[Federal Register Volume 73, Number 35 (Thursday, February 21, 2008)]
[Notices]
[Pages 9546-9547]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-3210]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[DOD-2008-OS-0011]


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Inspector General (OIG) is altering a system 
of records to its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on March 24, 2008 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, 
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 
22202-4703.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted February 13, 2008, 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: February 14, 2008
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG 20
    Defense Audit Management Information System (DAMIS) (November 29, 
2002, 67 FR 71151)

Changes:
* * * * *

System name:
    Delete and replace with ``Defense Automated Management Information 
System (DAMIS).''

System location:
    Delete and replace with ``Perot Systems Government Services, 8270 
Willow Oaks Corporate Drive, Willow Oaks 3, Fairfax, VA 22031-4615.''

Categories of individuals covered by the system:
    Delete and replace with ``All active personnel employed by the 
Office of the Inspector General, Department of Defense, the Naval Audit 
Service, the Army Audit Agency, and the Air Force Audit Agency.''
* * * * *

Purpose(s):
    Delete and replace with ``Information is used to maximize staff 
resources and to provide project cost summary data; to track staff 
hours allocated towards project preparation and active projects which 
will allow for more effective scheduling of unassigned personnel and to 
categorize indirect time expended for end-of-year reporting; to plan 
workloads, to assist in providing time and attendance to the 
centralized payroll system; and to schedule and track training.''
* * * * *

Safeguards:
    Delete and replace with ``Access to DAMIS is protected through the 
use of assigned user/IDs and passwords for entry to the different 
subsystem applications. Once the user's credentials are acknowledged by 
the system, individual(s) are only allowed to perform predefined 
transactions/processes on files according to their access levels and 
functionality.''
* * * * *

Retention and disposal:
    Delete and replace with ``Master file contains data relating to 
audit projects, final reports, training, and time and attendance. 
Destroy/delete 20 years after the case is closed. System Outputs 
include specific use reports (not

[[Page 9547]]

required periodic reports) or results of queries on selected data. Keep 
in current file until no longer needed for conducting business, but not 
longer than 2 years, then destroy.''

System manager(s) and address:
    Delete and replace with ``Technical Director, Corporate Analysis 
and Planning Division, Office of the Deputy Inspector General for 
Auditing, Office of the Inspector General, DoD, 400 Army Navy Drive, 
Arlington, VA 22202-4703.''

Notification procedure:
    Delete and replace with ``Individuals seeking access to records 
about themselves contained in this system of records should address 
written requests to the Chief, Freedom of Information Act Requester 
Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 
22202-4703.
    Written request should contain the individual's full name, 
signature and work organization.''

Record access procedures:
    Delete and replace with ``Individuals seeking access to records 
about themselves contained in this system of records should address 
written requests to the Chief, Freedom of Information Act Requester 
Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 
22202-4704.
    Written request should contain the individual's full name, 
signature and work organization.''
* * * * *
CIG-20

System name:
    Defense Automated Management Information System (DAMIS)

System location:
    Perot Systems Government Services, 8270 Willow Oaks Corporate 
Drive, Willow Oaks 3, Fairfax, VA 22031-4615.

Categories of individuals covered by the system:
    All active personnel employed by the Office of the Inspector 
General, Department of Defense, the Naval Audit Service, the Army Audit 
Agency, and the Air Force Audit Agency.

Categories of records in the system:
    Individual's name; current employment status; training courses 
scheduled and received, pay grade, handicap code, duty address, 
security clearance, audit project position, education number of 
training days, entered on duty date, date of release, and employee 
status code.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DoD Directive 5106.1, 
Inspector General of the Department of Defense; and DoD Directive 
8320.1, DoD Data Administration.

Purpose(s):
    Information is used to maximize staff resources and to provide 
project cost summary data; to track staff hours allocated towards 
project preparation and active projects which will allow for more 
effective scheduling of unassigned personnel and to categorize indirect 
time expended for end-of-year reporting; to plan workloads, to assist 
in providing time and attendance to the centralized payroll system; and 
to schedule and track training.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OIG compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated records are maintained on electronic storage media/
magnetic tape.

Retrievability:
    Individual's name.

Safeguards:
    Access to Defense Automated Management Information System is 
protected through the use of assigned user/IDs and passwords for entry 
to the different subsystem applications. Once entry is acknowledged by 
the system, individual(s) are only allowed to perform predefined 
transactions/processes on files according to their access levels and 
functionality.

Retention and disposal:
    Master file contains data relating to audit projects, final 
reports, training, and time and attendance. Destroy/delete 20 years 
after the case is closed.
    System Outputs include specific use reports (not required periodic 
reports) or results of queries on selected data. Keep in current file 
until no longer needed for conducting business, but not longer than 2 
years, then destroy.

System manager(s) and address:
    Technical Director, Corporate Analysis and Planning Division, 
Office of the Deputy Inspector General for Auditing, Office of the 
Inspector General, DoD, 400 Army Navy Drive, Arlington, VA 22202-4703.

Notification procedure:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the Chief, 
Freedom of Information Act Requester Service Center/Privacy Act Office, 
400 Army Navy Drive, Arlington, VA 22202-4703.
    Written request should contain the individual's full name, 
signature, and work organization.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the Chief, 
Freedom of Information Act Requester Service Center/Privacy Act Office, 
400 Army Navy Drive, Arlington, VA 22202-4703.
    Written request should contain the individual's full name, 
signature, and work organization.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories:
    From the subject individual and activity supervisors.

Exemptions claimed for the system:
    None.

[FR Doc. E8-3210 Filed 2-20-08; 8:45 am]
BILLING CODE 5001-06-P