[Federal Register Volume 73, Number 27 (Friday, February 8, 2008)]
[Notices]
[Pages 7609-7611]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-2447]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 10, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this

[[Page 7610]]

public notice lists the organizational unit(s) accumulating the records 
or indicates agency-wide applicability in the case of schedules that 
cover records that may be accumulated throughout an agency. This notice 
provides the control number assigned to each schedule, the total number 
of schedule items, and the number of temporary items (the records 
proposed for destruction). It also includes a brief description of the 
temporary records. The records schedule itself contains a full 
description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Cooperative State Research, 
Education, and Extension Service (N1-540-07-6, 18 items, 14 temporary 
items). Records of the Office of Communications, including FOIA 
coordination records, working files, drafts, routine or internal 
photographs and media relations records, and web site content, 
management, and technical records. Proposed for permanent retention are 
recordkeeping copies of significant, mission-related publications, 
photographs, and films. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    2. Department of Energy, Bonneville Power Administration (N1-305-
07-1, 94 items, 82 temporary items). Comprehensive agency-wide schedule 
covering the records of 21 agency functions, including power 
generation; power transmission; power sales and marketing; transmission 
load; agency management and policy development; law and litigation; 
human resources; training; procurement, billing, budget, and 
accounting; property asset management; facilities, equipment, and 
vehicles; environmental compliance; energy conservation; safety and 
risk management; security; document management and workflow; news 
releases and publications; digital systems maintenance; geographic 
information systems; computer assisted design; internet and intranet 
services; weather and stream-flow; and reference. Proposed for 
permanent retention are recordkeeping copies of policy and procedure 
decisions for new and advanced technologies and methodologies, 
environmental impact statements and supporting documentation, Office of 
Management and Budget and congressional budget requests with supporting 
documentation, agency organization files, significant litigation case 
files, wildlife agreements and mitigation plans that establish policy 
precedents, strategic infrastructure policy development files, 
significant environmental compliance documentation, policy and 
procedures governing the sale and conservation of energy that apply new 
and advanced technologies, publications, geographic information system 
data layers and metadata for maps, and computer assisted design 
drawings for mission-related equipment and structures. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium, except for certain geographic information 
system and computer assisted design records.
    3. Department of Energy, Office of Scientific and Technical 
Information (N1-434-06-1, 4 items, 2 temporary items). Records relating 
to agency final reports of scientific and technical projects. Included 
are paper and microform copies of final reports. Proposed for permanent 
retention are electronic copies of final reports and a cumulative 
index.
    4. Department of Health and Human Services, Food and Drug 
Administration (N1-88-04-4, 8 items, 6 temporary items). Public 
calendars, employee newsletters, publication approvals, materials used 
to respond to public inquiries, and annual FOIA Reports. Proposed for 
permanent retention are recordkeeping copies of press releases and 
publications. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    5. Department of Homeland Security, Science and Technology 
Directorate (N1-563-07-18, 1 item, 1 temporary item). Master file of an 
electronic information system used to assess the status of coordination 
and cooperation between emergency response agencies at the local, 
tribal, state and federal level.
    6. Department of Homeland Security, U.S. Customs and Border 
Protection (N1-568-07-1, 1 item, 1 temporary item). Master file for an 
electronic information system used to track passengers departing for 
and arriving from the European Union.
    7. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-07-6, 2 items, 2 temporary items). Master file and 
outputs of the Online LEAD System which makes available to law 
enforcement agencies a copy of Firearms Tracing System data, which was 
previously approved as permanent.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
07-21, 12 items, 12 temporary items). Records of the Counterterrorism 
Division including inputs, master files, system documentation and 
backups associated with an electronic information system used to 
collect and disseminate information about terrorist related threats and 
suspicious activities. Also included are shift transition and security 
audit logs, briefing books, and summaries. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    9. Department of State, Overseas Buildings Operations (N1-59-07-8, 
4 items, 4 temporary items.). Records documenting technical aspects of 
construction progress for the new U.S. embassy compound in Baghdad, 
Iraq. Records include digital images and hard copy printouts, weekly 
construction status reports, and quality assurance reports.
    10. Department of State, Bureau of Population, Refugees, and 
Migration (N1-59-08-3, 4 items, 3 temporary items). Proposal process 
files and Worldwide Refugee Admissions Processing System (WRAPS) master 
file and outputs accumulated by the Office of Refugee Admission. 
Proposed for permanent retention are recordkeeping copies of voluntary 
agency and affiliate monitoring reports.
    11. Department of State, All Foreign Service Posts (N1-84-08-2, 9 
items, 9 temporary items). Refugee coordinator files, fiscal records, 
correspondence with voluntary agencies, voluntary agency employee case 
files, and refugee case files.
    12. Department of the Treasury, Internal Revenue Service (N1-58-08-
7, 1 item, 1 temporary item). Revenue Procedure 92-29 case project 
files and supporting documents relating to tax on common improvements 
to real estate.
    13. Department of the Treasury, Office of Thrift Supervision (N1-
483-08-1, 48 items, 48 temporary items). This schedule authorizes the 
agency to apply the existing disposition instructions to records series 
regardless of recordkeeping medium. The records include correspondence 
files, congressional requests and response files, disaster recovery 
files, subject files, chronological files, signature files and report 
files. Paper recordkeeping copies of these files were previously 
approved for disposal.
    14. Environmental Protection Agency, Headquarters (N1-412-07-26, 1 
item, 1 temporary item). This schedule authorizes the agency to apply 
existing disposition instructions to records

[[Page 7611]]

regardless of the recordkeeping medium. The records consist of 
certification statements and correspondence from importers of chemical 
substances or mixtures documenting receipt of shipment as well as 
certifying compliance with provisions of the Toxic Substances Control 
Act. Paper recordkeeping copies of these files were previously approved 
for disposal.
    15. Environmental Protection Agency, Regional Offices (N1-412-07-
32, 1 item, 1 temporary item). This schedule authorizes the agency to 
apply existing disposition instructions to records regardless of the 
recordkeeping medium. The records consist of regional toxic substance 
files related to monitoring and compliance activities under the Toxic 
Substances Control Act. Paper recordkeeping copies of these files were 
previously approved for disposal.
    16. Social Security Administration, Office of Disability and Income 
Security Programs (N1-47-08-1, 11 items, 11 temporary items). Records 
related to eligibility for new or continuing benefits under Title XVIII 
of the Social Security Act. The records in this schedule were 
previously approved for disposal; this schedule revises the description 
and/or disposition for certain of these records. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.

    Dated: February 4, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E8-2447 Filed 2-7-08; 8:45 am]
BILLING CODE 7515-01-P