[Federal Register Volume 72, Number 231 (Monday, December 3, 2007)]
[Notices]
[Pages 67972-67974]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-23381]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for

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records disposition authority (records schedules). Once approved by 
NARA, records schedules provide mandatory instructions on what happens 
to records when no longer needed for current Government business. They 
authorize the preservation of records of continuing value in the 
National Archives of the United States and the destruction, after a 
specified period, of records lacking administrative, legal, research, 
or other value. Notice is published for records schedules in which 
agencies propose to destroy records not previously authorized for 
disposal or reduce the retention period of records already authorized 
for disposal. NARA invites public comments on such records schedules, 
as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 2, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-00-38, 2 items, 2 
temporary items). Master file and outputs associated with an electronic 
information system used to track installation populations for resource 
planning purposes. Data includes installation identifiers, unit 
identification codes, and installation population counts (number of 
officers, enlisted, and civilians).
    2. Department of Defense, Office of the Secretary of Defense (N1-
330-08-2, 1 item, 1 temporary item). Master file associated with an 
electronic information system used to track, manage, and report 
personnel data. Data includes personnel contact information, position 
identifiers, security clearances information, assignment data, and 
related data.
    3. Department of Energy, Idaho Operations Office (N1-434-08-1, 1 
item, 1 temporary item). Records relating to radiographs of fuel 
elements. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    4. Department of Health and Human Services, Food and Drug 
Administration (N1-88-06-3, 16 items, 11 temporary items). Non-
significant correspondence, presentations and daily activities of 
senior officials; routine and administrative program correspondence and 
original correspondence after entry into an electronic recordkeeping 
system; electronic data associated with tracking temporary 
correspondence; and background working files. Proposed for permanent 
retention are significant correspondence, presentations and daily 
activities of senior officials, significant program correspondence, and 
electronic data associated with tracking permanent correspondence. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    5. Department of Justice, Federal Bureau of Investigation (N1-65-
08-1, 8 items, 8 temporary items). Inputs, outputs, master file, 
transfer agreements and other records related to the Employee 
Relocation Manager system. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    6. Department of State, All Foreign Service Posts (N1-84-08-1, 8 
items, 6 temporary items). Routine correspondence and case files 
relating to public diplomacy activities. Proposed for permanent 
retention are general public diplomacy program files and locally 
produced publications. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium, for 
temporary items.
    7. Department of Transportation, Federal Railroad Administration 
(N1-399-07-20, 7 items, 5 temporary items). Records used to produce 
outreach materials for the public or Congress, including background 
information, news clippings, public service awards, and records 
relating to public service recognition week. Proposed for permanent 
retention are agency press releases and biographical information on 
agency officials. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.

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    8. Federal Deposit Insurance Corporation, Agency-wide (N1-34-07-1, 
313 items, 276 temporary items). Comprehensive agency schedule covering 
insured depository oversight records, administrative records, and 
operational records. Proposed for permanent retention are the minutes 
of the Board of Directors, program and policy records of the Board and 
divisions, failed financial institution records, and bank management 
simulation records.
    9. Federal Housing Finance Board, Agency-wide (N1-485-08-1, 1 item, 
1 temporary item). Records relating to policies and procedures for 
administrative functions such as travel, leave, procurement, and 
parking.
    10. Federal Maritime Commission, Bureau of Certification and 
Licensing (N1-358-07-2, 7 items, 7 temporary items). Office of 
Passenger Vessels and Information Processing records including 
Performance Certificate and Casualty Certificate application case 
files; copies of Performance and Casualty Certificates; insurance 
policy and trust fund files; and copies of correspondence reading 
files. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    11. Federal Maritime Commission, Agency-wide (N1-358-07-3, 1 item, 
1 temporary item). Master file for an electronic information system 
which provides a contact list of all entities that are regulated by or 
do business with the Commission. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    12. Federal Mediation and Conciliation Service, Office of Director 
and Chief of Staff (N1-280-06-1, 13 items, 7 temporary items). General 
correspondence, reading files, reference copies of official directives, 
working or background files, travel files, and congressional hearing 
and testimony files. Proposed for permanent retention are policy 
records of the Director, the Director's official calendar, official 
copies of directives, Director's speeches, presentations, and 
associated index, and Advisory Committee records.
    13. Federal Mediation and Conciliation Service, Office of General 
Counsel (N1-280-06-2, 7 items, 6 temporary items). Correspondence, case 
files, subpoena files, inquiry request files, congressional inquiry 
files, and reports to the Office of Management and Budget and General 
Services Administration. Proposed for permanent retention are legal 
opinion files.
    14. Federal Mediation and Conciliation Service, Department of 
Public Affairs (N1-280-07-2, 5 items, 2 temporary items). Records 
include reference and convenience files. Proposed for permanent 
retention are electronic publications, audio-visual records, and 
history files.
    15. Federal Mediation and Conciliation Service, Office of Budget 
and Finance (N1-280-07-4, 14 items, 11 temporary items). Budget 
estimates, correspondence, special analysis and year end reports, 
reference copies of budget documents maintained by other offices, 
telecommunication letters, and other budget records. Proposed for 
permanent retention are the official published budget submission, 
correspondence of the Director, and the five year strategic plan.

    Dated: November 23, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E7-23381 Filed 11-30-07; 8:45 am]
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