[Federal Register Volume 73, Number 52 (Monday, March 17, 2008)]
[Notices]
[Pages 14232-14233]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-5308]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DoD-2008-OS-0024]


Privacy Act of 1974; Systems of Records

AGENCY: DoD; Defense Finance and Accounting Service.

ACTION: Notice to add a new system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on April 
16, 2008 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 5, 2008, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: March 10, 2008.
L.M. Bynum,
Alternate Federal Register Liaison Officer, Department of Defense.
T-1430

System name:
    Mentoring Program.

System location:
    Triple Creek Associates, Inc., 7730 E. Belleview Ave., Suite 200A, 
Greenwood Village, CO 80111-6617.

Categories of individuals covered by the system:
    Department of Finance and Accounting System (DFAS) civilian 
employees.

Categories of records in the system:
    Name, address, Social Security Number (SSN), e-mail address, work 
phone, location, organization, job series, and grade, years of 
experience at DFAS, total years of work experience.

Authority for the maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 1402, and 
Department of Defense Instruction (DoDI) 1430.02, Civilian Career 
Management.

Purpose(s):
    The Defense Finance and Accounting Service (DFAS) is proposing to 
establish a system of records to provide DFAS civilian employees with 
an automated mentoring system which will match mentees with potential 
mentors based on mentee need and mentor capabilities and experience. 
The system will facilitate the tracking and management of the DFAS 
mentoring relationships.

Routine use of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: To DFAS contractors who 
serve as the agent for the Agency for the purpose of managing the DFAS 
web-based mentoring program. It may also be disclosed for any of the 
DoD ``Blanket Routine Uses'' as published at the beginning of the DFAS 
compilation of systems of record notices.

[[Page 14233]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in an electronic database.

Retrievability:
    By individual's name.

Safeguards:
    The system is a Web-based system and it is maintained by a DoD 
contractor on a contractor owned computer server. The data is protected 
by dedicated firewalls and web servers that are physically separated 
from other contractor database servers. The database resides behind a 
firewall, is not publicly accessible, and a distinct database instance 
is used for this system. The contractor employs constant proactive 
monitoring, including port monitoring to identify unauthorized attempts 
to upload or change information or otherwise cause damage to the 
system. The server is located in a secured facility with limited 
access. In accordance with the contract, the contractor is not to 
remove any of the data from the contracting site, and the contractor 
must follow the DoD safeguarding policies, and regulations as defined 
in the contract. The contractor is to ensure confidentiality of all 
data, and it will be shared with only those individuals who have a 
need-to-know.

Retention and disposal:
    Destroy when 5 years old or when superseded or obsolete, whichever 
is sooner.

System manager(s) and address:
    DFAS Mentoring and Coaching Program Manager, Learning and 
Development Division, 8899 E. 56th Street, Indianapolis, IN 46249-0160.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications and 
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this record system should address written inquiries to the 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/ Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the Defense Civilian Personnel Data System (DCPDS) and the 
individual concerned.

Exemptions claimed for the system:
    None.

[FR Doc. E8-5308 Filed 3-14-08; 8:45 am]
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