[Federal Register Volume 73, Number 13 (Friday, January 18, 2008)]
[Notices]
[Pages 3492-3493]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-855]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 19, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too

[[Page 3493]]

includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Risk Management Agency (N1-258-08-1, 
1 item, 1 temporary item). Records pertaining to educational agreements 
of the Risk Management Education office. Included are application 
scores, funding and financial documents, and activity logs. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of the Army, Agency-wide (N1-AU-04-9, 2 items, 2 
temporary items). Master file and outputs associated with an electronic 
information system used to track basic human resources data on 
personnel deployed to a theater of operations. Data includes personnel 
identifiers, assignment data, and contact information of next of kin.
    3. Department of Defense, Defense Commissary Agency (N1-506-07-9, 
10 items, 10 temporary items). Records in the Office of the General 
Counsel pertaining to legal matters. Included are correspondence, 
information releases, legal opinions, pecuniary charges and appeals, 
claims, and law enforcement reports. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    4. Department of Homeland Security, Headquarters Offices (N1-563-
07-13, 14 items, 1 temporary item). Write-in campaign correspondence. 
Proposed for permanent retention are recordkeeping copies of 
Congressional reports, briefing books, correspondence, plans, policy 
records, scheduling records, speeches and testimonies, subject files, 
telephone logs, and trip books. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    5. Department of Justice, Criminal Division (N1-60-07-7, 4 items, 2 
temporary items). Records of the Domestic Security Section, including 
duplicates of case files litigated by U.S. attorneys used for oversight 
purposes and general administrative files of the Section. Proposed for 
permanent retention are recordkeeping copies of records related to 
cases litigated by the Section and selected general files.
    6. Department of Transportation, Federal Railroad Administration 
(N1-399-07-2, 1 item, 1 temporary item). Records consisting of 
responses to audits, evaluations, and routine investigations. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    7. Department of Transportation, Federal Railroad Administration 
(N1-399-07-12, 2 items, 2 temporary items). Records relating to grants 
and other program support agreements with Federal, state, local, and 
international government agencies, universities and institutions. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    8. Department of the Treasury, Internal Revenue Service (N1-58-08-
1, 2 items, 2 temporary items). Correspondence with taxpayers and 
employers relating to the Withholding Compliance Program. This schedule 
revises the description and/or disposition for these records, which 
were previously approved for disposal.
    9. Department of the Treasury, Internal Revenue Service (N1-58-08-
2, 1 item, 1 temporary item). Records relating to Passive Foreign 
Investment Company for Tainted Removal Election (Form 8621-A) files. 
Included are review check sheets, activity logs, case history 
worksheets, document requests and other correspondence.
    10. Department of the Treasury, Internal Revenue Service (N1-58-08-
3, 5 items, 5 temporary items). Inputs, outputs, master files and 
documentation associated with an electronic information system used to 
record and manage all Systemic Advocacy project activities, task 
forces, reviews and advocacy portfolios.
    11. Department of the Treasury, Internal Revenue Service (N1-58-08-
4, 4 items, 4 temporary items). Inputs, outputs, electronic data, and 
system documentation associated with an electronic information system 
used to validate U.S. residency for applicants claiming benefits or 
exemptions relating to foreign income.
    12. Department of the Treasury, Internal Revenue Service (N1-58-08-
5, 1 item, 1 temporary item). Records relating to taxpayer delinquency, 
consisting of work requests received by secure e-mail and retained for 
inventory control and quality review purposes.
    13. Commodity Futures Trading Commission, Office of the General 
Counsel (N1-180-08-1, 1 item, 1 temporary item). Attorney work papers 
used as background information for litigation cases, including drafts, 
correspondence, and interview notes. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    14. Office of Compliance, Agency-wide (N1-577-07-1, 24 items, 15 
temporary items). Includes Administrative Dispute Resolution case 
files, forms, mediation surveys, general correspondence, and electronic 
case-tracking system; labor management relations case files, reviews, 
and forms; agency Web site; draft biennial and requestor-initiated 
inspections of Occupational Safety and Health Administration and 
Americans with Disabilities Act violations within the legislative 
branch; inspections of Federal Labor Relations Act violations within 
the legislative branch; litigation files; rulemaking files; and ethics 
inquiries. Proposed for permanent retention are recordkeeping copies of 
Executive Director's and Deputy Executive Directors' official files and 
standard operating procedures; educational materials; official 
photographs; historical documents (including annual reports); and Board 
of Directors' official files, final reports and decisions.

    Dated: January 14, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E8-855 Filed 1-17-08; 8:45 am]
BILLING CODE 7515-01-P