities, and persons 
who are reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper files and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number and 
employee number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Chief, Health, Safety and Security Officer, Office of 
Health, Safety and Security, U.S. Department of Energy, 1000 
Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The HRP certifying official, or his or her designee 
of the ``System Locations'' listed above are the system managers for 
their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at 10 CFR Part 1008, a request by an individual to determine if a 
system of records contains information about him/her should be directed 
to the U.S. Department of Energy, Headquarters, Privacy Act Officer, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by the Laboratory, 
Area Office or Site Offices, the request should be directed to the 
Privacy Act Officer that has jurisdiction over that site. The request 
should include the requester's complete name, time period for which 
records are sought, and the office locations(s) where the requester 
believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The individual, medical records, occupational training records, and 
HRP program and personnel security records. Information also may be 
obtained from the supervisor, site occupational medical director, and 
the management official when completing the Human Reliability Program 
Certification.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-51

SYSTEM NAME:
    Employee and Visitor Access Control Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM2373, 
Amarillo, TX 79177
    U.S. Department of Energy, Carlsbad Field Office, 4021 National 
Parks Highway, Carlsbad, NM 88220
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th 
Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Sandia Site Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors, P.O. Box 
1069, Schenectady, NY 12301-1069

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Energy (DOE) including National Nuclear Security 
Administration (NNSA) employees, DOE and NNSA contractor employees and 
other individuals seeking access to DOE facilities and classified 
records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of individuals visiting DOE facilities, employees' 
identification files, and photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to track and 
control individuals accessing Departmental facilities and classified 
information areas.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The

[[Page 18101]]

member of Congress must provide a copy of the constituent's request for 
assistance.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    4. Records from this system may be disclosed to Department of 
Defense contractors and National Aeronautics and Space Administration 
to authorize access to classified information and areas.
    5. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper files and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office Security Operations, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory or Area Office, the request should 
be directed to the Privacy Act Officer at the Operations Office that 
has jurisdiction over that site. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individual, Department of Defense, DOE offices and 
contractors, National Aeronautics and Space Administration, and other 
Government agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-52

SYSTEM NAME:
    Access Control Records of International Visits, Assignments, and 
Employment at DOE Facilities and Contractor Sites.

SECURITY CLASSIFICATION:
    Classified and Unclassified.

SYSTEM LOCATION(S):
    The centralized data system is located at Los Alamos National 
Laboratories.
    U.S. Department of Energy, Headquarters, Office of Security and 
Emergency Operations, Office of Foreign Visits and Assignments, 1000 
Independence Avenue, Washington DC 20585
    U.S. Department of Energy, Albany Research Center 1450 Queen 
Avenue, SW, Albany, OR 97321
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Site Office, Highway 60 FM 
2373, Amarillo, TX 79120
    U.S. Department of Energy, Bonneville Power Administration, 905 NE 
11th Avenue, Portland, OR 97232
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Dayton Area Office, Dayton, OH 45343
    U.S. Department of Energy, Environmental Measurements Laboratory, 
201 Varick Street, 5th Floor, New York, NY, 10014-4811
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, Grand Junction Office 2597 V 3/4th Road, 
Grand Junction, CO 81503
    U.S. Department of Energy, General Atomics, P.O. Box 85608, San 
Diego, CA 92186
    U.S. Department of Energy, Hanford Environmental Health Foundation, 
3080 George Washington Way, Richland, WA 99352
    U.S. Department of Energy, Idaho National Engineering Laboratory, 
850 Energy Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Site Office, 2000 E. 95th 
Street, Kansas City, MO 64141-3202
    U.S. Department of Energy, Sandia Site Office, Pennsylvania & H 
Street, Albuquerque, NM
    U.S. Department of Energy, Lawrence Berkeley Laboratory, 1 
Cyclotron Road Berkeley, CA 94720
    U.S. Department of Energy, Livermore Site Office, 700 East Avenue, 
P.O. Box 808, L-1, Livermore, CA 94551
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Los Alamos National Laboratory, 
University of California, SM 30 Bikini Road, Los Alamos, NM 
87545

[[Page 18102]]

    U.S. Department of Energy, Miamisburg Area Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office,1617 Cole Blvd., Golden, CO 80401
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge National Laboratory, Bethel 
Valley Road, Oak Ridge, TN, 37831
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center, (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, 
OH 45202
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Boulevard P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. 550, Richland, WA 99352
    U.S. Department of Energy, Sandia Site Office, Eubank Street SE., 
Albuquerque, NM 87185-5800
    U.S. Department of Energy, Sandia Site Office, Livermore, 7011 East 
Avenue, Livermore, CA 94551-0969
    U.S. Department of Energy, Savannah River Ecology Laboratory, 
Drawer E, Aiken, SC 29802
    U.S. Department of Energy, Savannah River Technology Center, Drawer 
E, Aiken, SC 29802
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Scientific and Technical Information, 
175 Oak Ridge Turnpike, Oak Ridge, TN 37830
    U.S. Department of Energy, Stanford Linear Accelerator Center, 2575 
Sand Hill Road, Menlo Park, CA 94205
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East New Orleans, LA 70123
    U.S. Department of Energy, Thomas Jefferson National Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, University of Rochester, 250 East River 
Road, Rochester, NY 14623
    U.S. Department of Energy, Waste Isolation Pilot Plant, 370 Wipp 
Road, Carlsbad, NM
    U.S. Department of Energy, West Valley Project Office, P.O. Box 
191, West Valley, NY 14171
    U.S. Department of Energy, Western Area Power Administration 12155 
W. Alamino Parkway, Lakewood, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All non-U.S. citizens seeking access to DOE facilities, 
laboratories, contractor sites, or Department of Energy (DOE) including 
National Nuclear Security Administration (NNSA) sponsored events for 
unclassified purposes to include employees of DOE or DOE contractors; 
prospective DOE or DOE contractor employees; employees of other U.S. 
Government agencies or their contractors of universities, of companies 
(professional or service staff), or of other institutions; foreign 
students at US. institutions; officials or other persons employed by 
foreign governments or other foreign institutions who may or may not be 
involved in cooperation under international agreements; permanent 
resident aliens; representatives or agents of foreign national 
governments seeking access to DOE facilities, laboratories, or 
contractor sites or DOE-sponsored events for purposes of high-level 
protocol; national security; International Atomic Energy Agency, or 
international relations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal data: Full name (including Also Known As (A.K.A.'s), 
visitor request number, gender, place of birth, city and country, date 
of birth, country(ies) of citizenship, date of last visit to country of 
citizenship, passport number and passport, expiration date, immigration 
status, type of visa and expiration date, country of current residence 
and how long at current residence, language interpretation needs, work 
phone, e-mail and fax, name of current employer, place of work, street, 
city, state, zip code, country; position title or description of 
requesters duties. Visit/Assignment Request Information: date of 
request, purpose of request (including subjects to be discussed or 
researched and specific activities involved); requesters current 
whereabouts, (i.e., is proposed visitor currently in the US), specific 
visa status and purpose, (i.e., exchange visitor (J-1) Visa), time 
duration of proposed visit, assignment or activity (desired start and 
end dates ), identification of specific international agreement(s) or 
delegations related to the proposed request, name, organization, 
telephone number of DOE contact, name of financial sponsor, cost if 
sponsor is other than DOE. Visit/Assignment Facility Information: Name, 
location and room number of facility or organization to be accessed 
during visit/assignment, name of the host responsible for the visit/
assignment, host's telephone number, building and room numbers, number 
of days on site, visit assignment relationship to program, subject 
codes, subjects to be discussed or statement of research, determination 
of computer access, and sensitive subject designation. Visit/Assignment 
Program Information and Remark: Designation of high level protocol 
visit, cost to DOE, visit or assignment purpose code, purpose and 
justification of visit assignment including benefits to DOE program(s) 
and certification of DOE mission advancement, technology transfer 
determination, name of requesting official or contractor, title and 
organization of requesting officer, signature of requesting official or 
contractor, date signed, name of site manager and local headquarters 
approving official, title and organization of local headquarters 
approving official, signature(s) of site field, headquarters approving 
official, date signed and remarks, the kind of business or organization 
of assignee's employer (e.g. government, company, Laboratory, 
university), education background of requestor including college or 
university training with degrees and dates conferred; field of 
research, and family members who will accompany or join the applicant 
later). Management Reviews and Approvals: level, type or topic of 
review, name of reviewer and or approval authority(ies), the date of 
the review approval, and remarks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    Records are maintained and used by the Department to document, 
track, manage, analyze, and or report on foreign visit and assignment 
access to DOE facilities including Headquarters, Field Offices, 
National Laboratories, and Contractor Sites.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A records from this system may be disclosed as a routine use to 
Department of Defense contractors responsible for security controlling 
access to sensitive information and sensitive equipment, and sensitive 
property areas.
    2. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, 
collaborating researchers, or their employees, in performance of

[[Page 18103]]

national security, international visit and assignment, or foreign 
access related responsibilities.
    3. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system of records may be disclosed as a 
routine use to members of the DOE Advisory committees and interagency 
boards charged with responsibilities pertaining to international visits 
and assignments and/or national security.
    10. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfiche, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and other personal identifiers.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters, Director, Office of Security Operations, U.S. 
Department of Energy, 1000 Independence Avenue, Washington DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Foreign national individuals requesting access to DOE facilities 
including contractor sites, reports from federal investigation 
agencies, DOE Office of Counterintelligence, Department of State, 
Department of Defense, and Immigration and Naturalization Service.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None
DOE-53

SYSTEM NAME:
    Access Authorization for ADP Equipment.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, Energy Information 
Administration, 1000 Independence Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Users of the Energy Information Administration computer system,

[[Page 18104]]

including DOE and National Nuclear Security Administration employees 
and contractor employees and other authorized users of the system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, employer, citizenship, user identification number, office 
address and telephone number, organizational code, computer usage 
figures, data accessed, and other management-related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; OMB Circular A-71; 
Department of Commerce Federal Information Processing Standards 
Publications (FIPS PUBS) on computer security; GSA Procurement 
Regulations Amendment 155, adding Section 1-1.327.

PURPOSE(S):
    The records are maintained and used by the EIA to identify EIA 
computer users and control access to EIA computer and information 
resources. The information is frequently reviewed and updated to ensure 
records are current and accurate.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise, there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as electronic media.

RETRIEVABILITY:
    Records may be retrieved by name and user identification number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Energy Information Administration, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individual, with some information assigned by the ITG 
Staff.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-54

SYSTEM NAME:
    Investigation Files of the Inspector General.

SECURITY CLASSIFICATION:
    Unclassified and classified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects of an investigation, witnesses in an investigation, 
sources of investigative information, investigative personnel, and DOE 
employees including National Nuclear Security Administration employees 
and other individuals involved in an Office of Inspector General 
investigation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Criminal, civil, and administrative investigative records and 
files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Inspector 
General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    The records are maintained and used by the Department in 
furtherance of the responsibilities of the Inspector General. These 
responsibilities include conducting and supervising investigations 
relating to Departmental programs and operations; promoting economy, 
efficiency, and effectiveness in the administration of such programs 
and operations, and preventing and detecting fraud and abuse in such 
programs and operations. The records are used in investigations of 
individuals and entities suspected of having committed illegal or 
unethical acts. The records also are used in any resulting criminal 
prosecutions, civil proceedings, or administrative actions.

[[Page 18105]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OR USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system of records may be disclosed as a 
routine use to authorized officials within Offices of Inspectors 
General listed in the Inspector General Act of 1978, the Department of 
Justice, the Federal Bureau of Investigation, or the U.S. Marshals 
Service, as necessary, for investigative qualitative assessment 
reviews.
    10. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of subject(s), case number, title 
of investigative report, name of complainant, name of subject(s), and 
names of witnesses.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Classified information is maintained in locked 
General Services Administration approved class 6 security containers. 
Access is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Investigations, U.S. Department of 
Energy, Headquarters, 1000 Independence Avenue, SW., Washington, DC 
20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, request 
should be directed to the

[[Page 18106]]

Privacy Act Officer that has jurisdiction over that site. The request 
should include the requester's complete name, time period for which 
records are sought, and the office locations(s) where the requester 
believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals; individuals and organizations that have 
pertinent knowledge about the subject; those authorized by the 
individual to furnish information; confidential informants; the 
Department of Justice; Federal Bureau of Investigation (FBI); and other 
Federal, State, and local agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under (j) (2) of the Privacy Act to the 
extent that the information within the system meets the criteria of 
those subsections of the Act. Such information has been exempted from 
the provisions of subsections: (c)(3) and (4), (d)(1), (2), (3), and 
(4), (e)(1), (2), and (3), (e)(4)(G) and (H), (e)(5) and (8), (f), (g) 
of the Act; see the Department's Privacy Act regulation at Title 10, 
Code of Federal Regulations, Part 1008.
    This system is exempt under (k)(1), (k)(2), and (k)(5) of the 
Privacy Act, to the extent that information within the System meets the 
criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3), (d), and (e)(1), 
(e)(4) (G), (H) and (f) of the Act; See the Department's Privacy Act 
regulation at Title 10, Code of Federal Regulations, Part 1008.
DOE-55

SYSTEM NAME:
    Freedom of Information and Privacy Act (FOIA/PA) Requests for 
Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208; U.S. Department of Energy, Chicago 
Office, 9800 South Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507-0940
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals requesting copies of records from Department of Energy 
(DOE) including the National Nuclear Security Administration (NNSA) 
under the provisions of the FOIA and the Privacy Act (PA) of 1974.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, and telephone number; description or identification 
of records requested, furnished and/or denied; FOIA and PA division 
employee assigned responsibility for processing request; dates of 
request and actions; interim and final actions taken on request; 
persons or offices assigned actions on requests; copy of records 
requested, furnished and/or denied; fee data, including payment 
delinquencies; final determinations of appeals; name/title of officials 
responsible for denial of records; and case notes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Freedom of 
Information Act 5 U.S.C. 552, and the Privacy Act of 1974, 5 U.S.C. 
552a.

PURPOSE(S):
    The records are used and maintained by the Department to record, 
control, and determine the status of FOIA and PA requests; produce 
statistical reports; and as a data source for management information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    1. A record from this system of records may be disclosed to another 
federal agency when consultation or referral is required to process 
requests.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a

[[Page 18107]]

copy of the constituent's request for assistance.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper, microfiche, video, audio, and 
electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of requester and assigned request 
control number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Freedom of Information and Privacy Act Officers, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Freedom of Information and Privacy Act Officers 
of the ``Systems Locations'' listed above are the system managers for 
their respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification procedures above.

RECORD SOURCE CATEGORIES:
    Individuals requesting copies of records and individuals 
responsible for processing and/or making determination on requests.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-56

SYSTEM NAME:
    Congressional Constituent Inquiries.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585; U.S. Department of Energy
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM, P.O. 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive., Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122.
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have requested assistance from their Congressional 
Representative, and the member of Congress who corresponded with the 
Department of Energy including the National Nuclear Security 
Administration on behalf of the constituent.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and address of constituent and date of letter by a member of 
Congress on behalf of the constituent; materials forwarded by a member 
of Congress; and DOE response.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to record

[[Page 18108]]

Congressional inquiries on behalf of constituents, to ensure proper 
document control of the response, and to record the Department's 
responses to such inquiries.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
another federal agency when consultation or referral is required to 
process requests.
    2. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    3. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    7. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic records.

RETRIEVABILITY:
    Records may be retrieved by name of constituent and name of member 
of Congress.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: The Executive Secretariat, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585
    Field Offices: The Managers or Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of the system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individual, member of Congress, and the author of the DOE 
response.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-57

SYSTEM NAME:
    Congressional Profiles.

SECURITY CLASSIFICATION:
    Unclassified.

[[Page 18109]]

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, San Point 
Way, NE., Seattle, WA 98115
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bartlesville Energy Technology Center, 
P. O. Box 1398, Bartlesville, OK 74003
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Los Alamos Site Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations, Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors, Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current members of Congress.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, picture from Congressional Yellow Book, personal background 
obtained from published sources, demographic information by state or 
district, committee assignments, and information about energy interests 
obtained from published sources, information from member's office, 
abstracts from Congressional Record, committee hearings and other 
public sources.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Executive Order 12009.

PURPOSE(S):
    The information is maintained and used by the Department to 
maintain biographical data on all members of Congress, including a list 
of their sensitive energy issues or energy related legislation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    2. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Secretary for Congressional and Intergovernmental 
Affairs, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

[[Page 18110]]

RECORD SOURCE CATEGORIES:
    Published sources, committee hearings, and the members' offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-58

SYSTEM NAME:
    General Correspondence Files of the Office of the Secretary, Deputy 
Secretary and Under Secretary of Energy.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of Congress, representatives of organizations, and other 
federal and state agencies and the general public.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address of correspondent, and copies of the agency response. 
This is the portion of the Department of Energy (DOE) including 
National Nuclear Security Administration (NNSA) correspondence files 
that relates to correspondence with individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to document 
and manage information from or to correspondents outside of DOE and to 
ensure proper document control of the DOE response.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: The Executive Secretariat, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of the system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name,

[[Page 18111]]

time period for which records are sought, and the office locations(s) 
where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals and drafter of DOE response.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-59

SYSTEM NAME:
    Mailing Lists for Requesters of Energy-Related Information.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons requesting energy-related information including DOE and 
National Nuclear Security Administration employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and address of the subject individual; some mailing lists may 
also indicate specific interests of or publications requested by the 
individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Executive Order 12009.

PURPOSE(S):
    The system is maintained and used by the Department to distribute 
DOE related material to DOE employees, DOE contractors, and others 
requesting information from DOE.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfiche and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by record identification and code number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: U.S. Department of Energy, Director, Print Media and 
Mail Services Group, 1000 Independence Avenue, SW., Washington DC 
20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, generally as the result of a request for 
information by that individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-60

SYSTEM NAME:
    General Correspondence Files.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585

[[Page 18112]]

    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Office of Naval Reactors, Crystal City, 
VA 22202
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, 12155 
West Alameda Street, Lakewood, CO 80228-2802

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals communicating with the DOE.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address of correspondent, and copies of the agency response.

AUTHORITHY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

[[Page 18113]]

SYSTEM MANAGER(S) AND ADDRESS
    Headquarters: The Office Directors for their respective offices.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of the system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals and drafter of DOE response.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-61

SYSTEM NAME:
    Census of High Energy Physicists.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, 19901 Germantown Road, Germantown, MD 
20874-1290.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Scientists and graduate students in the field of high energy 
physics including DOE and National Nuclear Security Administration 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, date of birth, education, employment history, research 
activities, and technical specialties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is maintained and used by the Department to provide 
a database for statistical and demographic studies of the high energy 
physics research community.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
physicists, research organizations, and various Government 
organizations engaged in supporting physics research to obtain 
information for statistical and demographic purposes, on individuals 
and institutions engaged in high energy physics research.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    3. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    4. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of individual.

SAFEGUARDS:
    Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Director for High Energy and Nuclear Physics, Office of 
Science, U.S. Department of Energy, 19901 Germantown Road, Germantown, 
MD 20874-1290.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 18114]]

DOE-62

SYSTEM NAME:
    Historical Files--Published Information Concerning Selected Persons 
in the Energy Field.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Selected senior staff officials of the Manhattan Project, Atomic 
Energy Commission, Nuclear Regulatory Commission, Energy Research and 
Development Administration, DOE including the National Nuclear Security 
Administration and other selected individuals prominent in the energy 
field.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of selected person, newspaper and magazine articles, press 
releases, announcements, and speeches.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is maintained and used by the Department to record, 
historical records of the DOE and predecessor agencies, including the 
Atomic Energy Commission, Federal Energy Administration, and the Energy 
Research and Development Administration. Records are used to prepare 
histories in responding to informational inquiries from DOE officials 
and members of the public.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
members of the public and the media when responding to requests for 
information.
    2. A record from the system may be disclosed as a routine use to 
another federal agency when consultation or referral is required to 
process requests.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    4. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    5. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Historian, History and Heritage Resources, Office of the 
Executive Secretariat, U.S. Department of Energy, 1000 Independence 
Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    DOE press releases, DOE News Clips (a daily compilation of energy 
related newspaper and magazine articles), and other published sources.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-63

SYSTEM NAME:
    Personal Identity Verification (PIV) Files.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATIONS/OFFICES:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Ames Site Office, 9800 S. Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Ames Laboratory, 311 TASF, Ames, IA 
50011-3020
    U.S. Department of Energy, Argonne Site Office, 9800 S. Cass 
Avenue, Argonne, IL 60439
    U.S. Department of Energy, Argonne National Laboratory, 9700 S. 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Berkeley Site Office, 1 Cyclotron Road, 
Berkeley, CA 94720
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208-3621
    U.S. Department of Energy, Brookhaven Site Office, 53 Bell Avenue, 
Building 464, Upton, NY 11973
    U.S. Department of Energy, Brookhaven National Laboratory, P.O. Box 
5000, Upton, NY 1973-5000
    U.S. Department of Energy, Carlsbad Field Office, WIPP Information 
Center,

[[Page 18115]]

4021 National Parks Highway Carlsbad, NM 88221
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center, 250 E. 5th Street, Suite 500, Cincinnati, OH 45202
    U.S. Department of Energy, Fermi National Accelerator Laboratory, 
P.O. Box 500, Batavia, IL 60510-0500
    U.S. Department of Energy, Fermi Site Office, P.O. Box 2000, 
Batavia, IL 60510-0500
    U.S. Department of Energy, General Atomics, 3550 General Atomics 
Court, San Diego, CA 92121
    U.S. Department of Energy, Golden Field Office, Mail Stop 1501, 
1617 Cole Boulevard, Golden, CO 80401
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road, 
Grand Junction, CO 81503
    U.S. Department of Energy, Idaho National Laboratory, P.O. Box 
1625, Idaho Falls, ID 83415
    U.S. Department of Energy, Lawrence Berkeley National Laboratory, 1 
Cyclotron Road, Berkeley, CA 94720
    U.S. Department of Energy, National Energy Technology Laboratory--
ARC, 1450 Queen Avenue SW, Albany, OR 97321
    U.S. Department of Energy, National Energy Technology Laboratory-
Fairbanks, 2175 University Avenue South, Suite 201, Fairbanks, AK 99709
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), 3610 Collins Ferry Road, P.O. Box 880, Morgantown, WV 
26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), 626 Cochrans Mill Road, P.O. Box 10940, Pittsburgh, PA 
15236-0940
    U.S. Department of Energy, National Energy Technology Laboratory 
(Tulsa), One West Third Street, Suite 1400 Tulsa, OK 74103-3519
    U.S. Department of Energy, NNSA Service Center, P.O. Box 5400, 
Albuquerque, NM 87185-5400
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Boulevard, Golden CO 80401
    U.S. Department of Energy, Oak Ridge Institute of Science and 
Education, 130 Badger Avenue, Oak Ridge, TN 37831
    U.S. Department of Energy, Oak Ridge National Laboratory, P.O. Box 
2008, Oak Ridge, TN 37831
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
P.O. Box 999, K1-46, Richland, WA 99352
    U.S. Department of Energy, Pacific Northwest Site Office, P.O. Box 
350, MS K 8-50, Richland, WA 99354
    U.S. Department of Energy, Portsmouth/Paducah Project Office, 1017 
Majestic Drive, Suite 200 Lexington KT 40513
    U.S. Department of Energy, Princeton Plasma Physics Laboratory, 
P.O. Box 451, Princeton, NJ 08543
    U.S. Department of Energy, Princeton Site Office, P.O. Box 102, 
Princeton, NJ 08042
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29802
    U.S. Department of Energy, Savannah River Site Office, P.O. Box A, 
Aiken, SC 29801
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Stanford Linear Accelerator Center, 2575 
Sand Hill Road, MS 75, Menlo Park, CA 94025
    U.S. Department of Energy, Stanford Site Office, 2575 Sand Hill 
Road, MS 8-A Menlo Park, CA 94025
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Management Office, 900 Commerce Road East New Orleans, LA 70123-3401
    U.S. Department of Energy, Thomas Jefferson National Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, Thomas Jefferson Site Office, 12000 
Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 281213, Lakewood, CO 80228-8213

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have applied for a Department of Energy (DOE) PIV 
credential under the PIV process.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records maintained in this system of records include all 
documents submitted during application for the PIV credential or copies 
of those documents, and any resulting investigative, adjudicative, 
appeal, or reciprocity documentation. The PIV information contained in 
the records includes the applicant's name, social security number, date 
of birth, place of birth, signature, status as Federal or contractor 
employee or prospective employee, and sponsor's or employer's name, 
address, and telephone number. The records are the PIV credential 
request submitted by the applicant's sponsor and may include depending 
on the applicant's history and actions any of the following: copies of 
identity source documents; data from source documents used to 
positively identify the applicant; copies of applicant's photograph; 
copies of the applicant's background investigation forms [e.g., 
Standard Form 85 (SF 85), Questionnaire for Non-Sensitive Positions; SF 
85P, Questionnaire for Public Trust Positions; SF 86, Questionnaire for 
National Security Positions; SF 87, Fingerprint Chart; FD-258, 
Fingerprint Card; Optional Form 306 (OF 306), Declaration for Federal 
Employment; SF 171, Application for Federal Employment; OF 612, 
Optional Application for Federal Employment; a resum[eacute] or similar 
document]; adjudication documents; verification of previous 
adjudication decision by DOE or another Federal agency; disposition of 
applicant's PIV processing; correspondence and related documents to and 
from other Federal agencies for reciprocity purposes; and appeal 
documents. The above information will be used to positively identify 
individuals and determine the eligibility of those individuals for 
access to DOE facilities in accordance with HSPD-12.

    Note: Executive Order 10450 Section 9(c) stipulates that reports 
and other investigative material and information that originated 
from the background investigation (BI) will remain the property of 
the investigative agency that conducted the investigation. DOE 
Privacy Act Officers will forward requests for BI results to the 
agency that conducted the investigation. The requester will be 
notified of the referral.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq., 5 U.S.C. 552a (the 
Privacy Act of 1974), Homeland Security Presidential Directive 12, 
``Policy for a Common Identification Standard for Federal Employees 
Contractors,'' August 27, 2004, and Title 5, Code of Federal 
Regulation, Parts 5 and 736.

PURPOSES:
    The records are maintained and used by DOE to determine the 
eligibility of individuals for a PIV credential that provides access to 
DOE owned or leased facilities in accordance with HSPD-12.

[[Page 18116]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing DOE 
in the investigation, settlement or litigation, and to individuals 
assisting in such representation; (2) others involved in the 
investigation, settlement, and litigation, and their representatives 
and individuals assisting those representatives; (3) witness, potential 
witness, or their representatives and assistants, and any other person 
who possesses information pertaining to the matter, when it is 
necessary to obtain information or testimony relevant to the matter.
    2. A record from this system may be disclosed as a routine use to 
the Department of Justice when: (a) DOE or any component thereof; or 
(b) any employee of DOE in his or her official capacity; or (c) any 
employee of DOE in his or her individual capacity where DOE or the 
Department of Justice has agreed to represent the employee; or (d) the 
Federal Government, is a party to litigation or has an interest in such 
litigation, and after careful review, DOE determines that the records 
are both relevant and necessary to the litigation and the use of such 
records by the Department of Justice is therefore deemed by DOE to be 
for a purpose compatible with the purpose for which DOE collected the 
records.
    3. A record from this system may be disclosed as a routine use to a 
court or adjudicative body in a proceeding when: (a) DOE or any 
component thereof; (b) any employee of DOE in his or her official 
capacity; (c) any employee of DOE in his or her individual capacity 
where DOE or the Department of Justice has agreed to represent the 
employee; or (d) the Federal Government is a party to litigation or has 
an interest in such litigation and, after careful review, DOE 
determines that the records are both relevant and necessary to the 
litigation and the use of such records is therefore deemed by DOE to be 
for a purpose that is compatible with the purpose for which DOE 
collected the records.
    4. A record from this system may be disclosed as a routine use to a 
federal, state, local, foreign, tribal, or other public authority that 
the system of records contains information relevant to the retention of 
an employee, the retention of a security clearance, the letting of a 
contract, or the issuance or retention of a license, grant, or other 
benefit. No disclosure will be made unless the information has been 
determined to be sufficiently reliable to support a referral to another 
office within DOE or to another Federal agency for criminal, civil, 
administrative personnel or regulatory action.
    5. Except for self-admissions of illegal use of drugs or drug 
activity on questionnaire Forms SF 85, SF 85P, and SF 86, when a record 
on its face, or in conjunction with other records, indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, a routine use disclosure may be made to the 
appropriate public authority, whether Federal, foreign, State, local, 
or tribal, or otherwise, responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto, if 
the information disclosed is relevant to any enforcement, regulatory, 
investigative or prosecutorial responsibility of the receiving entity.
    6. A record from this system may be disclosed as a routine use to a 
member of Congress or to a Congressional staff member in response to an 
inquiry of the Congressional office made at the written request of the 
constituent about whom the record is maintained. The member of Congress 
must provide a copy of the constituent's request for assistance.
    7. A record from this system may be disclosed as a routine use to 
DOE contractors in the performance of their contracts, and their 
officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    8. A record from this system may be disclosed as a routine use to 
the National Archives and Records Administration for records management 
inspections under 44 U.S.C. 2904 and 2906.
    9. A record from this system may be disclosed as a routine use to 
any source or potential source from which the information is requested 
in the course of an investigation concerning the retention of an 
employee or other personnel action (other than hiring), or the 
retention of a security clearance, contract, grant, license, or other 
benefit, to the extent necessary to identify the individual, inform the 
source of the nature and purpose of the investigation, and to identify 
the type of information requested.
    10. A record from this system may be disclosed as a routine use to 
a Federal, State, or local agency, or other appropriate entities or 
individuals, or through established liaison channels to selected 
foreign governments, in order to enable an intelligence agency to carry 
out its responsibilities under the National Security Act of 1947, as 
amended, the CIA Act of 1949, as amended, Executive Order 12333 or any 
successor order, applicable national security directives, or classified 
implementing procedures approved by the Attorney General and 
promulgated pursuant to such statutes, orders, or directives.
    11. A record from this system may be disclosed as a routine use to 
notify another Federal agency, or verify whether, a PIV credential is 
no longer valid.
    12. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper files and/or electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number, or unique 
PIV file number.

SAFEGUARDS:
    Paper records, when not in use, are maintained in a combination-
locked cabinet or safe, or in an equally secure area. Electronic 
records are controlled through established DOE cyber security 
directives or procedures, and they are password protected. Both paper 
and electronic records are protected by

[[Page 18117]]

screening the personnel who have regular access to them and by 
physically protecting the locations where they are kept. Access to 
paper or electronic records is limited to those whose official duties 
require access to the records and who have a need-to-know. Data from 
the system of records that is personally identifiable information which 
may be electronically transmitted is protected by encryption.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are in the National 
Archives and Records Administration (NARA) General Records Schedule and 
in supplemental DOE record schedules that have been approved by NARA.

SYSTEM MANAGERS AND ADDRESSES:
    Headquarters: Director, Office of Health, Safety and Security, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Managers of the System Locations listed with 
their addresses above are the system managers for their respective 
portions of the system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act 
at Title 10, Code of Federal Regulations (CFR), Part 1008, a request by 
an individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or to the Privacy Act Officer at the 
appropriate location identified under System Locations above. For 
records maintained in the field including, but not limited to, 
Laboratories, Area Offices, or Site Offices, the request should be 
directed to the Privacy Act Officer that has jurisdiction over that 
office or facility. The request should include the requester's complete 
name, time period for which records are sought, and the office 
location(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation at 10 CFR 1008, proper identification is 
required before a request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Documents completed or furnished by the applicant; Department of 
Energy; Office of Personnel Management; Federal Bureau of 
Investigation; other Federal agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-66

SYSTEM NAME:
    Power Sales to Individuals.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Western Area Power Administration, 1800 
South Rio Grand, Montrose, CO 81401
    U.S. Department of Energy, Colorado River Storage Region, 257 
E200S, Suite 475, Salt Lake City, UT 84111
    U.S. Department of Energy, Desert Southwest Region, 615 S. 43rd 
Avenue, Phoenix, AZ 85009
    U.S. Department of Energy, Rocky Mountain Region, 5555 E. 
Crossroads Boulevard, Loveland, CO 80538-8986
    U.S. Department of Energy, Sierra Nevada Region, 114 Parkshore 
Drive, Folsom, CA 95630-4710
    U.S. Department of Energy, Upper Great Plains Region, 2900 4th 
Avenue North, Billings, MT 59101-1266

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals purchasing power from the Western Area Power 
Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Executed contracts, agreements, amendments, extensions, and related 
correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to bill 
individuals for sale of purchase power.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.

[[Page 18118]]

    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    8. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Western Area Power Administration, U.S. Department 
of Energy, P.O. Box 3402, Golden, CO 80401.
    Regional Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
locations.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-71

SYSTEM NAME:
    The Radiation Accident Registry.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Those persons accidentally exposed to acute dose of ionizing 
radiation as defined by exposure dose criteria agreed to by the 
Department of Energy (DOE) including the National Nuclear Security 
Administration (NNSA) and the Nuclear Regulatory Commission (NRC) by an 
interagency agreement. The dose criteria established by this agreement 
include one or more of the following: Greater than or equal to 25 REM 
(Roentgen Equivalent in Man) to the whole body, active blood forming 
organs or gonads; greater than or equal to 600 REM to skin of the whole 
body or extremities; greater than or equal to 75 REM to other tissues 
or organs from an external source; and greater than or equal to \1/2\ 
NCRP maximum permissible organ burden internally; all those medical 
administrations of radioisotopes that result in a dose or organ burden 
equal to or greater than those given above.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Official accident reports including reports of those accidents that 
have occurred within the jurisdiction of the NRC and have been 
transferred to the DOE for the Accident Registry according to the DOE/
NRC agreement; names, addresses, social security numbers, date of 
birth, and sex; medical records compiled at the time of the accident 
(such records include physician and hospital records, diagnostic and 
laboratory test reports, radiographs, EKGs, and radiation exposure 
report); medical records of illnesses, examinations, including routine 
follow-up examinations, and investigations that have occurred since the 
radiation exposure; photographs or facsimiles of radiation-induced 
injuries; search and contact information for registrants not identified 
and/or located; consent to release information forms completed by 
registrants; death certificates; anecdotal information; and 
correspondence relating to the accident and/or the individuals 
involved.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; DOE Order 5500.2B, 
Emergency Categories, Classes, and Notification and Reporting 
Requirements, April 30, 1991; 42 U.S.C. 7274i. Program to monitor 
Department of Energy workers exposed to hazardous and radioactive 
substances.

[[Page 18119]]

PURPOSE(S):
    The information is maintained and used by the Department to provide 
a current record of radiation accidents; to identify specific 
populations for use in epidemiological and clinical studies; and to 
conduct medical surveillance during the lifetime of the registrants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    2. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to a 
Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    3. A record from this system of records may be disclosed as a 
routine use to DOE contractors, grantees, participants in cooperative 
agreements, and collaborating researchers, or the employees of these 
parties, in performance of health studies or related health or 
environmental duties pursuant to their contracts, grants, and 
cooperating or collaborating research agreements; federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject' s vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillances. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE advisory committees, the Department of 
Health and Human Services Advisory Committee on Projects Related to 
Department of Energy Facilities and to designated employees of federal, 
state, or local government or government-sponsored entities authorized 
to provide advice to the Department concerning health, safety, or 
environmental issues. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witnesses, potential witnesses, or their representatives and 
assistants, and any other person who possesses information pertaining 
to the matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or federal agency when records alone or 
in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or particular program 
pursuant thereto.
    8. A record from this system of records may be disclosed to foreign 
governments or international organizations, in accordance with 
treaties, international conventions, or executive agreements.
    9. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    10. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to

[[Page 18120]]

those whose official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, U.S. Department of Energy, Oak Ridge Office, P.O. Box 
2001, Oak Ridge, TN 37831.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-72

SYSTEM NAME:
    The DOE Radiation Study Registry.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former employees, Department of Energy (DOE) contractor 
employees, including employees of the National Nuclear Security 
Administration (NNSA) predecessor agencies and organizations, including 
the Manhattan District, U.S. Atomic Energy Commission, and Energy 
Research and Development Administration; and present and former 
civilian employees in the DOE Naval Reactor Program who received a 
whole body exposure of ionizing radiation equal to or in excess of 5 
REM in any 1 year.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Rosters of names of individuals meeting the above criteria for 
inclusion in the Registry submitted through the DOE field operation 
officers from DOE owned and operated facilities and sites. In addition 
to names of such individuals, these rosters include social security 
number or other identifying information, sex, race, date of birth, date 
and/or place of death, first date of hire, last date of termination, 
continuity of hire, year in which they received first dose greater than 
or equal to 5 REM, actual radiation doses in excess of 5 REM, and total 
career radiation exposure dose.
    Original or copied lifetime medical records from plant and private 
physicians and hospitals including routine physical examinations, 
reports of diagnostic and laboratory tests, radiographs, EKGs, etc., or 
abstracted portions of such records as are required for the purposes of 
this study.
    Contact information for registrants who are no longer employed at 
qualified sites or who are deceased.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; DOE Order 5500.2B, 
Emergency Categories, Classes, and Notification and Reporting 
Requirements, April 30, 1991; 42 U.S.C. 7274i.

PURPOSE(S):
    The information is maintained and used by the Department to 
identify specific populations for use in epidemiological and clinical 
studies; and to conduct medical surveillance during the lifetime of the 
registrants.

ROUTINE USES OF THE RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 
CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to a 
Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE advisory committees, the Department of 
Health and Human Services Advisory Committee on Projects Related to 
Department of Energy Facilities and to designated employees of Federal, 
State, or local government or government-sponsored entities authorized 
to provide advice to the Department concerning health, safety, or 
environmental issues. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential

[[Page 18121]]

witness, or their representatives and assistants, and any other person 
who possesses information pertaining to the matter, when it is 
necessary to obtain information or testimony relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from this system of records may be disclosed as a 
routine use to the United States Enrichment Corporation and its 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act at the following sites: (1) Portsmouth 
Gaseous Diffusion Plant at Piketon, Ohio, and (2) Paducah Site Office 
at Paducah, Kentucky.
    8. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    10. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF THE RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, U.S. Department of Energy, Oak Ridge Office, P.O. Box 
2001, Oak Ridge, TN 37831.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-73

SYSTEM NAME:
    The US-DTPA Registry.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Oak Ridge Office, P. O. Box 2001, Oak 
Ridge, TN 37831

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are or suspected of internal contamination with 
transuranic elements and have received diethylene triamine pentaacetic 
acid (DTPA) in the calcium or zinc form during the course of chelation 
therapy. Administration of the agent DTPA is limited to physicians

[[Page 18122]]

who are co-investigators with the DOE contractor staff on the 
Investigative New Drug License of the Food and Drug Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records compiled by the physician administering DTPA in the 
event of an exposure that was known to have or was suspected of having 
caused transuranic contamination internally requiring chelation therapy 
with DTPA. These records include a description of the exposure, the 
results of serial bioassays and investigations conducted to evaluate 
the level of internal contamination and the efficacy of subsequent 
chelation by DTPA.
    Name, social security numbers or other identifiers and vital status 
of treated persons. The name and address of the individual's last known 
private physicians are included in the DTPA Registry to facilitate the 
search and contact of individuals; medical records of illnesses, 
examinations, including routine follow-up examinations, and 
investigations that have occurred since the initial administration of 
DTPA; and death certificate.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7274i.

PURPOSE(S):
    The records are maintained and used by the Department to provide a 
current record of individuals treated with DTPA. To identify by 
epidemiological methods any long-term effects associated with DTPA 
therapy; and to provide information to Food and Drug Administration in 
accordance with the Investigative New Drug licenses and issuances, 
epidemiological and clinical studies; and to conduct medical 
surveillance during the lifetime of the registrants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING, CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to 
Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE Advisory Committees, the Department of 
Health and Human Services Advisory Committee on Projects Related to 
Department of Energy Facilities, and to designated employees of 
Federal, State, or local government or government-sponsored entities 
authorized to provide advice to the Department concerning health, 
safety, or environmental issues. Those provided information under this 
routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witnesses, potential witnesses, or their representatives and 
assistants, and any other person who possesses information pertaining 
to the matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    8. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    10. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security

[[Page 18123]]

or confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name and social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, U.S. Department of Energy, Oak Ridge Office, P.O. Box 
2001, Oak Ridge, TN 37831

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-75

SYSTEM NAME:
    Call Detail Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Office of Repository Development, P.O. 
Box 364629, North Las Vegas, NV 89036-8629

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of Department of Energy (DOE) including employees of the 
National Nuclear Security Administration (NNSA) and those employees of 
other Federal agencies and contractors who are located on the DOE 
premises and who have assigned station numbers in the on-premise 
telecommunications system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Originating and terminating call data records relating to use of 
DOE telephones, including calling station number; date, time call 
originated, duration of call, and called number; directory records 
indicating assignment of telephone numbers to employees; and records 
relating to location of telephones. Reports may be generated from 
stored call detail records and may include, but are not limited to, 
station usage summaries, trunk usage summaries, traffic and network 
busy hour studies, on-net and off-net pricing, exception reports, bill 
certification, and cost allocation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is maintained and used by the Department to help 
manage and control the costs of operating the Department's telephone 
systems. To this end, the program will collect information about the 
use of the agency's telephone system for local, long distance, and 
other toll calls and may attempt to assign responsibility to individual 
person for particular calls.

[[Page 18124]]

The information also assists the Department in choosing more efficient 
and cost effective ways of communicating; in making decisions about 
acquiring hardware, software, and services; and in developing 
management strategies for more efficient use of existing 
telecommunications capabilities. Other uses are to deter use of the 
telephone systems for unofficial purposes, and to recover the cost of 
unofficial calls.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
representatives of the General Services Administration who are 
conducting records management inspections under the authority of 44 
U.S.C. 2904 and 2906.
    2. A record from this system may be disclosed as a routine use to 
``consumer reporting agencies'' as defined in the Fair Credit Reporting 
Act, 15 U.S.C. 2904 and 2906.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    7. A record from this system of records may be disclosed to a 
federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    8. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    9. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    10. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    11. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, microfilm, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by individual telephone extension number.

SAFEGUARDS:
    Paper and microfilm records are maintained in locked cabinets and 
desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security), 
and they are password protected. Access is limited to those whose 
official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Information Management, U.S. 
Department of Energy, 19901 Germantown Road, Germantown, MD 20874.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
locations.

[[Page 18125]]

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Categories include telephone assignment records; call detail 
listings; results of administrative inquiries relating to assignment of 
responsibility for placement of special local and long-distance calls.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-77

SYSTEM NAME:
    Physical Fitness Test Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 19901 Germantown Road, 
Germantown, MD 20874-1290
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83402
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831-8501
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Office of Repository Development, P.O. 
Box 364629, North Las Vegas, NV 89036-8629
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOE contractor employees (armed uniformed guards).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record of individual's ability to complete the physical fitness 
test as set forth in applicable DOE directives.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The records are maintained and used by the Department to record 
physical fitness tests of Department of Energy (DOE) Federal and 
contractor employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with

[[Page 18126]]

the purpose for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    8. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Security Operations, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Group, U.S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``System Locations.'' For records maintained by the Laboratory, 
Site or Area Office, the request should be directed to the Privacy Act 
Officer that has jurisdiction over that site. The request should 
include the requester's complete name, time period for which records 
are sought, and the office locations(s) where the requester believes 
the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The subject individual, physicians, and persons administering the 
tests.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-81

SYSTEM NAME:
    Counterintelligence Administrative and Analytical Records and 
Reports.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, Office of 
Counterintelligence, 1000 Independence Avenue, SW., Washington, DC 
20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400;
    U.S. Department of Energy, Chicago Office, 9800 Cass Ave., Argonne, 
IL 60439
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Livermore Site Office, P.O. Box 808, L-
062, Livermore, CA 94551
    U.S. Department of Energy, Lockheed Martin Idaho Technology, P.O. 
Box 1625, M/S 2800, Idaho Falls, ID 83415-2800
    U.S. Department of Energy, Los Alamos National Laboratory, Mail 
Station 5000, P.O. Box 1663, Los Alamos, NM 87545
    U.S. Department of Energy, Martin Lockheed Energy Systems, P.O. Box 
2009, Oak Ridge, TN 37831-8107
    U.S. Department of Energy, Pantex Plant, Bldg 11-54, P.O. Box 
30020, Amarillo, TX 79177
    U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge, 
TN 37830
    U.S. Department of Energy, Pacific Northwest Laboratory, 902 
Battelle Blvd., P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Sandia National Laboratory, P.O. Box 
969, M/S 9020, Livermore, CA 94551-0969
    U.S. Department of Energy, Sandia National Laboratory, Org 7400, 
P.O. Box 5800, M/S 0173, Albuquerque, NM 87185
    U.S. Department of Energy, Westinghouse Hanford Co., P.O. Box 1970, 
Richland, WA 99352
    U.S. Department of Energy, Worldwide Security Service Ltd., Rocky 
Flats Environmental Technology Site, P.O. Box 464, T893B, Golden, CO 
80402-0464

[[Page 18127]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Department of Energy (DOE) employees including 
employees of the National Nuclear Security Administration (NNSA), 
contractor employees, and consultants; persons suspected of violating 
DOE regulations or laws; and, where there are indications of contact 
with a current or former DOE employee, contractor employee or 
consultant, persons who are reasonably believed to be officers or 
employees of, or otherwise acting for or on behalf of, a foreign power; 
members of an organization reasonably believed to be owned or 
controlled directly or indirectly by a foreign power; reasonably 
believed to be targets, hostages, or victims of international terrorist 
organizations; or reasonably believed to be engaged in or about to 
engage in clandestine intelligence activities, sabotage, 
assassinations, or international terrorist activities involving DOE 
programs, personnel, facilities, information or materials.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Analytical, training and investigative records, reports and files; 
travel reports; reports on foreign contacts; records, reports and files 
received from other DOE elements and other Federal agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Federal Personnel 
Manual, Chapters 731 and 736.

PURPOSE(S):
    The information is maintained and used by the Department in 
furtherance of the responsibilities of the Office of 
Counterintelligence (OCI), which include analysis of the foreign 
intelligence threat; conducting administrative inquiries and 
investigations to identify and neutralize the foreign intelligence 
threat to classified and sensitive DOE programs, personnel, information 
and activities; reporting on foreign contacts and travel, including 
briefings and debriefings; conducting counterintelligence 
investigations and producing intelligence on hostile and foreign 
intelligence entities; counterintelligence related training; and other 
activities relating to OCI's responsibilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Federal Bureau of Investigation when such records indicate a 
violation or probable violation of the law.
    2. A record from this system may be disclosed as a routine use to 
other counterintelligence agency components with whom the Office of 
Counterintelligence is preparing joint analysis of counterintelligence-
related threats which may impact the Department.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    6. A record from this system of records may be disclosed to a 
federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    8. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    9. A record from this system of records may be disclosed to foreign 
governments or international organization in accordance with treaties, 
international conventions, or executive agreements.
    10. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    11. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to

[[Page 18128]]

assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name, social security number or other 
personal identifying data.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Counterintelligence, Analytical 
Division, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that office or facility. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

RECORD SOURCE CATEGORIES:
    The subject individual; present and former DOE employees and 
contractor employees; publicly available material; other agencies 
within the Intelligence Community; other offices and elements within 
DOE; the FBI, and other Federal, State and local law enforcement 
agencies; sources contacted during administrative inquiries and 
investigations; and official records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt under (k)(1), (k)(2), and (k)(5) of the 
Privacy Act to the extent that information within the system meets the 
criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3), and (4), (d), and 
(e)(1) (e)(4)(G) and (H) and (f) of the Act; See the DOE Privacy Act 
regulation at Title10, Code of Federal Regulations, Part 1008.
DOE-82

SYSTEM NAME:
    Grant and Contract Records for Research Projects, Science 
Education, and Related Activities.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Applicant/Grantee organization; Principal Investigator, i.e., 
the scientist or other individual designated by the applicant or 
proposer to direct the project; Senior Personnel, i.e., scientists or 
other individuals designated by the applicant or proposer to perform 
work on the project; Certifying Representative, i.e., the business 
representative having the authority to accept the obligation to comply 
with Department of Energy (DOE) including the National Nuclear Security 
Administration terms and conditions if DOE makes a grant or contract 
award. (2) DOE officials DOE Project Officer, i.e., the individual who 
is responsible for the review and evaluation of the application or 
proposal and the monitoring of a resulting grant or contract; DOE 
Program Official, i.e., the individual who is responsible for review 
and approval of applications or proposals for funding; DOE Budget 
Official, i.e., the individual who is responsible for certifying funds 
availability for approved applications or proposals; DOE Contracting 
Officer or Contract Specialist, i.e., individuals who are responsible 
for awarding and administering grants or contracts. (3) Merit/Peer 
Reviewer, i.e., the individual (Federal or non-Federal) who provides a 
written review or evaluation of the application or proposal to the DOE 
Project Officer.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Grant applications, contract proposals, technical reviews by peer 
reviewer, records of grant and contract awards, financial data, social 
security number, and any other pertinent information needed for the 
tracking or approval of a grant or contract.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    The information is maintained and used by the Department to track 
and monitor the receipt, review, and disposition of grant applications 
and contract proposals from universities, non-profit organizations, 
large and small businesses, other Federal agencies, State and local 
governments, individuals, and DOE national laboratories seeking Federal 
financial support for research projects, training, and related 
activities. The system also tracks and monitors funding authorizations 
and associated financial data.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
expert peer reviewers selected by DOE for their expertise in specific 
research areas to evaluate the application or proposal in accordance 
with established evaluation criteria.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their

[[Page 18129]]

contracts, and their officers and employees who have a need for the 
record in the performance of their duties. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
an applicant's principal investigator, sponsored programs office, 
business office, or similar element, via electronic media for the 
purpose of checking the status of its grant applications or contract 
proposals which have been submitted to DOE for support. Safeguards will 
be employed on a case by case basis to allow access only to authorized 
persons having a need to know.
    5. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records may be retrieved by application or proposal number, project 
number, award number, name of applicant or awardee, name of principal 
investigator, social security number, name of peer reviewer, DOE 
project officer, or budget and reporting classification code.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Grants and Contracts Division, Office of Resource 
Management, Office of Science, U.S. Department of Energy, Washington, 
DC 20585

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that office or facility. The request should include the 
requester's complete name, time period for which records are sought, 
and the office locations(s) where the requester believes the records 
are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures.

RECORD SOURCE CATEGORIES:
    Grant applications and contract proposals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-83

SYSTEM NAME:
    Allegation-Based Inspection Files of the Office of Inspector 
General.

SECURITY CLASSIFICATION:
    Unclassified and classified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Office of Inspector General, 
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Office of Inspector General, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Office of Inspector General, Building 
703-41A, Aiken, SC 29802
    U.S. Department of Energy, Office of Inspector General, P.O. Box 
2254, Livermore, CA 94551
    U.S. Department of Energy, Office of Inspector General, P.O. Box 
2001, Room 502, Oak Ridge, TN 37831

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are the subjects of inspections or inquiries 
concerning allegations or complaints, individuals who have pertinent 
knowledge about the inspection or inquiry including DOE employees and 
National Nuclear Security Administration employees, individuals 
authorized to furnish information, confidential informants, 
complainants, Office of Inspector General inspections personnel, and 
other individuals involved in these inspections.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Inspection files predicated on allegations or complaints and which 
identify subjects or sources of information by name. Inspections 
performed relate to sensitive allegations of wrongdoing received 
concerning certain individuals, including agency employees, or other 
persons or entities with some relationship to the agency. Allegations 
include, but are not limited to, abuse of authority; misuse of 
government time, property, or position; conflicts of interest; 
whistleblower reprisal; or other non-criminal violations of law, rules, 
or regulations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Inspector 
General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    The records are maintained and used by the Department in 
furtherance of the responsibilities of the Inspector General. These 
responsibilities include evaluating the effectiveness and efficiency of 
an operation, determining compliance with laws and regulations, 
evaluating Departmental program operations and results, preventing and 
detecting fraud and abuse in such programs and operations, and assuring 
the investigation of complaints by

[[Page 18130]]

contractor employees alleging retaliation for making disclosures 
protected under 10 CFR Part 708 and 41 U.S.C. 265.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper, microfilm, and electronic media.

RETRIEVABILITY:
    Records may be retrieved by name of individual involved, case 
number, report title, or subject matter.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Deputy Inspector General for Inspections, U.S. Department of 
Energy, Room 5B-250, 1000 Independence Avenue, SW., Washington, DC 
20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at the location where the work is performed.

[[Page 18131]]

In accordance with the DOE Privacy Act regulation, proper 
identification is required before a request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals; individuals and organizations that have 
pertinent knowledge about a subject individual or corporate entity; 
those authorized by an individual to furnish information; confidential 
informants; and Federal Bureau of Investigation (FBI) and other 
Federal, State, and local entities.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    This system is exempt under (k)(1) and (k)(2) of the Privacy Act to 
the extent that information within the System meets the criteria of 
those subsections of the Act. Such information has been exempted from 
the provisions of subsections (c)(3), (d), and (e)(1), (e)(4) (G) and 
(H) and (f) of the Act; See the DOE Privacy Act regulation at Title10, 
Code of Federal Regulations, Part 1008.
DOE-84

SYSTEM NAME:
    Counterintelligence Investigative Records.

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION(S):
    Records maintained in DOE-84, except those pertaining to polygraph 
examinations and the analysis of electronic communications, will be 
stored at the following locations:
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83403
    U.S. Department of Energy, Livermore Site Office, 7000 East Avenue, 
P.O. Box 808, Livermore, CA 94551
    U.S. Department of Energy, Lockheed Idaho Technical Center, 765 
Lindsay Boulevard, Idaho Falls, ID 83403
    U.S. Department of Energy, Los Alamos Site Office, M/S B-236, P.O. 
Box 1663, Los Alamos, NM 87545
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Blvd., P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats, Field Office, P.O. Box 928, 
Golden, CO 80402
    U.S. Department of Energy, Rocky Flats, World Wide Security 
Services, Ltd, P.O. Box 40, Broomfield, CO 80038
    U.S. Department of Energy, Sandia National Laboratory--Albuquerque, 
P.O. Box 5400, Albuquerque, NM 87185-5800
    U.S. Department of Energy, Sandia National Laboratory--California, 
P.O. Box 969, Livermore, CA 94551
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Savannah River, Westinghouse Savannah 
River Company, Bldg. 703-45A, Aiken, SC 29808

Records maintained in DOE-84 in connection with DOE administered 
counterintelligence-scope polygraph examinations, will be maintained 
only at the following locations:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW, Washington, DC 20585
    U.S. Department of Energy, DOE Test Center, Albuquerque, NM 87106

Records maintained in DOE-84 in connection with the DOE electronic 
communications analysis will be maintained only at the following 
locations:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW, Washington, DC 20585
    U.S. Department of Energy, Idaho National Laboratory, 2525 N. 
Freemont Avenue, Idaho Falls, ID 83415
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Blvd., P.O. Box 999, Richland, WA 99352

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOE employees including employees of the 
National Nuclear Security Administration (NNSA) and contractor 
employees; applicants for employment at DOE; individuals who may be 
assigned or detailed to Federal positions at DOE; consultants to DOE; 
any user of electronic communications systems at the DOE facilities; 
persons suspected of violating DOE regulations or criminal laws; 
individuals who voluntarily request a polygraph examination in order to 
respond to questions that have arisen in the context of a 
counterintelligence investigation; and those individuals who are (a) 
reasonably believed to be officers or employees of, or otherwise acting 
for or on behalf of, a foreign power; (b) members of an organization 
reasonably believed to be owned or controlled directly or indirectly by 
a foreign power; (c) reasonably believed to be targets, hostages, or 
victims of international terrorist organizations; or (d) reasonably 
believed to be engaged or about to engage in clandestine intelligence 
activities, sabotage, assassinations, or international terrorist 
activities involving DOE programs, personnel, facilities, information, 
or materials and have made personal or impersonal contact with a 
current or former DOE employee, contractor employee or consultant.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Law enforcement records, reports and files; reports on foreign 
contacts; records, reports and files received from other DOE elements 
and other Federal agencies related to intelligence activities; 
counterintelligence evaluation records; polygraph examination records; 
reports and videotapes of the polygraph session; and electronic mail 
stored on electronic media.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Atomic Energy 
Act of 1954, as amended; National Defense Authorization Act of Fiscal 
Year 2000 Public Law 106-65; the Employee Polygraph Protection Act, 
Public Law 100-347; 29 U.S.C. 2006 (b)(1)(B); the Electronic 
Communications Privacy Act, Public Law 99-508, 18 U.S.C. 2510 et seq.; 
Executive Order 12333, United States Intelligence Activities (December 
4, 1981); Department of Energy Procedures for Intelligence Activities, 
approved by the Attorney General under Executive Order 12333 (October 
19, 1992); Executive Order 12958, Classified National Security 
Information (April 17, 1995); Executive Order 12968, Access to 
Classified Information (August 2, 1995); and Presidential Decision 
Directive-61.

PURPOSE(S):
    The information is maintained and used by the Department to conduct 
counterintelligence investigations. The records in this system also 
will be used by the Office of Intelligence and Counterintelligence when 
participating in joint law enforcement

[[Page 18132]]

counterintelligence-related investigations with the FBI or other 
Federal law enforcement agencies or components thereof in order to 
detect and prevent foreign intelligence threats directed at or 
involving DOE classified and sensitive information, materials, 
programs, facilities, personnel, and other Department resources. 
Finally, the records in this system are collected and maintained by the 
Office of Counterintelligence in order to fulfill its statutory 
responsibilities under Section 3154 of the National Defense 
Authorization Act for Fiscal Year 2000.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
an appropriate Federal, State, local or foreign agency when a record 
within this system of records, alone or in conjunction with other 
information, indicates a violation or potential violation of law 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute of particular program pursuant thereto.
    2. A record from this system of record may be disclosed, as a 
routine use, to a federal, state or local agency that maintains 
relevant information to obtain information relevant to a Department 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    3. A record from this system may be disclosed to a federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. The contractor and its officers receiving information 
under this routine use are subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records, electronic media, and 
videotapes.

RETRIEVABILITY:
    Records may be retrieved by name, e-mail address, and/or social 
security number.

SAFEGUARDS:
    Paper records and videotapes are maintained in locked cabinets. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), secured 
for classified information and are password protected. Access is 
limited to those whose official duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Counterintelligence, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers of the ``System Locations'' listed 
above are the system managers for their respective portions of this 
system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual, present and former DOE employees and DOE 
contractor employees, applicants for employment, individuals assigned 
or detailed to Federal positions at DOE, and consultants; any user of a 
DOE electronic communications system; publicly available material; 
other agencies within the Intelligence Community; other offices within 
the DOE; the FBI, and other Federal, State and local law enforcement 
agencies; and sources contacted during investigations.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt pursuant to subsections (j)(2) and (k)(1), 
(2) and (5) of the Privacy Act, 5 U.S.C. 552a, to the extent that 
information within the system meets the requirements of those 
subsections of the Act. Under subsection (j)(2) of the Privacy Act, 
this system has been exempted from

[[Page 18133]]

subsections (c)(3) and (4), (d), (e)(1), (2), and (3), (e)(4)(G) and 
(H), (e)(8), (f) and (g) of 5 U.S.C. 552a. See DOE the Privacy Act 
Regulation at 10 CFR Part 1008.12.
    To the extent the information in this system of records is exempt 
pursuant to 5 U.S.C. 552a(k)(1), (2) and (5), the system has been 
further exempted from subsections (c)(3), (d), (e)(1), (e)(4)(G) and 
(H) and (f) of 5 U.S.C. 552a under the Privacy Act of 1974. See the DOE 
Privacy Act Regulation at 10 CFR Part 1008.12(b).
DOE-86

SYSTEM NAME:
    Human Radiation Experiments Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Office of Human Radiation Experiments, 
1000 Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Coordination and Information Center, 
3084 S. Highland St., Las Vegas, NV 89109

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who participated in the organizing, conducting, and 
financing of the Human Radiation Experiments and environmental releases 
of radiation described in Executive Order 12891, 59 FR 2935 (January 
20, 1994). Records are also maintained on persons who were subjects of 
the experiments or were affected by the releases. Generally, the 
records pertain to persons in the following categories: (1) Former and 
current employees of the DOE, including the National Nuclear Security 
Administration, its predecessor agencies and their contractors and 
subcontractors; (2) members of the public; (3) persons exposed to 
radiation as a result of proximity to nuclear facilities or the 
intentional or accidental release of radiation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records pertaining to the planning, organizing, financing, 
conducting, effects and results of experiments and environmental 
releases, gathered from DOE, its predecessor agencies and their 
contractors and subcontractors. Such records include correspondence, 
memoranda, published and unpublished reports, notes, logs, proposals, 
contracts, minutes of meetings of the Atomic Energy Commission and its 
advisory committees and subcommittees dealing with radiation, 
correspondence with members of the public, transcripts of interviews of 
persons associated with the organizing, financing and conducting of the 
experiments, reports of Congressional hearings, personal notes, diaries 
and papers, archival collections, interagency memoranda and agreements, 
consent forms, medical and laboratory reports, transcripts of medical 
conferences, and newspaper and magazine articles.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7151; 42 
U.S.C. 2201 and 42 U.S.C. 5813 and 5817.

PURPOSE(S):
    The purpose of this system of records is to assist members of the 
public in piecing together their own (or immediate family) history of 
possible involvement in government-sponsored radiation experiments.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
the Advisory Committee on Human Radiation Experiments to perform its 
assigned task of evaluating the scientific and ethical aspects of the 
Human Radiation Experiments and environmental releases. A record from 
this system of records may be disclosed to that Committee to provide it 
with information concerning experiments or releases of radiation that 
were sponsored, financed or conducted by DOE, its predecessors, or 
other Federal agencies, and their contractors and subcontractors. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    2. A record from this system may be disclosed as a routine use 
pertaining to another federal agency if it appears from the record, or 
other available information, that the other federal agency conducted 
the Human Radiation Experiment or environmental release or that 
referral to the other Federal agency is appropriate for remedial 
purposes.
    3. A record from this system may be disclosed as a routine use to 
DOE contractors and subcontractors conducting epidemiological, 
industrial safety or hygiene studies to ascertain or determine: (a) How 
radiation exposure effects the health and well being of individuals or 
groups of individuals; and (b) the risks of working with, or being in 
proximity to, nuclear equipment, devices and facilities and how such 
risks may be ameliorated. Those provided information under this routine 
use are subject to the same limitations applicable to Department 
officers and employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
the Centers for Disease Control and Prevention, other Federal and State 
health agencies, and federal and state agencies involved with 
industrial or employee safety to be used for epidemiological or 
industrial safety or hygiene studies to ascertain or determine: (a) How 
radiation exposure effects the health and well being of individuals or 
groups of individuals; and (b) the risks of working with, or being in 
proximity to, nuclear equipment, devices and facilities, and how such 
risks may be ameliorated.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.

[[Page 18134]]

    7. A record from the system may be disclosed as a routine use to a 
federal, state, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    8. A record from this system of records may be disclosed to a 
federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    9. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    10. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    11. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    12. A record from this system of records may be disclosed to 
officials and contractor personnel of the Agency for Toxic Substances 
and Disease Registry in carrying out that agency's authorized 
activities at DOE's facilities pursuant to Section 104(I) of the 
Comprehensive Environmental Response, Compensation, and Liability Act.
    13. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other Federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    14. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    The records may be retrieved by name or other personal identifier 
as dictated by the needs of the particular researcher.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Energy, Director, Office of Human Radiation 
Experiments, 1000 Independence Avenue, SW., Washington, DC 20585

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures.

RECORD SOURCE CATEGORIES:
    Persons conducting or otherwise having a role in the organization 
and financing of experiments or releases, present and former DOE and 
predecessor agency contractors and subcontractors, physicians, medical 
records, dosimetry records, subject individuals, DOE and its 
predecessor agency officials and operating offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-88

SYSTEM NAME:
    Epidemiologic and Other Health Studies, Surveys, and Surveillances.

SECURITY CLASSIFICATION:
    Unclassified.

[[Page 18135]]

SYSTEM LOCATION(S):
    U.S. Department of Energy, Office of Health, Safety and Security, 
Office of Health and Safety, Germantown, MD 20874-1290. Portions also 
may be located with contractors, other entities involved in conducting 
or managing health studies, surveys, and surveillances, or other 
Department offices listed below:
    U.S. Department of Energy, NNSA Service Center Albuquerque, P. O. 
Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P. O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Grand Junction Office, 2597 B 3/4 Road, 
Grand Junction, CO 81503
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P. O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Office, P. O. Box 2001, Oak 
Ridge, TN 37831
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Boulevard, P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Pittsburgh Naval Reactors, P. O. Box 
109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P. O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Office of Repository Development, P.O. 
Box 364629, North Las Vegas, NV 89036-8629
    U.S. Department of Energy, Savannah River Operations Office, P. O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P. O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-4578
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P. O. 
Box 3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Data about individuals who were included in any authorized 
epidemiologic or other health study, survey, or surveillance. Such 
persons include current and former employees of the Department, 
including the National Nuclear Security Administration, its predecessor 
agencies, and their contractors and subcontractors, as well as other 
individuals included in health studies, surveys, and surveillances 
pertaining to any potential health hazard (including electromagnetic 
fields) associated with energy production, transmission, or use. 
Accordingly, persons having access, or in proximity, to the 
Department's facilities, persons involved in or effected by energy 
production activities, and members of the general population selected 
as control groups also may be included.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Specific types of records collected and maintained are determined 
by the needs of the individual study, survey, or surveillance. Examples 
include, but are not limited to, questionnaires, demographic 
information, work history, medical and reproductive history, birth 
data, radiation and other exposure history, laboratory test results, 
data from prior studies, surveys, and surveillances, alcohol and 
tobacco use history, and illness absence information. Information may 
be collected directly from individuals, as well as extracted as 
necessary from personnel files and lists, training files, medical 
records, legal case files, bioassay records, industrial hygiene files, 
payroll and leave records, radiation and other hazard exposure records, 
occupational and industrial accident records, employee insurance 
claims, personnel security clearance questionnaires, personnel 
assurance program records, and related sources.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7151 and 
7297; 42 U.S.C. 2201(c), 2201(I)(3), 5813 and 5817

PURPOSE(S):
    The information is maintained and used by the Department to conduct 
epidemiological and other health studies, surveys and surveillances, 
conducted by the Department and the Department of Health and Human 
Services performing studies for the Department, their contractors, 
grantees, and collaborating researchers. The health studies pertain to 
individual and aggregate population health risks from exposures to 
radiation, or other chemical, physical, or biological hazards that may 
occur or may have occurred as a result of the Department's, or its 
predecessor agencies' operations, or as a result of energy production, 
transmission, or use. Individually identifiable information does not 
appear in published epidemiological studies or other published health 
studies, surveys, and surveillances. However, the system will contain 
records compiled in completing published and unpublished studies, 
surveys, and surveillances from which information may be retrieved by 
name or other personal identifier.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health, the National 
Center for Environmental Health of the Centers for Disease Control and 
Prevention, and the Agency for Toxic Substances and Disease Registry 
pursuant to a Memoranda of Understanding between the Department and the 
Department of Health and Human Services or its components. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    2. A record from this system of records may be disclosed as a 
routine use to contractors, grantees, participants in cooperative 
agreements and collaborating researchers, or the employees of these 
parties, when conducting health studies or related health or 
environmental duties pursuant to their contracts, grants, and 
cooperating or collaborating research agreements. In order to perform 
such studies, the Department, its contractors, grantees, participants 
in cooperative agreements, and collaborating

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researchers may disclose a record: to federal, state, and local health 
and medical agencies or authorities; to subcontractors in order to 
determine a subject's vital status or cause of death; to health care 
providers to verify a diagnosis or cause of death; or to third parties 
to obtain current addresses for participants in health-related studies, 
surveys and surveillances. All recipients of such records are required 
to comply with the Privacy Act, to follow prescribed measures to 
protect personal privacy, and to disclose or use personally 
identifiable information only for the above described research 
purposes. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.
    3. A record from this system of records may be disclosed to members 
of Department advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities, and to designated employees of federal, state, or local 
government, or government-sponsored entities, authorized to provide 
advice to the Department concerning health, safety, or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services. Those provided information under this 
routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, state or federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    8. A record from this system may be disclosed to Department of 
Health and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available to researchers and 
the general public information on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    9. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Department of Labor, the Department of Health and Human 
Services, the Department of Justice, and other federal agencies and 
their components, designated by the President to implement the Federal 
compensation program established by the Energy Employees Occupational 
Illness Compensation Program Act, for the purpose of assisting in the 
adjudication or processing of a claim under that Act. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    10. A record from this system may be disclosed as a routine use 
when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure is made to 
such agencies, entities, and persons who are reasonably necessary to 
assist in connection with the Department's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as microfilm, paper records, and electronic 
media.

RETRIEVABILITY:
    Records may be retrieved by name, study/surveillance-assigned 
control number, social security number, or other personal identifier, 
as dictated by the needs of the particular researcher.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and

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DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Illness and Injury Prevention Programs, U.S. 
Department of Energy, 19901 Germantown Road, Germantown, MD. 20874-
1290.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by the Laboratory, Site or Area Office, the request 
should be directed to the Privacy Act Officer that has jurisdiction 
over that site. The request should include the requester's complete 
name, time period for which records are sought, and the office 
locations(s) where the requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures.

RECORD SOURCE CATEGORIES:
    Subject individual and the individual's employer, including DOE and 
its predecessor agencies and their contractors and subcontractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

 [FR Doc. E8-6239 Filed 4-1-08; 8:45 am]
BILLING CODE 6450-01-P