[Federal Register Volume 73, Number 45 (Thursday, March 6, 2008)]
[Notices]
[Pages 12147-12148]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-4373]


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DEPARTMENT OF DEFENSE

Defense Intelligence Agency

[DoD-2008-OS-0023]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Defense Intelligence Agency is amending a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 7, 2008 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 29, 2008.
L.M. Bynum,
Alternate Federal Register Liaison Officer, Department of Defense.
LDIA 07-0002

Changes:
System name:
    Delete entry ``Special Program Information System'' and replace 
with ``Special Program Information Systems.''
* * * * *

Categories of individuals covered by the system:
    Delete entry ``Defense Intelligence Agency personnel, military 
personnel, and contractor employees'' and replace with ``Civilian, 
military and contract Intelligence Community employees.''

Categories of records in the system:
    Delete entry ``Individual's full name, Social Security Number 
(SSN), employee's type (civilian, military or contractor), organization 
name, and type of clearance level'' and replace with ``Individual's 
full name, Social Security Number (SSN), employee's type (civilian, 
military or contractor), organization name, type of clearance level, 
and name of database to which access has been granted.''
* * * * *

Purpose(s):
    Delete entry ``To maintain a database of Defense Intelligence 
Agency personnel granted access to specific information within the 
Intelligence Community'' and replace with ``To maintain a database of 
Intelligence Community personnel granted access to specific information 
within the Intelligence Community.''
* * * * *

Retention and disposal:
    Delete entry ``Data will be maintained as long as users maintain an 
active clearance in a DIA Security System. Once their clearance is no 
longer active, their entry will be removed automatically'' and replace 
with ``Data will be maintained as long as users require access to 
respective databases.''

System manager(s) and address:
    Delete entry ``Chief, Program Development Branch, Office for 
Security Operations and Anti-Terrorism, Defense Intelligence Agency, 
200 MacDill Blvd., Washington, DC 20340-5100'' and replace with 
Directorate for Information Management and Chief Information Officer, 
Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340-
5100.''
* * * * *

Record source categories:
    Delete entry ``By the individuals, from other databases, or from 
external sources'' and replace with ``Information provided by 
individuals requesting access and information derived from other 
databases to verify eligibility, such as security clearance level.''
* * * * *
LDIA 07-0002

System name:
    Special Program Information Systems.

System location:
    Defense Intelligence Agency, 200 MacDill Boulevard, Washington, DC 
20340.

Categories of individuals covered by the system:
    Civilian, military and contract Intelligence Community employees.

Categories of records in the system:
    Individual's full name, Social Security Number (SSN), employee's 
type (civilian, military or contractor), organization name, type of 
clearance level, and name of database to which access has been granted.

Authority for maintenance of the system:
    Executive Order 12958, Classified National Security Information; 
DoD Instruction 5205.07, Special Access Program (SAP) Policy; DoD 
Instruction 5205.11, Management, Administration, and Oversight of DoD 
Special Access Programs (SAPs); DoD 5200.1-R, Information Security 
Program; DIA Manual 56-1, 31 Special Program Management; and E.O. 9397 
(SSN).

Purpose(s):
    To maintain a database of Intelligence Community personnel granted 
access to specific information within the Intelligence Community.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records

[[Page 12148]]

or information contained therein may specifically be disclosed outside 
the Department of Defense as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the DIA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's name and Social Security Number (SSN).

Safeguards:
    Physical entry is restricted by the use of guards, locks, and 
administrative procedures. Automated records are password controlled 
with system-generated, forced password-change protocols or equipped 
with ``Smart Card'' technology that requires the insertion of an 
embedded identification card and entry of a PIN.

Retention and disposal:
    Data will be maintained as long as users require access to 
respective databases.

System manager(s) and address:
    Directorate for Information Management and Chief Information 
Officer, Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC 
20340-5100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DIA Privacy Office (DAN-1A), Defense 
Intelligence Agency, 200 MacDill Blvd, Washington, DC 20340-5100.
    Requests should contain individual's full name, current address, 
telephone number, and Social Security Number (SSN).

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system of records, should address written inquiries 
to the DIA Privacy Official, Defense Intelligence Agency (DAN-1A), 200 
MacDill Blvd, Washington, DC 20340-5100.
    Requests should contain individual's full name, current address, 
telephone number, and Social Security Number (SSN).

Contesting record procedures:
    DIA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DIA 
Instruction 5400.001 ``Defense Intelligence Agency Privacy Program'' 
and DIA Instruction 5400.002, Freedom of Information Act.

Record source categories:
    Information provided by individuals requesting access and 
information derived from other databases to verify eligibility, such as 
security clearance level.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-4373 Filed 3-5-08; 8:45 am]
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