[Federal Register Volume 72, Number 216 (Thursday, November 8, 2007)]
[Notices]
[Pages 63200-63201]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-21922]
[[Page 63200]]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 10, 2007. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Air Force, Agency-wide (N1-AFU-04-1, 9 items,
7 temporary items). Civil engineering records, including construction
project case files and status reports, engineering specifications, and
layout maps and architectural drawings of routine structures or
projects. Proposed for permanent retention are recordkeeping copies of
significant layout maps, architectural drawings of important structures
or projects, and comprehensive plans at bases and installations. This
schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
2. Department of the Army, Agency-wide (N1-AU-07-15, 4 items, 4
temporary items). Records relating to Army property accountability.
Included are documents attesting to transfers of property
accountability, waivers of property accountability requirements, and
receipts acknowledging responsibility for Army property. This schedule
authorizes the agency to apply the proposed disposition instructions to
any recordkeeping medium.
3. Department of Defense, Defense Commissary Agency (N1-506-07-12,
3 items, 2 temporary items). Records pertaining to office management.
Included are general correspondence files and documents designating
postal workers as distribution clerks and control officers. Proposed
for permanent retention are recordkeeping copies of internal agency
publications such as directives. This schedule authorizes the agency to
apply the proposed disposition instructions to any recordkeeping
medium.
4. Department of Homeland Security, National Protection and
Programs Directorate (N1-563-07-9, 1 item, 1 temporary item). Master
file for an electronic information system which contains information
used to prioritize restoration of telecommunications services to
national security and emergency preparedness personnel after a crisis.
5. Department of Homeland Security, U.S. Citizenship and
Immigration Services (N1-563-08-1, 10 items, 8 temporary items).
Inputs, outputs, master files and documentation associated with an
electronic information system used to collect, process, and track
correspondence received from individuals and employers seeking
assistance. Proposed for permanent retention in the form of outputs are
annual reports to Congress and formal recommendations. This schedule
authorizes the agency to apply the proposed disposition instructions to
any recordkeeping medium, except for the master files.
[[Page 63201]]
6. Department of Homeland Security, United States Secret Service
(N1-87-07-1, 23 items, 22 temporary items). Uniformed Division records,
including Deputy Chief's general files, incident reports not involving
protectees, briefing sheets, surveillance logs and reports, equipment
logs, and alarm and intrusion detection reports. Proposed for permanent
retention are recordkeeping copies of incident reports involving
protectees.
7. Department of Justice, Bureau of Prisons (N1-129-07-15, 2 items,
2 temporary items). Staffing records and operating costs files used for
budget purposes by the Administrative Division.
8. Department of Justice, Federal Bureau of Investigation (N1-65-
07-19, 15 items, 15 temporary items). Records relating to the Human
Resources Division's Student Loan Repayment Program system.
9. Department of Justice, Federal Bureau of Investigation (N1-65-
07-20, 7 items, 7 temporary items). Inputs, outputs, master file,
system documentation, audits, and system backups of the
Counterterrorism Division analytical database.
10. Department of Justice, National Security Division (N1-60-07-5,
2 items, 1 temporary item). Case files relating to the Committee on
Foreign Investment in the United States, chaired by the Department of
the Treasury. Proposed for permanent retention are case files reviewed
by the National Security Division.
11. Department of State, Bureau of Overseas Buildings Operations
(N1-59-07-13, 1 item, 1 temporary item). Management Support Division
renovation and reconfiguration project files. This schedule authorizes
the agency to apply the proposed disposition instructions to any
recordkeeping medium.
12. Department of Transportation, Federal Railroad Administration
(N1-399-07-24, 3 items, 2 temporary items). Documents relating to the
organization, mission, functions, relationships, and delegations of
authority within the Federal Railroad Administration. Proposed for
permanent retention are final copies of agency organization or
reorganization plans and studies that were implemented.
13. Department of the Treasury, Bureau of the Public Debt (N1-53-
08-1, 1 item, 1 temporary item). Copies of bulletins with supporting
documents for the Office of Foreign Assets Control.
14. Department of the Treasury, Internal Revenue Service (N1-58-07-
14, 17 items, 16 temporary items). Student records and course materials
from the National Criminal Investigation Training Academy. Proposed for
permanent retention are the original and master images in the training
photographs collection.
15. Department of the Treasury, Internal Revenue Service (N1-58-07-
15, 3 items, 3 temporary items). Electronic project files and working
files of the Office of Program Evaluation and Risk Analysis related to
strategic, budget, and program planning.
16. Department of the Treasury, United States Mint (N1-104-07-1, 3
items, 1 temporary item). Copies of correspondence initiated by and for
the signature of the Mint's Director, Deputy Director, and high level
Departmental officials. Proposed for permanent retention are official
copes of correspondence maintained by the Executive Secretariat.
17. Board of Governors of the Federal Reserve System (N1-82-07-1, 9
items, 2 temporary items). Draft transcripts and preliminary audio
records of oral history interviews. Proposed for permanent retention
are other oral history records for the agency, including final
transcripts of interviews, final recordings, statements of purpose and
disclaimer, project interview agreements, policies and procedures,
interview lists, and briefing packets. This schedule authorizes the
agency to apply the proposed disposition instructions to any
recordkeeping medium.
18. Consumer Product Safety Commission, Directorate for
Epidemiology (N1-424-07-1, 3 items, 1 temporary item). Output data
associated with an electronic information system used to collect
information on deaths involving consumer products. Proposed for
permanent retention are the master file and system documentation.
19. Federal Maritime Commission, Bureau of Enforcement (N1-358-07-
4, 1 item, 1 temporary item). Master file for an electronic information
system which provides an index to investigated companies and
individuals and links these names to subject terms and associated paper
case files.
20. Federal Maritime Commission, Bureau of Enforcement (N1-358-07-
5, 1 item, 1 temporary item). Master file for an electronic information
system which provides case management for investigations.
21. Federal Maritime Commission, Bureau of Enforcement (N1-358-07-
6, 5 items, 5 temporary items). Records of investigative case files and
related enforcement documentation, settlement agreement files, and
formal proceedings docket files and reading files. This schedule
authorizes the agency to apply the proposed disposition instructions to
any recordkeeping medium. Paper copies of formal proceedings docket
files and reading files were previously approved for disposal.
Dated: November 1, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services, Washington, DC.
[FR Doc. E7-21922 Filed 11-7-07; 8:45 am]
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