[Federal Register Volume 73, Number 52 (Monday, March 17, 2008)]
[Notices]
[Pages 14234-14237]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-5349]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

[USN-2008-0014]


 U.S. Marine Corps; Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, DOD.

ACTION: Notice to Add a System of Records.

-----------------------------------------------------------------------

SUMMARY: The U.S. Marine Corps is proposing to add a new system of 
records notice to its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 16, 2008 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Headquarters, U.S. Marine Corps, FOIA/PA 
Section (ARSF), 2 Navy Annex, Room 3134, Washington, DC 20380-1775.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Ross at (703) 614-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps system of records 
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r), of the 
Privacy Act of 1974, as amended, was submitted on March 5, 2008, to the 
House Committee on Oversight and Government Reform, the Senate

[[Page 14235]]

Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: March 11, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
M01070-6

System name:
    Marine Corps Official Military Personnel Files.

System location:
    Primary Location: For the Official Military Personnel File (OMPF) 
records of active regular and reserve members, those members who are on 
the Temporary Disability Retired List, and those members who retired, 
separated, died while in service, or with a remaining military service 
obligation after December 31, 1997, or later: Headquarters, U.S. Marine 
Corps (Code MMSB), 2008 Elliot Road, Quantico, VA 22134-5030.
    For OMPF records of members who retired, separated, or died while 
in service, prior to 1998: National Personnel Records Center, Military 
Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.
    Secondary Locations: For OQRs/SRBs records of Marine Corps Inactive 
Ready Reserve (IRR) members: Commanding General, Marine Corps 
Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-1207.
    For OQRs/SRBs records of Marine Corps officers or enlisted members: 
The duty Commanding Officer who has responsibility for the 
administration of the records.
    Official mailing addresses are published in the Standard Navy 
Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Categories of individuals covered by the system:
    Active duty and Corps Inactive Ready Reserve (IRR) members who are 
enlisted, appointed, or commissioned status; members of the U.S. Marine 
Corps who were enlisted, appointed, or commissioned status and were 
separated by discharge, death, or other termination of military status.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), enlistment 
contract, Department of Veterans Affairs benefit forms, physical 
evaluation board proceedings, military occupational specialty data, 
statement of service, qualification record, group life insurance 
election, emergency data, application for appointment, qualification/
evaluation report, oath of office, medical examination, security 
clearance questionnaire, application/memo for retired pay, application 
for correction of military records, field/application for active duty, 
transfer or discharge report/Certificate of Release or Discharge from 
Active Duty, active duty report, voluntary reduction, line of duty and 
misconduct determinations, discharge or separation reviews, police 
record checks, consent/declaration of parent/guardian, Army Reserve 
Officers Training Corps supplemental agreement, award recommendations, 
academic reports, line of duty casualty report, U.S. field medical 
card, retirement points, deferment, pre-induction processing and 
commissioning data, transcripts of military records, summary sheets 
review of conscientious objector, options election, oath of enlistment, 
enlistment extensions, survivor benefit plans, efficiency reports, 
records of proceeding, 10 U.S.C. section 815 appellate actions, 
determinations of moral eligibility, waiver of disqualifications, 
temporary disability record, change of name, statements for enlistment, 
acknowledgments of service requirements, retired benefits, application 
for review by physical evaluation and disability boards, appointments, 
designations, evaluations, birth certificates, citizenship statements 
and status, educational constructive credit transcripts, flight status 
board reviews, assignment agreements, limitations/waivers/election and 
travel reports, efficiency appeals, promotion/reduction/
recommendations, approvals/declinations announcements/notifications, 
reconsiderations/worksheets elections/letters or memoranda of 
notification to deferred officers and promotion passover notifications, 
absence without leave and desertion records, FBI reports, Social 
Security Administration correspondence, miscellaneous correspondence, 
documents, military orders relating to military service including 
information pertaining to dependents, interservice action and in 
service details, determinations, reliefs, component, awards, pay 
entitlement, and other military service data, commendatory and 
derogatory material, performance evaluations for E5s and above, 
photographs, and other documents considered significant to document a 
Marine's military history.

Authority for maintenance of the system:
    10 U.S.C. 5041, Headquarters, Marine Corps; 42 U.S.C. 10606 as 
implemented by DoD Instruction 1030.1, Victim and Witness Assistance 
Procedures; and E.O. 9397 (SSN).

Purpose(s):
    To assist officials and employees of the U.S. Marine Corps in the 
management, supervision, and administration of Marine Corps personnel 
(officer and enlisted), and the operations of related personnel affairs 
and functions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease, of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the Marine Corps service are used must be approved by 
the Deputy Commandant for Manpower and Reserve Affairs.
    To the U.S. Citizenship and Immigration Services for use in alien 
admission and naturalization inquiries.
    To officials and employees of the Coast Guard in the performance of 
their official duties relating to screening members who have expressed 
a positive interest in an interservice transfer, enlistment, 
appointment, or acceptance.
    To Secret Service agents in connection with matters under the 
jurisdiction of that agency upon presentation of credentials.
    To the Office of Personnel Management for verification of military 
service for benefits, leave, or reduction-in-force purposes, and to 
establish Civil Service employee tenure and leave accrual rate.
    To the Director of Selective Service System in the performance of 
official duties related to registration with the Selective Service 
System.
    To the Social Security Administration to obtain or verify Social 
Security Numbers or to substantiate applicant's credit for social 
security compensation.
    To officials and employees of the American Red Cross and Navy 
Relief Society in the performance of their

[[Page 14236]]

duties. Access will be limited to those portions of the member's record 
required to effectively assist the member.
    To officials and employees of the Sergeants at Arms of the U.S. 
House of Representatives and the U.S. Senate in the performance of 
official duties related to the verification of Marine Corps service. 
Access will be limited to those portions of the member's record 
required to verify service time, active, and reserve.
    To officials and employees of the Department of Veterans Affairs, 
Department of Health and Human Services, and Selective Service 
Administration in the performance of their official duties related to 
eligibility, notification, and assistance in obtaining benefits by 
members and former members of the Marine Corps.
    To officials and employees of the Department of Veterans Affairs in 
the performance of their official duties relating to approved research 
projects.
    To officials and employees of other Departments and Agencies of the 
Executive Branch of government, upon request, in performance of their 
official duties related to the management, supervision, and 
administration of members and former members of the Marine Corps.
    To Federal agencies, their contractors and grantees, and to private 
organizations, such as the National Academy of Sciences, for the 
purposes of conducting personnel and/or health-related research in the 
interest of the Federal government and the public. When not considered 
mandatory, the names and other identifying data will be eliminated from 
records used for such research studies.
    To officials and employees of Navy-Marine Corps Relief Society and 
the American Red Cross in the performance of their duties relating to 
the assistance of the members and their dependents and relatives, or 
related to assistance previously furnished such individuals, without 
regard to whether the individual assisted or his/her sponsor continues 
to be a member of the Marine Corps. Access will be limited to those 
portions of the member's record required to effectively assist the 
member.
    To duly appointed Family Ombudsmen and Key Volunteers in the 
performance of their duties related to the assistance of the members 
and their families.
    To victims and witnesses of a crime for purposes of providing 
information consistent with the Victim and Witness Assistance Program 
and the Sexual Assault Prevention and Response Program regarding the 
investigation and disposition of an offense. Access will be limited to 
information concerning the processing and final disposition, results of 
any criminal or adverse proceeding (e.g., court-martial, non-judicial 
punishment, administrative separation), with the exception of victims 
and witnesses identified as protected persons on a Military Protective 
Order, who may receive a copy of the Military Protective Order.
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged, or retired from 
the Armed Forces information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual the United States Government will be liable for the 
losses the facility may incur.
    To other governmental entities or private organizations under 
government contract to perform random analytical research into specific 
aspects of military personnel management and administrative procedures.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Marine Corps compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's name, Social Security Number (SSN), and/or service 
number.

Safeguards:
    Records are maintained in secure, limited access, or monitored 
areas. Physical entry by unauthorized persons is restricted through the 
use of locks, guards, passwords, or other administrative procedures. 
Access to personal information is limited to those individuals who 
require the records to perform their official assigned duties.

Retention and disposal:
    Official Military Personnel File records are permanent.
    Records of Marines who separated, retired, or whose military 
service obligation expired prior to 1 January 1998 are maintained at 
the National Personnel Records Center, 9700 Page Avenue, St Louis, MO 
63132-5100.
    The records of Marines with remaining military service obligation 
or contractual obligations after 31 December 1997 are maintained at 
Headquarters, U.S. Marine Corps, U.S. Marine Corps (Code MMSB), 2008 
Elliot Road, Quantico, VA 22134-5030.
    Permanent records are transferred to the National Archives and 
Records Administration (NARA) 62 years after the completion of the 
service member's obligated service.
    For Official Military Personnel File records of Marine Corps 
members in the regular or reserve components as of 1 January 1998 or 
those members who separated, retired, or died while in service, in the 
year 1998 or later are maintained at the National Personnel Records 
Center, Military Personnel Records Branch, 9700 Page Avenue, St. Louis, 
MO 63132-5100.

System manager(s) and address:
    Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 
Washington, DC 20380-1775.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the following officials:
    Inquiries regarding permanent Official Military Personnel File 
records of all active duty and reserve members, former members 
discharged, deceased, or retired after 31 December 1997 should be 
addressed to the Commandant of the Marine Corps (Code MMSB), 
Headquarters, U.S. Marine Corps, 2008 Elliot Road, Quantico, VA 22134-
5030.
    Inquiries regarding field Service Record Books/Officer 
Qualification Records of reserve members serving in the Individual 
Ready Reserve should be addressed to the Commanding General, Marine 
Corps Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-
1207.
    Inquiries regarding Official Military Personnel File records of 
former members discharged, deceased, or retired before 1 January 1998 
should be addressed to the Director, National Personnel Records Center, 
Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.
    Veterans and relatives of deceased veterans may obtain information 
on how to obtain copies of records from the NPRC Web site at http://www.archives.gov/st-louis/military-personnel/index.html.

[[Page 14237]]

    Inquiries regarding field Service Record Books/Officer 
Qualification Records of current members should be addressed to the 
Commanding Officer of the Marine Corps unit to which they are attached.
    Official mailing addresses are published in the Standard Navy 
Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.
    Requests should contain the member's full name, Social Security 
Number (SSN) (and/or enlisted or officer service number), rank/rate, 
approximate dates of service, address, and signature of the requester. 
Transfer or Discharge (DD Form 214), discharge certificate, driver's 
license, or other data sufficient to ensure that the member is the 
subject of the record.
    Current members (active and reserve) and former members may visit 
any of the above activities for review of records. Proof of 
identification will be required and may consist of an individual's 
active, reserve, or retired identification card, Armed Forces Report 
of.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the following 
officials:
    Inquiries regarding permanent Official Military Personnel File 
records of all active duty and reserve members, former members 
discharged, deceased, or retired after 31 December 1997 should be 
addressed to the Commandant of the Marine Corps (Code MMSB), 
Headquarters, U.S. Marine Corps, 2008 Elliot Road, Quantico, VA 22134-
5030.
    Inquiries regarding field Service Record Books/Officer 
Qualification Records of reserve members serving in the Individual 
Ready Reserve should be addressed to the Commanding General, Marine 
Corps Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-
1207.
    Inquiries regarding Official Military Personnel File records of 
former members discharged, deceased, or retired before 1 January 1998 
should be addressed to the Director, National Personnel Records Center, 
Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.
    Veterans and relatives of deceased veterans may obtain information 
on how to obtain copies of records from the National Personnel Records 
Center Web site at http://www.archives.gov/st-louis/military-personnel/index.html.
    Inquiries regarding field Service Record Books/Officer 
Qualification Records of current members should be addressed to the 
Commanding Officer of the Marine Corps unit to which they are attached.
    Official mailing addresses are published in the Standard Navy 
Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.
    Requests should contain the member's full name, Social Security 
Number (SSN) (and/or enlisted or officer service number), rank/rate, 
approximate dates of service, address, and signature of the requester.
    Current members (active and reserve) and former members may visit 
any of the above activities for review of records. Proof of 
identification will be required and may consist of an individual's 
active, reserve, or retired identification card, Armed Forces Report of 
Transfer or Discharge (DD Form 214), discharge certificate, driver's 
license, or other data sufficient to ensure that the member is the 
subject of the record.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Staff agencies and subdivisions of Headquarters, U.S. Marine Corps; 
Marine Corps commands and organizations; other agencies of federal, 
state, and local government; medical reports; correspondence from 
financial and other commercial enterprises; correspondence and records 
of educational institutions; correspondence of private citizens 
addressed directly to the Marine Corps or via the U.S. Congress and 
other agencies; investigations to determine suitability for enlistment, 
security clearances, and special assignments; investigations related to 
disciplinary proceedings; and the individual of the record.

Exemptions claimed for the system:
    None.

[FR Doc. E8-5349 Filed 3-14-08; 8:45 am]
BILLING CODE 5001-06-P