[Federal Register Volume 72, Number 248 (Friday, December 28, 2007)]
[Notices]
[Pages 73899-73904]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-25273]


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OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE

Office of the Inspector General


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, Office of the Director of 
National Intelligence.

ACTION: Notice to establish systems of records.

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[[Page 73900]]

SUMMARY: The Office of the Inspector General (OIG) of the Office of the 
Director of National Intelligence (ODNI) is establishing several new 
systems of records subject to the Privacy Act of 1974, as amended, 5 
U.S.C. 552a. These systems of records are maintained by the OIG.

DATES: This action will be effective on February 6, 2008, unless 
comments are received that result in a contrary determination.

ADDRESSES: You may submit comments, identified by [RIN number], by any 
of the following methods: Federal eRulemaking Portal: http://www.regulations.gov.
    Mail: Director, Information Management Office, Office of the 
Director of National Intelligence, Washington, D.C. 20511.

FOR FURTHER INFORMATION CONTACT: Mr. John F. Hackett, Director, 
Information Management Office, 703-482-3610.

SUPPLEMENTARY INFORMATION: The Intelligence Reform and Terrorism 
Prevention Act of 2004 (IRTPA), section 1078, amended the Inspector 
General Act of 1978 to grant the Director of National Intelligence 
(DNI) the authority to establish an Office of the Inspector General 
(OIG) with ``any of the powers and responsibilities'' set forth in the 
Inspector General Act of 1978.
    On September 7, 2005, by ODNI Instruction 2005-10, the DNI 
established the OIG to detect and deter waste, fraud, abuse, and 
misconduct involving the ODNI and Intelligence Community programs and 
personnel, and to promote economy, efficiency and effectiveness in the 
ODNI and Intelligence Community operations. The OIG has responsibility 
for programs and operations internal to the ODNI, as well as 
responsibilities over community-wide and cross-agency matters that are 
within the DNI's authorities.
    The ODNI OIG has a threefold mission: (i) To perform, on behalf of 
the DNI, audits, investigations, and inspections of the ODNI and 
component elements; (ii) to support the DNI's responsibilities under 
the IRTPA to improve, reform and integrate the activities of the U.S. 
Intelligence Community as a whole, with particular emphasis on the 
sharing and dissemination of intelligence information, quality of 
analysis, joint duty, and effective execution of the budget; and (iii) 
to identify, develop and lead collaborative projects involving the 
Inspectors General of the 16 Intelligence Community agencies. Where the 
systems of records published herewith contain sensitive personnel 
information or law enforcement or classified information, the DNI is 
proposing to exempt the systems of records from certain portions of the 
Privacy Act and to continue in effect exemptions claimed by record 
source agencies where the reason for the exemption remains valid. As 
required by the Privacy Act, a proposed rule is being published 
concurrently with this notice to seek public comment on the proposal to 
exempt these systems. In accordance with 5 U.S.C. 552a(r), the ODNI has 
provided a report of this new system of records to the Office of 
Management and Budget and to Congress.

    Dated: December 13, 2007.
John F. Hackett,
Director, Information Management Office.

SYSTEM NAME:
    Office of the Inspector General (OIG) Human Resources Records 
(ODNI/OIG-001).

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Inspector General (OIG), Office of the Director of 
National Intelligence (ODNI), Washington, DC 20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former OIG staff; military and civilian personnel 
detailed or assigned to the OIG; and current and former OIG contract 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic data including name, social security number, residence, 
emergency contacts, employing organization, employee identification, 
photographs, training records, skills information, travel records, 
financial claims information, leave requests and approvals, conduct 
records, performance records and awards, suitability-related records, 
medical information, grievance records, other records arising from 
routine administrative activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Intelligence Reform and Terrorism Prevention Act of 2004, Pub. 
L. No. 108-458, 118 Stat. 3638 (Dec. 17, 2004); The National Security 
Act of 1947, as amended, 50 U.S.C. 401-442; Exec. Order No. 13,354, 69 
Fed. Reg. 53,589 (2004); Exec. Order No.12,333, 46 Fed. Reg. 59,941 
(1981); The Inspector General Act of 1978, as amended, 5 U.S.C. App. 1; 
ODNI Instruction 2005-10.

PURPOSE(S):
    Records in this system enable the OIG to carry out its lawful and 
authorized responsibilities to administer its workforce; facilitate and 
expedite processing of employee transactions, including benefits 
elections and administrative actions; provide management with necessary 
data for statistical reports; and provide reference to monitor, record, 
and manage personnel with respect to performance, assignments, 
training, conduct, time and attendance, administrative claims, and 
other matters.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More Than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published concurrently with this notice and incorporated by reference 
(see also: http://www.dni.gov). In addition, the following routine 
use(s) may apply: a. A record from this system of records maintained by 
the OIG may be disclosed as a routine use to appropriate personnel 
within the Office of Personnel Management who have a need to know for 
purposes relating to the administration of retirement benefits for 
individuals covered by this system.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
secure facilities under the control of the Central Intelligence Agency. 
Paper and other hard-copy records are stored in secured areas within 
the control of the OIG.

RETRIEVABILITY:
    By name, social security number, or other identifier. Information 
may be retrieved from this System of Records by automated or hand 
searches based on existing indices and automated capabilities utilized 
in the normal course of business. Only authorized personnel may search 
this system.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are stored in a secure government or contractor 
facility with access to the facility limited to

[[Page 73901]]

authorized personnel only and authorized and escorted visitors. 
Physical security protections include guards and locked facilities 
requiring badges and passwords for access. Paper files are maintained 
in a locked drawer. Electronic files are maintained in secure, limited-
access file-servers. Records are accessed only by authorized government 
personnel and contractors holding appropriate security clearances and 
who have a valid business reason to access the records. Communications 
are encrypted where required and other safeguards are in place to 
monitor and audit access and to detect intrusions. Backup tapes are 
maintained in a secure, off-site location.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a(d) and 36 CFR Chapter 12, Subchapter B, 
Part 1228--Disposition of Federal Records, records will not be disposed 
until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Executive Officer, Office of the Inspector General, Office of the 
Director of National Intelligence, Washington, DC 20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. Individuals 
seeking to learn whether this system contains information about them 
(``notification'') should address inquiries to the ODNI at the address 
and according to the requirements set forth below under the heading 
``Record Access Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access to non-exempt records shall be made in writing with the envelope 
and letter clearly marked ``Privacy Act Request.'' Each request must 
provide the requester's full name and complete address. The requester 
must sign the request, and have it verified by a notary public. 
Alternately, the request may be submitted under 28 U.S.C. 1746, 
certifying the requester's identity and acknowledging that obtaining 
records under false pretenses constitutes a criminal offense. Requests 
for access to information must be addressed to the Director, 
Information Management Office, Office of the Director of National 
Intelligence, Washington, DC 20511. Regulations governing access to 
one's records or for appealing an initial determination concerning 
access to records are contained in the ODNI regulation implementing the 
Privacy Act published concurrently with this notice.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. Individuals 
seeking to correct or amend non-exempt records should address their 
requests to the ODNI at the address and according to the requirements 
set forth above under the heading ``Record Access Procedures.'' 
Regulations governing access to and amendment of one's records or for 
appealing an initial determination concerning access or amendment of 
records are contained in the ODNI regulation implementing the Privacy 
Act published concurrently with this notice.

RECORD SOURCE CATEGORIES:
    Human resources data originates from individuals covered by the 
system, educational institutions, private organizations, federal 
agencies and other ODNI staff.

Exemptions Claimed For The System:
    Records contained within this System of Records may be exempted 
from the requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1) 
and (e)(4)(G),(H),(I); and (f) of the Privacy Act, pursuant to 5 U.S.C. 
552a (k)(1) and (k)(5). Records may be exempted from these subsections 
or, additionally, from the requirements of subsections 
(c)(4);(e)(2),(3),(5),(8),(12) and (g) of the Privacy Act consistent 
with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by the 
originator of the record, provided the reason for the exemption remains 
valid and necessary.

SYSTEM NAME:
    Office of the Inspector General (OIG) Experts Contact Records 
(ODNI/OIG-002).

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Inspector General (OIG), Office of the Director of 
National Intelligence (ODNI), Washington, DC 20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Governmental and private sector experts, academics, business 
professionals and other individuals who have served as advisers, 
consultants or contractors to the ODNI or who are known to have 
expertise in, or access to information about subjects of interest to 
the ODNI or other elements of the Intelligence Community (IC), as 
defined by 401a(4) of the National Security Act, as amended.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic information, including contact information and areas of 
expertise or interest, professional credentials, history of involvement 
with IC activities, clearances, accesses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Intelligence Reform and Terrorism Prevention Act of 2004, Pub. 
L. 108-458, 118 Stat. 3638 (Dec. 17, 2004); The National Security Act 
of 1947, as amended, 50 U.S.C. 401-442; Exec.Order No. 13,354, 69 Fed. 
Reg. 53,589 (2004); Exec. Order No. 12,333, 46 Fed. Reg. 59,941 (1981), 
The Inspector General Act of 1978, as amended, 5 U.S.C. App.1; ODNI 
Instruction 2005-10.

PURPOSE(S):
    Records in this system facilitate communication by authorized ODNI 
OIG personnel with governmental, academic or private sector experts who 
may serve as advisers, consultants or contractors to the ODNI OIG, 
assisting it to carry out authorized responsibilities overseeing ODNI 
functions, supporting ODNI's responsibilities with respect to 
activities of the IC as a whole, and leading collaborative projects 
involving the IC Inspectors General.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More Than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published concurrently with this notice and incorporated by reference 
(see also http://www.dni.gov).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
secure facilities under the control of the

[[Page 73902]]

Central Intelligence Agency. Paper and other hard-copy records are 
stored in secured areas within the control of the OIG.

RETRIEVABILITY:
    By name, social security number, or other identifier. Information 
may be retrieved from this System of Records by automated or hand 
searches based on existing indices and automated capabilities utilized 
in the normal course of business. Only authorized personnel with a need 
to know may search this system.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are stored in a secure government or contractor 
facility with access to the facility limited to authorized personnel 
only and authorized and escorted visitors. Physical security 
protections include guards and locked facilities requiring badges and 
passwords for access. Records are accessed only by authorized 
government personnel and contractors holding appropriate security 
clearances and who have a valid business reason to access the records. 
Communications are encrypted where required and other safeguards are in 
place to monitor and audit access and to detect intrusions. Backup 
tapes are maintained in a secure, off-site location.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a(d) and 36 CFR Chapter 12, Subchapter B, 
Part 1228-Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Executive Officer, Office of the Inspector General, Office of the 
Director of National Intelligence, Washington, DC 20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. Individuals 
seeking to learn whether this system contains information about them 
(``notification'') should address inquiries to the ODNI at the address 
and according to the requirements set forth below under the heading 
``Record Access Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access to non-exempt records shall be made in writing with the envelope 
and letter clearly marked ``Privacy Act Request.'' Each request must 
provide the requester's full name and complete address. The requester 
must sign the request, and have it verified by a notary public. 
Alternately, the request may be submitted under 28 U.S.C. 1746, 
certifying the requester's identity and acknowledging that obtaining 
records under false pretenses constitutes a criminal offense. Requests 
for access to information must be addressed to the Director, 
Information Management Office, Office of the Director of National 
Intelligence, Washington, DC 20511. Regulations governing access to 
one's records or for appealing an initial determination concerning 
access to records are contained in the ODNI regulation implementing the 
Privacy Act published concurrently with this notice.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. Individuals 
seeking to correct or amend non-exempt records should address their 
requests to the ODNI at the address and according to the requirements 
set forth above under the heading ``Record Access Procedures.'' 
Regulations governing access to and amendment of one's records or for 
appealing an initial determination concerning access or amendment of 
records are contained in the ODNI regulation implementing the Privacy 
Act published concurrently with this notice.

RECORD SOURCE CATEGORIES:
    Information is obtained directly from subject individuals; from 
U.S. government personnel; and from the media, libraries, commercial 
databases and other public sources.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records contained within this System of Records may be exempted 
from the requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1) 
and (e)(4)(G),(H),(I); and (f) of the Privacy Act, pursuant to 5 U.S.C. 
552a (k)(1) and (k)(5). Records may be exempted from these subsections 
or, additionally, from the requirements of subsections 
(c)(4);(e)(2),(3),(5),(8),(12) and (g) of the Privacy Act consistent 
with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by the 
originator of the record, provided the reason for the exemption remains 
valid and necessary.

SYSTEM NAME:
    Office of Inspector General (OIG) Investigation and Interview 
Records (ODNI/OIG-003).

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Inspector General (OIG), Office of the Director of 
National Intelligence (ODNI), Washington, DC 20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who are interviewed by or provide information to the OIG; 
persons who are the subjects of OIG reviews, inquiries, or 
investigations; persons involved with matters under investigation by 
the OIG, and persons who have filed grievances with the OIG or with 
other elements of the Intelligence Community (IC), as defined by 
401a(4) of the National Security Act of 1947, as amended.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reports of interviews, signed statements, correspondence, reports 
of investigations, forms, cables, internal memoranda of the ODNI and 
other IC elements, criminal records of individuals covered by the 
system, and materials relating to employee grievances and other matters 
of interest to or inspected by the OIG.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Intelligence Reform and Terrorism Prevention Act of 2004, Pub. 
L. 108-458, 118 Stat. 3638 (Dec. 17, 2004); The National Security Act 
of 1947, as amended, 50 U.S.C. 401-442; Exec. Order No. 13,354, 69 Fed. 
Reg. 53,589 (2004); Exec. Order No. 12,333, 46 Fed. Reg. 59,941 (1981); 
The Inspector General Act of 1978, as amended, 5 U.S.C. App. 1; ODNI 
Instruction 2005-10.

PURPOSE(S):
    Records in this system detail the OIG's conduct of personnel 
grievance and misconduct-related investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    See General Routine Uses Applicable to More Than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published concurrently with this notice and

[[Page 73903]]

incorporated by reference (see also http://www.dni.gov). In addition, 
the following routine uses may apply:
    a. A record from this system of records maintained by the OIG may 
be disclosed as a routine use to officials within the IC where the 
investigation of a grievance, allegation of misconduct or other 
personnel issue is a matter within their administrative or supervisory 
responsibility and there is a need to know, or where the data is 
necessary to conduct management responsibilities including evaluation 
of current and proposed programs, policies and activities, selected 
assignments, and requests for awards or promotions.
    b. Unclassified records in the system, or unclassified portions 
thereof, including information identifying individuals covered by the 
system, may be disclosed as a routine use to the public or to the media 
for release to the public when the matter under investigation has 
become public knowledge or the Inspector General determines that such 
disclosure is necessary to preserve confidence in the integrity of the 
Inspector General process, or is necessary to publicly demonstrate the 
accountability of Intelligence Community employees, officers, or 
individuals covered by the system, unless it is determined that release 
of the specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    c. Records in the system may be disclosed to members of the 
President's Council on Integrity and Efficiency or the Executive 
Council on Integrity and Efficiency for peer reviews and the 
preparation of reports to the President and Congress on the activities 
of the Inspectors General.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
secure facilities under the control of the Central Intelligence Agency. 
Paper records and other hard-copy records are stored in secured areas 
within the control of the OIG and maintained in separate folders in a 
locked filing cabinet dedicated exclusively to OIG investigative files.

RETRIEVABILITY:
    By name, social security number, or other identifier. Information 
may be retrieved from this system of records by automated or hand 
searches based on existing indices, and by automated means utilized in 
the normal course of business. Only authorized personnel with a need to 
know may search this system.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are stored in a secure government or contractor 
facility with access to the facility limited to authorized personnel 
only and authorized and escorted visitors. Physical security 
protections include guards and locked facilities requiring badges and 
passwords for access. Paper files are maintained in a locked file 
cabinet. Electronic files are maintained in secure, limited-access 
file-servers. Records are accessed only by authorized government 
personnel and contractors holding appropriate security clearances and 
who have a valid investigative or business reason to access the 
records. Communications are encrypted where required and other 
safeguards are in place to monitor and audit access and to detect 
intrusions. Backup tapes are maintained in a secure, off-site location.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a(d) and 36 CFR Chapter 12, Subchapter B, 
Part 1228-Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Executive Officer, Office of the Inspector General, Office of the 
Director of National Intelligence, Washington, DC 20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. Individuals 
seeking to learn whether this system contains information about them 
(``notification'') should address inquiries to the ODNI at the address 
and according to the requirements set forth below under the heading 
``Record Access Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access to non-exempt records shall be made in writing with the envelope 
and letter clearly marked ``Privacy Act Request.'' Each request must 
provide the requester's full name and complete address. The requester 
must sign the request, and have it verified by a notary public. 
Alternately, the request may be submitted under 28 U.S.C. 1746, 
certifying the requester's identity and acknowledging that obtaining 
records under false pretenses constitutes a criminal offense. Requests 
for access to information must be addressed to the Director, 
Information Management Office, Office of the Director of National 
Intelligence, Washington, DC 20511. Regulations governing access to 
one's records or for appealing an initial determination concerning 
access to records are contained in the ODNI regulation implementing the 
Privacy Act published concurrently with this notice.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. Individuals 
seeking to correct or amend non-exempt records should address their 
requests to the ODNI at the address and according to the requirements 
set forth above under the heading ``Record Access Procedures.'' 
Regulations governing access to and amendment of one's records or for 
appealing an initial determination concerning access or amendment of 
records are contained in the ODNI regulation implementing the Privacy 
Act published concurrently with this notice.

RECORD SOURCE CATEGORIES:
    Information is obtained from federal, state, local and foreign 
government entities, as well as from individuals, including U.S. 
citizens and foreign nationals, pursuant to the authorized activities 
of investigatory staff of the ODNI, of other IC elements and of federal 
contractors performing investigatory functions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records in this System of Records pertaining to the enforcement of 
criminal laws may be exempted from the requirements of subsections 
(c)(3) and (4); (d)(1),(2),(3),(4); (e)(1),(2),(3),(5),(8); and (g) of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) as claimed by ODNI or 
by the originator of the record. Records constituting classified or 
non-criminal investigatory records may be exempted from the 
requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1) and 
(e)(4)(G),(H),(I); and (f) of the Privacy

[[Page 73904]]

Act pursuant to 5 U.S.C. 552a(k)(1) and (k)(2) as claimed by ODNI or by 
the originator of the records, provided the reason for the exemption 
remains valid and necessary.

[FR Doc. E7-25273 Filed 12-27-07; 8:45 am]
BILLING CODE 3910-A7-P-P