[Federal Register Volume 73, Number 42 (Monday, March 3, 2008)]
[Notices]
[Pages 11444-11446]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-4006]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 2, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-03-18, 2 items, 2 
temporary items). Master files and

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outputs associated with an electronic information system used to rate 
Army installations against established standards in three functional 
areas: infrastructure, environment, and services. Data includes names 
of installations, functional areas, categories, and quality and 
quantity ratings assigned to each functional area.
    2. Department of Defense, Army and Air Force Exchange Service (N1-
334-08-1, 4 items, 4 temporary items). Criminal investigation report 
files, including interviews, cover sheets, transmittal sheets, lists of 
property stolen or recovered, recommendations for actions, and similar 
records.
    3. Department of Defense, Office of Inspector General (N1-509-07-2, 
3 items, 2 temporary items). Records relating to criminal 
investigations polygraph examination files. The files include graphic 
recordings (charts) of a subject's physiological reactions to a line of 
questions and copies of the questions asked by the examiner. Proposed 
for permanent retention are polygraph files relating to criminal 
investigation case files involving significant crimes.
    4. Department of Defense, Office of the Secretary of Defense (N1-
330-08-5, 2 items, 2 temporary items). System master file and outputs 
associated with an electronic information system used to configure 
Department of Defense identification credentials to meet local business 
needs. The files contain personnel identification data to include name, 
gender, height, weight, eye color, place and date of birth, photograph, 
iris scans, and fingerprints.
    5. Department of Homeland Security, Headquarters (N1-563-08-2, 6 
items, 6 temporary items). Nondisclosure agreements signed by agency 
personnel and contractors with access to sensitive information. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    6. Department of Homeland Security, Office of Intelligence and 
Analysis (N1-563-07-16, 7 items, 6 temporary items). Records consisting 
of declassification request files; dissemination lists for intelligence 
products; reports containing raw, unevaluated intelligence; requests 
for information files; situation awareness reports; and workflow 
tracking systems. Proposed for permanent retention are recordkeeping 
copies of finished intelligence reports case files. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    7. Department of Housing and Urban Development, Government National 
Mortgage Association (N1-207-07-3, 17 items, 13 temporary items). 
Program operations files, records documenting the issuance, servicing, 
and oversight of guaranteed securities, publicity files, and other 
related records. Proposed for permanent retention are recordkeeping 
copies of the annual report and the files of the corporate secretary, 
president, and executive vice-president. This schedule authorizes the 
agency to apply the proposed disposition instructions for temporary 
records to any recordkeeping medium.
    8. Department of the Interior, Bureau of Reclamation (N1-115-08-1, 
2 items, 2 temporary items). Master files and supporting documentation 
for an electronic information system used to support the financial 
billing process and engineering project management.
    9. Department of the Interior, Bureau of Reclamation (N1-115-08-2, 
4 items, 4 temporary items). Master files, inputs, outputs, and system 
documentation for an electronic information system used to track agency 
compliance with the Americans with Disabilities Act and other programs 
related to facility accessibility improvements.
    10. Department of Justice, Bureau of Prisons (N1-129-07-13, 1 item, 
1 temporary item). Regional Safety Administrator's files related to 
workman's compensation. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
08-5, 1 item, 1 temporary item). This schedule requests authority to 
destroy cases 29C-SL-185340, 29J-SL-187240, and 29K-SL-187135, which 
pertain exclusively to the investigation of the captioned individual. 
This request responds to a Federal Pre-Trial Diversion Program court 
order to delete the records of the captioned individual.
    12. Department of the Navy, United States Marine Corps (N1-NU-07-
14, 8 items, 8 temporary items). Master files and financial and 
quarterly reports of an electronic information system relating to food 
management, including requisitions, storing, preparing, serving, and 
accounting for subsistence supplies. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium except for master files.
    13. Department of Transportation, Federal Transit Administration 
(N1-408-05-1, 181 items, 136 temporary items). Records relating to 
program administration; civil rights program; legal, rulemaking, 
interpretation, and enforcement; budget and accounting; personnel 
management and training; and award and management of grants. Proposed 
for permanent retention are recordkeeping copies of high-level mission-
related correspondence, biographies, and speeches; organizational 
planning files; records of advisory, interagency, and international 
committees sponsored by the agency; press releases; briefing books and 
papers; digital photographs; publications; directives; conference 
proceedings; legal opinions and interpretations; substantive rulemaking 
dockets; enforcement action records and litigation files; reports and 
reviews; and the final reports, studies, or products of grants awarded 
for transit-related research, development, or training. Also scheduled 
for permanent retention are the master files of an electronic 
information system that contains information on every U.S. federally-
funded urban mass transit system and documentation needed to maintain 
and access the files. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    14. Department of the Treasury, Financial Crimes Enforcement 
Network (N1-559-07-1, 14 items, 8 temporary items). Files of the Office 
of the Chief Counsel, which provides interpretations of regulations 
mandated by the Bank Secrecy Act and U.S. Codes. Included are 
correspondence, legal and legislative background and precedent-setting 
information, and ad hoc reports from the partner nations on the 
international initiatives to counter money laundering. Proposed for 
permanent retention are recordkeeping copies of memoranda of 
understanding and interagency agreements, central subject files, and 
regulatory files.
    15. Department of the Treasury, Internal Revenue Service (N1-58-08-
8, 4 items, 4 temporary items). Inputs, master files, outputs, and 
system documentation for an electronic information system used for 
securing consent from external job applicants to disclose tax-related 
information for employment suitability.
    16. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-08-1, 5 items, 5 temporary items). Master files, 
inputs, system documentation, and investigative case files of the Bank 
Fraud Information System. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    17. Environmental Protection Agency, Headquarters (N1-412-07-13, 2 
items, 1 temporary item). This schedule authorizes the agency to apply 
the existing disposition instructions to

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records regardless of the recordkeeping medium. The records consist of 
Privacy Act reports files. Paper recordkeeping copies of these files 
were previously approved for disposal. Also included are annual 
reports, for which paper recordkeeping copies previously were approved 
as permanent.
    18. Environmental Protection Agency, Inspector General (N1-412-07-
70, 10 items, 8 temporary items). This schedule authorizes the agency 
to apply existing disposition instructions to records regardless of the 
recordkeeping medium. The records include hotline files, management 
assessment reviews and program evaluations, audit case files, 
suspension and debarment files, and investigative case files (exclusive 
of those that are unusually significant). Paper recordkeeping copies of 
these files were previously authorized for disposal. Also included are 
semiannual reports, for which paper recordkeeping copies previously 
were approved as permanent.
    19. Environmental Protection Agency, Office of Pesticides Programs 
(N1-412-07-50, 14 items, 14 temporary items). This schedule authorizes 
the agency to apply existing disposition instructions to records 
regardless of recordkeeping medium. The records include re-registration 
case files and other documentation that supports or is ancillary to the 
registration of pesticides, including chemical reviews, laboratory test 
reports, novel microbial pesticide files, emergency exemption jackets, 
and other administrative files. Paper recordkeeping copies of these 
files were previously approved for disposal.
    20. National Archives and Records Administration, Office of 
Administration (N1-64-08-6, 4 items, 4 temporary items). Master files 
of the Physical Access Control System, which maintains data for 
identity verification and access control activity in compliance with 
Homeland Security Presidential Directive 12. This schedule requests an 
exception to the applicable General Records Schedule for access control 
files.

    Dated: February 25, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-4006 Filed 2-29-08; 8:45 am]
BILLING CODE 7515-01-P