[Federal Register Volume 73, Number 45 (Thursday, March 6, 2008)]
[Notices]
[Pages 12146-12147]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-4370]



[[Page 12146]]

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DEPARTMENT OF DEFENSE

Defense Intelligence Agency

[DoD-2008-OS-0022]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Defense Intelligence Agency is amending a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 7, 2008 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 29, 2008.
L.M. Bynum,
Alternate Federal Register Liaison Officer, Department of Defense.
LDIA 05-0001

System name:
    Human Resources Management System (HRMS) (November 25, 2005, 70 FR 
71099).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Records include, but are not 
limited to employment, security, education, training & career 
development, organizational and administrative information such as 
employee name, Social Security Number (SSN), addresses, phone numbers, 
emergency contacts and employee identification number, etc.''
* * * * *

Retrievability:
    Delete entry and replace with ``Name and employee identification 
number.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Defense Intelligence Agency, 
Directorate of Human Capital, Office for Human Capital Online 
Services''.
* * * * *
LDIA 05-0001

System name:
    Human Resources Management System (HRMS).

System location:
    Defense Intelligence Agency, Washington, DC 20340-0001.

Categories of individuals covered by the system:
    Current and former military and civilian personnel employed by or 
temporarily assigned to the DIA; current and former contract personnel; 
current and former civilian dependents, current and former military 
dependents assigned to the Defense Attach[eacute] System; and 
individuals applying for possible employment.
    DoD military, civilian, or contractor personnel nominated for 
security clearance/SCI access by DIA, and other DoD agencies and 
offices.

Categories of records in the system:
    Records include, but are not limited to employment, security, 
education, training & career development, organizational and 
administrative information such as employee name, Social Security 
Number (SSN), addresses, phone numbers, emergency contacts and employee 
identification number, etc.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 401 et 
seq.), 10 U.S.C. 113, 5 U.S.C. 301, 44 U.S.C. 3102, and E.O. 9397 
(SSN).

Purpose(s):
    To collect employment and related information to perform numerous 
administrative tasks, to include preparing, submitting, and approving 
official personnel actions; personnel appraisals; and making decisions 
on benefits & entitlements. HRMS provides a central, official data 
source for the production of work force demographics, reports, rosters, 
statistical analysis, and documentation/studies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Defense Intelligence Agency's compilation of systems of records notices 
apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name and employee identification number.

Safeguards:
    The server hosting HRMS is located in a secure area under employee 
supervision 24/7. Records are maintained and accessed by authorized 
personnel via Defense Intelligence Agency's internal, classified 
network. These personnel are properly screened, cleared and trained in 
the protection of privacy information.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    Defense Intelligence Agency, Directorate of Human Capital, Office 
for Human Capital Online Services.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Freedom of Information Office, Defense 
Intelligence Agency (DAN-1A), 200 MacDill Blvd., Washington, DC 20340-
5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves,

[[Page 12147]]

contained in this system of records, should address written inquiries 
to the Freedom of Information Office, Defense Intelligence Agency (DAN-
1A), 200 MacDill Blvd., Washington, DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Contesting record procedures:
    Defense Intelligence Agency's rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy 
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy 
Program; or may be obtained from the system manager.

Record Source Categories:
    Agency officials, employees, educational institutions, parent 
Service of individual and immediate supervisor on station, and other 
Government officials.

Exemptions claimed for the system:
    None.
[FR Doc. E8-4370 Filed 3-5-08; 8:45 am]
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