[Federal Register Volume 72, Number 191 (Wednesday, October 3, 2007)]
[Notices]
[Pages 56570-56598]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-19351]



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Part IV





National Archives and Records Administration





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Privacy Act of 1974 Republication of Systems of Records Notice; Notice

  Federal Register / Vol. 72, No. 191 / Wednesday, October 3, 2007 / 
Notices  

[[Page 56570]]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Privacy Act of 1974 Republication of Systems of Records Notices

AGENCY: National Archives and Records Administration (NARA).

ACTION: Republication of Systems of Records Notices.

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SUMMARY: The National Archives and Records Administration (NARA) is 
republishing 34 system of records notices in its existing inventory of 
record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, to incorporate minor corrective and administrative changes. 
NARA proposes to add one new system to its inventory, NARA 39, Visitor 
Ticketing Application (VISTA) Files; change the name of NARA 37 from 
``Order Online!'' to ``NARA Online Ordering System;'' and to revise its 
routine uses (found in Appendix A) to incorporate routine use language 
recommended by the President's Task Force on Identity Theft. This 
routine use is being added to all of the systems in NARA's inventory. 
One system, among NARA's inventory of system notices, NARA 23, Office 
of Inspector General Investigative Case Files, was published in the 
Federal Register on June 6, 2007 [72 FR 31348]. That system notice is 
not republished here. The proposed changes are in compliance with OMB 
Circular No. A-130, Appendix I.
    One system is being deleted from the inventory of systems notices 
because NARA no longer maintains the information (NARA 29, State 
Historical Records Advisory Board Member Files).

EFFECTIVE DATES: This proposed action will become effective without 
further notice on November 2, 2007, unless comments received on or 
before that date cause a contrary decision. If changes are made based 
on NARA's review of any comments received, a new final notice will be 
published.

ADDRESSES: NARA invites interested persons to submit comments on this 
system notice. Comments may be submitted by any of the following 
methods:
    Mail: Send comments to: Privacy Act Officer, Office of General 
Counsel (NGC), Room 3110, National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD, 20740-6001.
    Fax: Submit comments by facsimile transmission to 301-837-0293.
    E-Mail: Send comments to [email protected].

FOR FURTHER INFORMATION CONTACT: Ramona Branch Oliver, Privacy Act 
Officer, 301-837-2024 (voice) or 301-837-0293 (fax).

SUPPLEMENTARY INFORMATION: The NARA system of records notices subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been 
published in the Federal Register. They are available on the Internet 
at http://www.archives.gov/foia/privacy-program/inventory.html or from 
the Privacy Act Officer, Office of General Counsel (NGC), Room 3110, 
National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD, 20740-6001.
    The notice for each system of records states the name and the 
location of the record system, the authority for and manner of its 
operation, the categories of individuals that it covers, the types of 
records that it contains, the sources of information in these records, 
and the proposed ``routine uses'' of each system of records. Each 
notice also includes the business address of the NARA official who will 
inform interested persons of the procedures for gaining access to and 
correcting records pertaining to themselves.
    One of the purposes of the Privacy Act, as stated in section 
2(b)(4) of the Act, is to provide certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to disseminate any record of identifiable personal information in a 
manner that assures that such action is for a necessary and lawful 
purpose, that information is current and accurate for its intended use, 
and that adequate safeguards are provided to prevent misuse of such 
information. NARA intends to follow these principles in transferring 
information to another agency or individual as a ``routine use'', 
including assurance that the information is relevant for the purposes 
for which it is transferred.
    The NARA notices and the inventory of routine uses, as amended, are 
published at the end of this notice.

    Dated: September 25, 2007.
Allen Weinstein,
Archivist of the United States.
NARA 1

SYSTEM NAME:
    Researcher Application Files.

SYSTEM LOCATION:
    Researcher application files are maintained in the following 
locations in the Washington, DC area and other geographical regions. 
The addresses for these locations are listed in Appendix B following 
the NARA Notices:
    (1) Customer Services Division;
    (2) Presidential Libraries, Projects, and Staffs;
    (3) Regional Records Services Facilities; and
    (4) Washington National Records Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who apply to use 
original records for research in NARA facilities in the Washington, DC 
area, the Presidential libraries and projects, and the regional records 
services facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Researcher application files may include: researcher applications; 
related correspondence; and electronic records. These files may contain 
the following information about an individual: name, address, telephone 
number, proposed research topic(s), occupation, name and address of 
employer/institutional affiliation, educational level and major field 
of study, expected result(s) of research, photo, researcher card 
number, type of records used, and other information furnished by the 
individual. Electronic systems may also contain additional information 
related to the application process.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, and 2203(f)(1).

PURPOSE(S):
    The information in this system is used to register researchers who 
wish to gain access to original records; to assist NARA in maintaining 
intellectual control over archival holdings and to refer related 
information to the Office of Inspector General if original records are 
determined to be missing or mutilated; to disseminate information 
related to events and programs of interest to NARA's researchers as 
appropriate; and measure customer satisfaction with NARA services. 
Aggregate information from this system may be used for the purposes of 
review, analysis, planning and policy formulation related to customer 
service staffing and facility needs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains researcher application files on individuals to: 
register persons who apply to use original records for research at a 
NARA facility; record initial research interests of researchers; 
determine which records researchers may want to use; to contact 
researchers if additional information

[[Page 56571]]

related to their research interest is found or if problems with the 
requested records are discovered; and prepare mailing lists for sending 
notices of events and programs of interest to researchers, including 
the fundraising and related activities of NARA-associated foundations, 
and invitations to participate in voluntary customer satisfaction 
surveys, unless individuals elect that their application information 
not be used for this purpose. The electronic databases serve as finding 
aids to the applications. Information in the system is also used by 
NARA staff to compile statistical and other aggregate reports regarding 
researcher use of records.
    The routine use statements A, C, E, F, G, and H, described in 
Appendix A following the NARA Notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the name of the 
individual or by researcher card number.

SAFEGUARDS:
    During normal hours of operation, paper records are maintained in 
areas accessible only to authorized personnel of NARA. Electronic 
records are accessible via passwords from workstations located in 
attended offices. After hours, buildings have security guards and/or 
doors are secured and all entrances are monitored by electronic 
surveillance equipment.

RETENTION AND DISPOSAL:
    Researcher application files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For researchers who apply to use records and Nixon presidential 
materials in the Washington, DC area, the system manager for researcher 
application files is: Assistant Archivist for Records Services--
Washington DC (NW). For researchers who apply to use accessioned 
records, presidential records, and donated historical materials in the 
Presidential libraries, Presidential projects, and the regional records 
services facilities, the system managers of researcher application 
files are the directors of the individual libraries and regional 
records services facilities. For researchers who apply to use records 
on storage at the Washington National Records Center (WNRC), the system 
manager is the Director of the WNRC. The addresses for these locations 
are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer, whose address is listed in 
Appendix B following the NARA Notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in researcher application files is obtained from 
researchers and from NARA employees who maintain the files.
NARA 2

SYSTEM NAME:
    Reference Request Files.

SYSTEM LOCATION:
    Reference request files are maintained in the following locations 
in the Washington, DC, area and other geographical regions. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices:
    (1) Office of Records Services--Washington, DC;
    (2) National Historical Publications and Records Commission;
    (3) Presidential Libraries, Projects, and Staffs; and
    (4) Regional Records Services Facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who request 
information from or access to accessioned, inactive, congressional, 
presidential records, presidential materials, and/or donated historical 
materials in the custody of organizational units located in the 
Washington, DC, area; Presidential Libraries, Projects, and Staffs; and 
Regional Records Services Facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reference request files may include: reference service slips; 
reference service databases; correspondence control registers and 
databases; and correspondence, including administrative forms used for 
routine inquiries and replies, between NARA staff and researchers. 
These files may contain some or all of the following information about 
an individual: name, address, telephone number, position title, name of 
employer/institutional affiliation, educational background, research 
topic(s), field(s) of interest, identification of requested records, 
credit card or purchase order information, and other information 
furnished by the researcher.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, 2203(f)(2), and 2907.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains reference request files on individuals to: maintain 
control of records being used in a research room; establish researcher 
accountability for records; prepare replies to researchers' reference 
questions; record the status of researchers' requests and NARA replies 
to those requests; enable future contact with researchers, if 
necessary; and facilitate the preparation of statistical and other 
aggregate reports on researcher use of records. The routine use 
statements A, C, E, F, G and H, described in Appendix A following the 
NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in reference request files may be retrieved by: the 
name of the individual; the Record Group number; or the name, social 
security number, or military service number of the former civilian 
employee/veteran whose record was the subject of the request at the 
National Personnel Records Center.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in

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attended offices. After business hours, buildings have security guards 
and/or secured doors, and all entrances are monitored by electronic 
surveillance equipment.

RETENTION AND DISPOSAL:
    Reference request files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For reference request files located in organizational units in the 
Office of Records Services-Washington, DC, the system manager is the 
Assistant Archivist for Records Services-Washington, DC. For reference 
request files located in the National Historical Publications and 
Records Commission, the system manager is the Executive Director, 
National Historical Publications and Records Commission (NHPRC). For 
reference request files located in the following locations, the system 
manager is the director: Presidential Libraries, Projects, and Staffs; 
and Regional Records Services Facilities. The addresses for these 
locations are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in reference request files is obtained from researchers 
and from NARA employees who maintain the files.
NARA 3

SYSTEM NAME:
    Donors of Historical Materials Files.

SYSTEM LOCATION:
    Donors of historical materials files are maintained in the 
following locations in the Washington, DC area and other geographical 
regions. The addresses for these locations are listed in Appendix B 
following the NARA Notices:
    (1) Office of Records Services--Washington, DC organizational 
units;
    (2) Office of Presidential Libraries:
    (3) Presidential Libraries, Projects, and Staffs; and
    (4) Regional Records Services Facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include donors and potential 
donors of historical materials and oral history interviews to the 
Office of Records Services--Washington, DC, Presidential Libraries, 
Projects, and Staffs, and Regional Records Services Facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Categories of records in this system may include correspondence, 
deeds of gift, deposit agreements, accession files, accession cards, 
accession logs, inventories of museum objects, and oral history use 
agreements, all of which are related to the solicitation and 
preservation of donations and oral history interviews. These files may 
contain the following information about an individual: name, address, 
telephone number, occupation, and other biographical data as it relates 
to the solicitation and donation of historical materials and oral 
history interviews.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2111 and 2112.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains donors of historical materials files on individuals 
to: Record deeds of gift and oral history use agreements; administer 
the solicitation of, accessioning of, and access to historical 
materials; maintain control over the accessions program; and facilitate 
future solicitations of gifts.
    NARA may disclose these records to other Federal agencies and 
former presidents and their agents as NARA administers the access 
provisions of a deed of gift. The routine use statements A, F, G and H, 
described in Appendix A following the NARA Notices, also apply to this 
system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in donors of historical materials files may be 
retrieved by the name of the individual or by the accession number 
assigned to the donation.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Some donor and historical materials files are permanent records and 
are transferred to the National Archives of the United States in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Other files have temporary dispositions and are 
destroyed in accordance with the instructions in the NARA Records 
Schedule. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For donors of historical materials files located in organizational 
units in the Office of Records Services--Washington, DC, the system 
manager is the Assistant Archivist for Records Services--Washington, 
DC, (NW). For donors of historical materials files located in the 
Office of Presidential Libraries, the system manager is the Assistant 
Archivist for Presidential Libraries (NL). For donors of historical 
materials files located in Presidential Libraries, Projects, and Staffs 
and the Regional Records Services Facilities, the system manager is the 
director of the individual Presidential Library, Project, or Staff or 
Regional Records Services Facility. The addresses for these locations 
are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
submit their request in writing to the NARA Privacy Act Officer at the 
address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed above.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial

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determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in donors of historical materials files may be obtained 
from: donors; potential donors; NARA employees who maintain the files 
and handle solicitations and donations of historical materials and oral 
history interviews; associates and family members of donors; associates 
of former presidents; and published sources.
NARA 4

SYSTEM NAME:
    Committee and Foundation Member Files

SYSTEM LOCATION:
    Committee member files may be maintained in NARA organizational 
units that provide administrative support to or oversight of internal 
and inter-agency committees and external standards-setting and 
professional organizations. Committee member files may also be located 
in organizational units that provide administrative support to NARA's 
Federal advisory committees. Foundation member files for the Foundation 
for the National Archives are maintained in the Center for the National 
Archives Experience within the Office of Records Services--Washington, 
DC. Foundation member files for the private foundations that support 
the presidential libraries may be located at individual Presidential 
Libraries and Projects. The addresses are listed in Appendix B 
following the NARA Notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees who serve 
on committees and current and prospective members of NARA's Federal 
advisory committees, the National Archives Foundation, and foundations 
associated with the presidential libraries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Committee and foundation member files may include correspondence, 
resumes, biographical statements, mailing lists, and travel documents. 
These files may contain the following information about an individual: 
name, address, telephone number, NARA correspondence symbol, 
educational background, employment history, list of professional 
accomplishments and awards, titles of publications, and other 
information furnished by the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains committee member files to: review professional 
qualifications of prospective committee members; document committee 
members' travel activities related to committee business; record the 
participation of committee members in committee activities; and contact 
members about future meetings and events. NARA maintains foundation 
member files in order to contact members about meetings, conferences 
and special events. The routine use statements A, F, G, and H described 
in Appendix A following the NARA Notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in committee and foundation member files may be 
retrieved by the name of the individual or by the name of the committee 
or foundation.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Some committee member files are permanent records and are 
transferred to the National Archives of the United States in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to the NARA Files Maintenance and Records Disposition 
Manual). Other committee member [and foundation member--if applicable] 
files have temporary dispositions and are destroyed in accordance with 
the instructions in the NARA Records Schedule. Individuals may request 
a copy of the disposition instructions from the NARA Privacy Act 
Officer. One series of committee member files is unscheduled and, 
therefore, are retained until the Archivist of the United States 
approves one or more dispositions.

SYSTEM MANAGER(S) AND ADDRESS:
    For committee member files the system manager is the Chief of the 
Policy and Planning Staff (NPOL). For working group member files, the 
system manager is the Assistant Archivist for Records Services--
Washington, DC (NW). For the Foundation for the National Archives 
member files, the system manager is the Assistant Archivist for Records 
Services--Washington, DC (NW). For foundation member files located in 
the presidential libraries and projects, the system manager is the 
director of the individual Presidential Library or Project. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address, listed in Appendix 
B following the NARA Notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in committee, working group, and foundation member 
files is obtained from NARA employees, current and prospective members 
of Federal advisory committees, working groups, foundations, and 
references furnished by such persons.
NARA 5

SYSTEM NAME:
    Conference, Workshop, and Training Course Files.

SYSTEM LOCATION:
    Conference, workshop, and training course files may be maintained 
in the following locations in the Washington, DC, area and other 
geographical regions. The addresses for these locations are listed in 
Appendix B following the NARA Notices:
    (1) Office of Records Services--Washington, DC;
    (2) Office of Administration;
    (3) Presidential libraries, staffs, and projects; and
    (4) Office of Regional Records Services.

[[Page 56574]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include attendees and speakers 
at NARA-sponsored conferences, workshops, and training courses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Conference, workshop, and training course files maintained on 
attendees may include: Standard Forms 182, Request, Authorization, 
Agreement, and Certification of Training; application/registration 
forms; evaluations; other administrative forms; and copies of payment 
records. Files maintained on speakers may include correspondence, 
biographical statements, and resumes. These files may contain some or 
all of the following information about an individual: name, home 
address, business address, home telephone number, business telephone 
number, social security number, birth date, position title, name of 
employer/organization, employment history, professional awards, areas 
of expertise, research interests, reason(s) for attendance, titles of 
publications, and other information furnished by the attendee or 
speaker.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2109, and 2904.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains files on attendees and speakers to: register 
attendees for conferences, workshops, training courses, and other 
events; contact attendees for follow-up discussions; plan, publicize, 
and document interest in current and future NARA-sponsored conferences, 
workshops, training courses, and special events; and prepare mailing 
lists in order to disseminate information on future events and 
publications of related interest. Information in the records is also 
used to prepare statistical and other reports on conferences, 
workshops, training courses, and other events sponsored by NARA.
    NARA may disclose information on individuals in the files to 
outside organizations that co-sponsor conferences, workshops, training 
courses, and other events for purposes of administering the course or 
event. NARA may disclose information on an individual to the 
organization or agency that funded the individual's attendance. The 
routine use statements F and H, described in Appendix A following the 
NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in paper records may be retrieved by either the title 
or the date of the conference, workshop, training course, or event and 
thereunder by the name of the individual. Information in electronic 
records may be retrieved by the name of the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Some of the conference, workshop, and training course files are 
permanent records and are transferred to the National Archives of the 
United States in accordance with the disposition instructions in the 
NARA Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Other files have temporary dispositions 
and are destroyed in accordance with the instructions in the NARA 
Records Schedule. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS
    For conference, workshop, and training course files located in the 
Office of Records Services--Washington, DC, the system manager is the 
Assistant Archivist for Records Services--Washington, DC (NW.). For 
files located in the Office of Human Resources Services, the system 
manager is the Assistant Archivist for Administration (NA). For files 
in the following locations, the system manager is the Director: 
Presidential Libraries and Projects, and Office of Regional Records 
Services. The addresses are listed in Appendix B following the NARA 
Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address is listed in 
Appendix B following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the files may be obtained from speakers, attendees, 
and potential speakers and attendees at NARA-sponsored conferences, 
workshops, and training courses, and from references provided by those 
individuals.
NARA 6

SYSTEM NAME:
    Mailing List Files.

SYSTEM LOCATION:
    Mailing lists may be maintained in the following NARA locations. 
The addresses for these locations are listed in Appendix B following 
the NARA Notices:
    (1) Congressional and Public Affairs Staff;
    (2) National Historical Publications and Records Commission;
    (3) Public Programs Division;
    (4) Organization and Staff Development Staff;
    (5) Acquisitions Services Division;
    (6) Presidential Libraries and Projects;
    (7) Regional Records Services Facilities;
    (8) Policy and Planning Staff; and
    (9) Office of the Federal Register.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system may include: members of the 
media; members of Congress; members of the National Historical 
Publications and Records Commission; members of the Foundation for the 
National Archives; local, political, and other dignitaries; researchers 
and records managers; historians, archivists, librarians, documentary 
editors, and other professionals in related fields; educators; authors; 
subscribers to free and fee publications and newsletters; buyers of 
NARA products; vendors; and other persons with an interest in National 
Archives programs, exhibits, conferences, training courses, and other 
events.

CATEGORIES OF RECORDS IN THE SYSTEM:
    In addition to names and addresses, mailing lists may include any 
of the

[[Page 56575]]

following information about an individual: home/business telephone 
number; position title; name of employer, organization, and/or 
institutional affiliation; and subscription expiration date.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2307 and 2904(c).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains mailing lists to generate address labels to: 
disseminate mailings of NARA publications, newsletters, press releases, 
and announcements of meetings, conferences, workshops, training 
courses, public and educational programs, special events, and 
procurements; send invitations for exhibit openings, lectures, and 
other special events; and send customers updated information about NARA 
holdings and about methods of requesting copies of accessioned and non-
current records. The routine use statements F and H, described in 
Appendix A following the NARA Notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records from which paper records may be printed.

RETRIEVABILITY:
    Information about individuals maintained in mailing lists may be 
retrieved by: the name of the individual; the name of an employer or 
institutional/organizational affiliation; the category of individuals/
organizations on mailing lists; the city or zip code.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    When maintained for programs and functions for which the records 
have been scheduled, mailing lists are categorized as temporary 
records. Organizational units update these lists and purge outdated 
information as needed for the purposes previously cited. For those 
programs and functions for which mailing lists and all other records 
have not yet been scheduled, NARA is in the process of identifying and 
scheduling these records.

SYSTEM MANAGER(S) AND ADDRESS:
    For mailing lists maintained in the previously cited locations (1) 
through (9), the system managers are:
    (1) Director, Congressional and Public Affairs Staff (NCON);
    (2) Executive Director, National Historical Publications and 
Records Commission (NHPRC);
    (3) Assistant Archivist for Records Services--Washington, DC (NW);
    (4) Assistant Archivist for Administration (NA);
    (5) Assistant Archivist for Administration (NA);
    (6) Directors, of the individual Presidential Libraries;
    (7) Directors, of the individual Regional Records Services 
Facilities;
    (8) Director, Policy and Planning Staff (NPOL); and
    (9) Director of the Federal Register (NF).
    The addresses are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in mailing lists is obtained from individuals whose 
names are recorded on mailing lists for the purposes previously cited 
or from NARA employees who maintain the lists.
NARA 7

SYSTEM NAME:
    Freedom of Information Act (FOIA) Request Files and Mandatory 
Review of Classified Documents Request Files

SYSTEM LOCATION:
    Freedom of Information Act (FOIA) and mandatory review request 
files are maintained in the following locations. The addresses for 
these locations are listed in Appendix B following the NARA Notices.
    (1) Office of the Federal Register;
    (2) Office of the Inspector General;
    (3) Office of General Counsel;
    (4) Office of Records Services--Washington, DC;
    (5) Regional Records Services Facilities; and
    (6) Presidential Libraries, Projects, and Staffs.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who cite the 
Freedom of Information Act (FOIA) to request access to records and 
persons who request the mandatory review of security-classified 
materials under Executive Order 12958, as amended or predecessor 
orders.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Files for requests made under the Freedom of Information Act and 
the mandatory review provisions of Executive Order 12958, as amended 
(or predecessor orders) may include: correspondence control registers, 
logs, and databases; requests for access or mandatory review, appeal 
letters from requestors, NARA replies to original requests and appeals, 
and supporting documents; Certificate of Citizenship; and other 
administrative forms used in the process. These files may also contain 
information or determinations furnished by and correspondence with 
other Federal agencies. FOIA and mandatory review request files may 
contain some or all of the following information about an individual: 
name, address, telephone number, position title, name of employer/
institutional affiliation, marital status, birthplace, birth date, 
citizenship, research interests, other information provided by the 
requestor, and copies of documents furnished to the requestor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 12958, as amended, its predecessor orders governing 
access to classified information, and 5 U.S.C. 552, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains FOIA and mandatory review request files on 
individuals to record: requests for records under the FOIA, requests 
for access to security-classified materials under the mandatory review 
provisions of Executive Order 12958, as amended and predecessor orders, 
and appeals of denials of access; actions taken on

[[Page 56576]]

requests and appeals; and the status of requests and appeals in logs 
and databases. The records are also used to facilitate the preparation 
of statistical and other reports regarding use of the FOIA and the 
mandatory review provisions of Executive Order 12958, as amended.
    NARA may disclose information in request files to agencies that 
have equity in the requested records in order for those agencies to 
review records for possible declassification and release. The routine 
use statements A, E, F, G and H, described in Appendix A following the 
NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in FOIA and mandatory review request files may be 
retrieved by one or more of the following data elements: the name of 
the individual; an alphanumeric case file number; a project number 
assigned to the request; the Record Group number; the type of request 
(FOIA or mandatory review); or the name, social security number, or 
military service number of the former civilian employee/veteran whose 
record was the subject of the request at the National Personnel Records 
Center.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Some of the Freedom of Information Act (FOIA) and Mandatory Review 
of Classified Documents Request files are permanent records and are 
transferred to the National Archives of the United States in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to the NARA Files Maintenance and Records Disposition 
Manual). Other files have temporary dispositions and are destroyed in 
accordance with the instructions in the NARA Records Schedule. 
Individuals may request a copy of the disposition instructions from the 
NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For Freedom of Information Act (FOIA) request files and mandatory 
review request files, the system managers are:
    (1) For FOIA requests files maintained by the Office of Federal 
Register, the system manager is the Director of the Federal Register 
(NF);
    (2) For FOIA request files related maintained by the Office of the 
Inspector General, the system manager is the Inspector General, Office 
of the Inspector General (OIG);
    (3) For FOIA request files for NARA's operational records the 
system manager is the General Counsel, Office of General Counsel (NGC);
    (4) For FOIA and mandatory review request files maintained by 
organizational units within the Office of Records Services--Washington, 
DC, the system manager is the Assistant Archivist for the Office of 
Records Services--Washington, DC.
    (5) For FOIA and mandatory review request files maintained by 
Regional Record Services Facilities the system manager is the Director 
for the individual regional facility.
    (6) For FOIA and mandatory review request files maintained by 
Presidential Libraries, Projects, and Staffs, the Director of the 
Library, Project, or Staff is the system manager. The addresses for 
these locations are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in FOIA and mandatory review request files is obtained 
from persons who cite the FOIA to request access to records, 
researchers who request mandatory review of security-classified 
records, NARA employees who maintain the files and handle FOIA and 
mandatory review requests and appeals, and other agencies that have 
reviewed the requested records.
NARA 8

SYSTEM NAME:
    Restricted and Classified Records Access Authorization Files.

SYSTEM LOCATION:
    Restricted and classified records access authorization files are 
maintained in the following locations. The addresses are listed in 
Appendix B following the NARA Notices.
    (1) Space and Security Management Division;
    (2) Office of Records Services--Washington, DC;
    (3) Regional Records Services Facilities;
    (4) Presidential Libraries, Projects, and Staffs; and
    (5) Office of General Counsel.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include persons who request to 
use agency-restricted, donor-restricted, and security-classified 
records or materials in the custody of organizational units located in 
the Washington, DC, area; Regional Records Services Facilities; and 
Presidential Libraries, Projects, and Staffs. This includes records 
requested for the purpose of conducting statistical, social science or 
biomedical research in accordance with 36 CFR 1256.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Access authorization files include applications for access to 
restricted and classified records, letters of authorization from 
sponsoring agencies, other documentation related to security clearance 
levels, and information in an electronic database. These files may 
include some or all of the following information about an individual: 
name, address, telephone number, birth date, birthplace, citizenship, 
social security number, occupation, name of employer/institutional 
affiliation, security clearance level, basis of clearance, name of 
sponsoring agency, field(s) of interest, intention to publish, type of 
publication, subject(s) of restricted or classified records to be 
reviewed, the expiration date for authorization to review the records, 
and other information furnished by the requestor, including reference 
letters which may contain identifying information concerning a third 
party.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108 and 2204.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains restricted and classified records access 
authorization

[[Page 56577]]

files on individuals to: maintain a record of requests for access to 
restricted and classified records; authorize and control access to 
restricted and classified records and materials; and facilitate 
preparation of statistical and other reports.
    NARA may disclose information in these access authorization files 
to other agencies that have an equity in the restricted or classified 
records in order for agency officials to review access authorization 
requests. The routine use statements A, F, G and H, described in 
Appendix A following the NARA Notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in restricted and classified records access 
authorization files may be retrieved by some or all of the following: 
the name of the individual, the name of the sponsoring agency, Record 
Group number, or collection title.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or doors are 
secured and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Restricted and classified records access authorization files are 
temporary records and are destroyed in accordance with the disposition 
instructions in the NARA Records Schedule (a supplement to, the NARA 
Files Maintenance and Records Disposition Manual). Individuals may 
request a copy of the disposition instructions from the NARA Privacy 
Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For restricted and classified records access authorization files 
the system managers are:
    (1) For authorization files maintained by Space and Security 
Management Divisions, the system manager is the Assistant Archivist for 
Administration (NA);
    (2) For access authorization files maintained by organizational 
units within the Office of Records Services--Washington, DC, the system 
manager is the Assistant Archivist for Records Services--Washington, DC 
(NW).
    (3) For access authorization files maintained at a Regional Records 
Services Facility, the system manager is the Director of the Regional 
Records Services Facility.
    (4) For access authorization files maintained by a Presidential 
Library, Project or Staff, the system manager is the Director of the 
Presidential Library, Project, or Staff.
    (5) For access authorization files located in the Office of General 
Counsel (NGC) the system manager is the General Counsel.
    The addresses for these locations are listed in Appendix B 
following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in these files is obtained from persons who request to 
use restricted and classified records, NARA employees who maintain the 
files, employers of requestors, and sponsoring agency officials.
NARA 9

SYSTEM NAME:
    Authors Files.

SYSTEM LOCATION:
    Authors files are maintained in the Congressional and Public 
Affairs Office (NCON), in the Washington, DC area.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include authors who have 
submitted manuscripts for publication in Prologue: Quarterly of the 
National Archives or in other NARA publications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Files on authors may include correspondence, resumes, biographical 
statements, and manuscript copies of articles. These records may 
contain some or all of the following information about an individual: 
name, address, telephone number, educational background, professional 
experience and awards, research interests, and titles of previous 
publications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2307.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains files on individual authors in order to: select 
authors' manuscripts for publishing in Prologue: Quarterly of the 
National Archives or in other NARA publications; maintain a record of 
authors' manuscripts; contact authors concerning re-publication of 
manuscripts and other related issues. The routine use statement F and 
H, described in Appendix A following the NARA Notices, also apply to 
this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in authors files may be retrieved by the issue date of 
the publication and there under by the name of the individual.

SAFEGUARDS:
    During normal hours of operation, records are maintained in areas 
accessible only to authorized personnel of NARA. After hours, buildings 
have security guards and/or doors are secured, and all entrances are 
monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Authors files are temporary records and are destroyed in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to, the NARA Files Maintenance and Records Disposition 
Manual). Individuals may request a copy of the disposition instructions 
from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is: The Director of the Congressional Affairs 
and Public Affairs Office (NCON). The address for this location is 
listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

[[Page 56578]]

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in authors files is obtained from authors or their 
agents.
NARA 10 [RESERVED]
NARA 11

SYSTEM NAME:
    Credentials and Passes.

SYSTEM LOCATION:
    Records related to credentials and passes are maintained at the 
following locations in the Washington, DC area and other geographical 
regions. The addresses are listed in Appendix B following the NARA 
Notices.
    (1) Policy and Planning Staff;
    (2) Space and Security Management Division;
    (3) Facilities and Personal Property Management Division;
    (4) Office of the Federal Register;
    (5) Regional Records Services Facilities;
    (6) Presidential Libraries, Projects and Staffs; and
    (7) Washington National Records Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system may include NARA employees, 
volunteers, contractors at all NARA facilities, and employees or 
contractors of other federal agencies temporarily stationed at NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Credentials and passes may include: Copies of official passport 
records; copies of identification badges; and administrative forms and 
information in electronic databases used to generate NARA 
identification badges and access cards and to issue room and stack area 
keys and parking space permits. Credentials and passes may contain some 
or all of the following information about an individual:
    1. Official passport records: Copies of passport application 
records which include: Name; photograph; name of agency (NARA); 
address; telephone number; social security number; position title; 
grade; birth date; height; weight; color of hair and eyes; passport 
number; passport issue and expiration dates;
    2. Copies of identification badges and administrative forms and 
information in electronic databases used to generate NARA 
identification badges and access cards: Name; photograph; NARA 
correspondence symbol; office telephone number; social security number; 
position title; grade; name of agency or firm (contractors only); birth 
date; height; weight; color of hair and eyes; identification/access 
card number; card issue and expiration dates; building locations, time 
zones, and reasons for required access; signatures of the individual 
and authorized officials; and dates of signatures;
    3. Administrative forms and information in electronic databases 
used to issue room and stack area keys: Name; NARA correspondence 
symbol; office telephone number; building room number/stack area; type 
of key issued (single door or stack master); key tag number; signatures 
of the individual and authorized official; and dates of signatures; and
    4. Administrative forms used to assign parking spaces: Name; 
address; office telephone number; name of agency; make, year, and 
license number of vehicle; signatures of carpool members; and dates of 
signatures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains records on individuals in order to facilitate the 
issuance and control of Government passports, NARA identification 
badges, access cards, room and stack area keys, and parking space 
permits. At the National Archives at College Park, information in an 
electronic database is used to generate single badges that identify 
individuals and electronically allow individuals to enter and exit 
secured and non-secured areas of the building. Routine use statements 
A, B, C, D, E, F, G and H, described in Appendix A following the NARA 
Notices, also apply to this system of records.

STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in credentials and passes may be retrieved by the name 
of the individual, identification card number, and/or social security 
number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Credentials and passes are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for the following types of credentials and 
passes are:
    1. Official passport records: Director, Policy and Communications 
Staff (NPOL);
    2. Records used for NARA identification badges and access cards for 
employees and volunteers in the Washington, DC area, for badges and 
access cards for contractors at the National Archives Building and the 
National Archives at College Park, and for key issuance and parking 
control at the National Archives Building and the National Archives at 
College Park: Assistant Archivist for Administration (NA).
    3. Records used for NARA identification badges and access cards for 
contractors and for key issuance and parking control at the Washington 
National Records Center: Director, Washington National Records Center 
(NWMW).
    4. Records used for key issuance and parking control at the Office 
of the Federal Register: Director of the Federal Register (NF).
    5. Records used for NARA identification badges and access cards and 
for key issuance and parking control at the National Personnel Records 
Center, Presidential Libraries and Projects, and Regional Records 
Services Facilities: Directors of the National Personnel Records 
Center, Presidential Libraries and Projects, and Regional Records 
Services Facilities. The addresses for these locations are listed in 
Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the

[[Page 56579]]

NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in credentials and passes is obtained from individuals 
being issued credentials and passes from authorized issuing officials.
NARA 12

SYSTEM NAME:
    Emergency Notification Files.

SYSTEM LOCATION:
    Emergency notification lists are maintained in the Space and 
Security Management Division at the National Archives at College Park. 
Local emergency notification files are maintained in all NARA 
facilities nationwide. The addresses for these locations are listed in 
Appendix B following the NARA Notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees who have 
been designated as primary and alternate emergency contact personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Emergency notification files include lists of names of NARA 
officials, cover memoranda, and administrative forms. These files may 
contain some or all of the following information about an individual: 
Name, correspondence symbol, home address, business and home telephone 
numbers, position title, and emergency assignments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains current directory information on designated NARA 
employees to contact outside of business hours in case of emergencies 
involving NARA facilities, including records storage areas, and to 
notify these employees of weather and energy emergencies that would 
result in the closing of Government offices. The routine use statement 
A, D, F and H, described in Appendix A following the NARA Notices, also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in emergency notification files may be retrieved by the 
name of the individual or the facility.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel and contractors. Electronic records 
are accessible via passwords from workstations located in attended 
offices. After business hours, buildings have security guards and/or 
secured doors, and all entrances are monitored by electronic 
surveillance equipment. Authorized individuals may maintain copies in 
additional locations.

RETENTION AND DISPOSAL:
    Emergency notification files are unscheduled records and, 
therefore, are retained until the Archivist of the United States 
approves dispositions. NARA is in the process of scheduling emergency 
notification records.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for the NARA-wide and Washington, DC, area 
notification lists is the Assistant Archivist for Administration (NA). 
The system managers for local emergency notification files are the 
Directors of the Federal Records Centers, Presidential Libraries, 
Projects and Staffs, and Regional Records Services Facilities. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in emergency notification files is obtained from the 
NARA employees whose names appear on emergency notification lists and 
forms.
NARA 13

SYSTEM NAME:
    Defunct Agency Records.

SYSTEM LOCATION:
    Defunct agency records may be located in the Regional Records 
Services Facilities at the locations listed in Appendix B following the 
NARA Notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include employees of a defunct 
agency and those persons who may have had dealings with the agency 
prior to termination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes those records of an agency whose existence has 
been terminated with no successor in function. This system also 
contains those records that were maintained by a defunct agency in an 
internal Privacy Act system of records. Categories of personal 
information maintained on individuals in these records are described in 
the Privacy Act system notices previously published by the originating 
agency. Defunct agency records that are located in the Regional Records 
Services Facilities may be temporary records or permanent records that 
have not yet been transferred to the custody of the Archivist of the 
United States.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2107, 2108, 2907, 2908, and 3104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    If records of a defunct agency are unscheduled, NARA may review the 
records during the appraisal process in order to determine the 
disposition of the records. NARA may disclose the records, while 
providing reference service on the records, in accordance with the 
routine uses in the Privacy Act notices previously published by the 
defunct agency. The routine use statements A, F, G and H, described in 
Appendix A following the NARA notices, also apply to this system of 
records.

[[Page 56580]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, electronic, and microfilm records.

RETRIEVABILITY:
    Information in records of a defunct agency may be retrieved by the 
name of the individual or by other identifier established by the 
defunct agency when the records were maintained by that agency.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Records of a defunct agency that are appraised as temporary are 
destroyed in accordance with the records disposition instructions 
approved by the Archivist of the United States. Records of a defunct 
agency that are appraised as permanent are transferred to the National 
Archives of the United States.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for records of defunct agencies are the 
directors of the Regional Records Services Facilities. The addresses 
for these locations are listed in Appendix B following the NARA 
Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Upon termination of an agency with no successor in function, the 
agency transfers its records to the custody of NARA. Prior to 
termination, the agency has described record source categories in its 
Privacy Act system notices for agency records.
NARA 14

SYSTEM NAME:
    Payroll and Time and Attendance Reporting System Records.

SYSTEM LOCATION:
    Payroll and time and attendance reporting system records are 
located in NARA organizational units nationwide that employ 
timekeepers. The addresses for Washington, DC area offices and staffs 
and regional facilities are listed in Appendix B following the NARA 
Notices. An electronic record-keeping system, the Electronic Time and 
Attendance Management System (ETAMS), is maintained for NARA by the 
General Services Administration (GSA) under a reimbursable agreement.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Payroll and time and attendance files may include: Office of 
Personnel Management (OPM) Form 71, Request for Leave or Approved 
Absence; GSA Form 873, Annual Attendance Record; NA Form 3004, 
Intermittent Employees Attendance Record; NA Form 3032A or B, time and 
Attendance Log; and the electronic system, the Employee Time and 
Attendance Reporting System (ETAMS). These paper and electronic records 
may contain some or all of the following information about an 
individual: name; address; correspondence symbol; telephone number; 
social security number; birth date; position title; grade; hours of 
duty; and salary, payroll and related information (e.g., withholding 
status, voluntary deductions, financial institution), and attendance 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C., 2101 through 8901 is the authority for the overall 
system. Specific authority for use of social security numbers is 
contained in Executive Order 9397, 26 CFR 31.6011(b)2, and 26 CFR 
31.6109-1.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA and GSA maintain payroll, time and attendance reporting system 
records on individual NARA employees to carry out payroll functions and 
account for employee work hours.
    To the extent necessary, NARA and GSA may disclose information in 
these records to outside entities for the monitoring and documenting of 
grievance proceedings, EEO complaints, and adverse actions, and for 
conducting counseling sessions. NARA, GSA, and other NARA agents may 
disclose information in the files to state offices of unemployment 
compensation in connection with claims filed by NARA employees for 
unemployment compensation. NARA and GSA may disclose information in 
this system of records to the Office of Management and Budget in 
connection with the review of private relief legislation. NARA and GSA 
may disclose information in these records to the Office of Personnel 
Management for its production of summary descriptive statistics or for 
related work studies; while published statistics and studies do not 
contain individual identifiers, the selection of elements of data 
included in studies may be structured in a way that makes individuals 
identifiable by inference. The routine use statements A, B, C, D, E, F, 
G, and H described in Appendix A following the NARA Notices, also apply 
to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, microfiche, and electronic records.

RETRIEVABILITY:
    Information in payroll, time and attendance reporting system 
records may be retrieved by the name of the individual or by social 
security number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Payroll and time and attendance paper records are temporary records 
and are destroyed in accordance with the disposition instructions in 
the NARA Records Schedule (a supplement to, the NARA Files Maintenance 
and Records Disposition Manual). Electronic records in PAR are 
temporary records whose disposition is governed by the General Records 
Schedules. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

[[Page 56581]]

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for the electronic system and paper records sent 
to the National Payroll Center as input to that system is: Chief, 
National Payroll Center (6BCY-N), General Services Administration, Room 
1118, 1500 East Bannister Rd., Kansas City, MO 64414. System managers 
for paper records maintained in NARA offices such as OPM Forms 71 and 
sign-in sheets are the office heads and staff directors of individual 
offices and staffs in the Washington, DC, area and the directors of 
Presidential Libraries and Projects, and Regional Records Services 
Facilities. The system manager for unemployment compensation records is 
the Assistant Archivist for Administration. The addresses for these 
locations are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in payroll and time and attendance reporting system 
records is obtained from: current and former NARA employees themselves, 
timekeepers, supervisors of employees, GSA payroll specialists, and 
other Federal agencies for which the individual worked.
NARA 15

SYSTEM NAME:
    Freelance Editor/Indexer Files.

SYSTEM LOCATION:
    Freelance editor/indexer files are located in the Product 
Development Staff (NWCD) in the Washington, DC, area.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include freelance editors and 
indexers with whom NARA has contracted for editing and indexing 
services or who have expressed an interest in performing such services 
for NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Freelance editor/indexer files may include correspondence, resumes, 
biographical statements, evaluations, examples of previous work, 
invoices, and certifications for payment. These records may contain 
some or all of the following information about an individual: name, 
address, telephone number, educational background, professional 
experience and awards, research interests, titles of publications, and 
other information furnished by the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2109, and 2307.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains freelance editor/indexer files on individuals to: 
review professional qualifications of editors and indexers; make 
assignments and indicate assignment completion dates; evaluate the 
quality of work performed during assignments; and document editing and 
indexing expenditures for budgetary purposes. The routine use 
statements A, F, G, and H described in Appendix A following the NARA 
Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records.

RETRIEVABILITY:
    Information in freelance editor/indexer files may be retrieved by 
the name of the individual.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Freelance editor/indexer files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule (a supplement to, the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is Assistant Archivist for Office of Records 
Services--Washington, DC (NW). The address is listed in Appendix B 
following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in freelance editor/indexer files may be obtained from: 
freelance editors and indexers with whom NARA has contracted to perform 
editing and indexing services; freelance editors and indexers who have 
expressed an interest in performing services for NARA; NARA employees 
who maintain the files; and references furnished by freelance editors 
and indexers.
NARA 16

SYSTEM NAME:
    Library Circulation Files.

SYSTEM LOCATION:
    Library circulation files are located at the National Archives 
Library in the Washington, DC area and at Presidential Libraries. The 
addresses are listed in Appendix B following the NARA notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include all NARA employees and 
researchers who have borrowed books and other materials from the 
library collections of the National Archives Library and/or the 
Presidential Libraries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Library circulation files contain the following information about 
an individual: name, correspondence symbol or address, telephone 
number, titles and call numbers of items borrowed, and dates that the 
items were borrowed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

[[Page 56582]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains library circulation files on individuals in order to 
control the circulation of library books, periodicals, and other 
materials in NARA's library collections. The routine use statements A 
F, G and H, described in Appendix A following the NARA Notices, also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in library circulation files may be retrieved by the 
name of an individual, by the title of the item charged out, or by the 
call number for the item.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Library circulation files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for library circulation files in the Washington, 
DC area is: Assistant Archivist, Office of Records Services--
Washington, DC (NW). The system managers for library circulation files 
in the Presidential Libraries are the directors of the individual 
Libraries. The addresses for the locations are listed in Appendix B 
following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in library circulation files is obtained from NARA 
employees and researchers who borrow books and other materials from the 
library collections of the National Archives Library and/or the 
Presidential Libraries.
NARA 17

SYSTEM NAME:
    Grievance Records

SYSTEM LOCATION:
    Grievance records are maintained in Employee Relations and Benefits 
Branch locations at the National Archives at College Park, MD and in 
St. Louis, MO.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees who have submitted grievances to NARA in accordance with 
Office of Personnel Management (OPM) Regulations (5 CFR part 771) or in 
accordance with internal negotiated grievance procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Grievance records may include statements of witnesses, reports of 
interviews and hearings, findings and recommendations of examiners, 
copies of the original and final decisions, and related correspondence 
and exhibits. These files may contain some or all of the following 
information about an individual: name, address, social security number, 
correspondence symbol, telephone number, occupation, grade, salary 
information, educational background, employment history, medical 
information, and names of supervisors and witnesses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, 3302, and 7121; Executive Order 10577 (3 CFR 
1954 through 1958); Executive Order 10987 (3 CFR 1959 through 1963).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains grievance records on individuals in order to process 
grievances submitted by or on behalf of NARA employees in accordance 
with OPM Regulations or internal negotiated grievance procedures.
    NARA may disclose only enough information in grievance records to 
any source from which additional information is requested in the course 
of processing a grievance in order to: identify the source to the 
extent necessary, inform the source of the purpose(s) of the request, 
and identify the type of information requested from the source. NARA 
may also disclose information in grievance files to officials of labor 
organizations recognized under the Civil Service Reform Act when the 
information is relevant to the officials' duties of exclusive 
presentation concerning personnel policies, practices, and matters 
affecting work conditions. The routine use statements A, D, E, F, G, 
and H described in Appendix A following the NARA Notices, also apply to 
this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records

RETRIEVABILITY:
    Information in grievance records may be retrieved by the name of 
the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Grievance files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to, the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Assistant Archivist for Administration 
(NA). The address for this location is listed in Appendix B following 
the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

[[Page 56583]]

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determine if the record accurately 
documents the action of the NARA ruling on the case and will not 
include a review of the merits of the action, determination, or 
finding. NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in grievance records may be obtained from: individuals 
on whom records are maintained, witnesses, NARA officials, and NARA and 
GSA payroll and personnel specialists.
NARA 18

SYSTEM NAME:
    General Law Files.

SYSTEM LOCATION:
    Records are located in the Office of the General Counsel in the 
Washington, DC, area.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include: current and former NARA 
employees, other Federal agency employees, individual members of the 
public, witnesses in litigation, persons who have requested records 
under the Freedom of Information Act and/or the Privacy Act, persons 
about whom requests under the Freedom of Information Act and/or the 
Privacy Act have been made, and persons involved in litigation to which 
NARA is a party.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system may contain some or all of the following 
information about an individual: name, social security number, position 
description, grade, salary, work history, complaint, credit ratings, 
medical diagnoses and prognoses, and doctor's bills. The system may 
also contain other records such as: case history files, copies of 
applicable law(s), working papers of attorneys, testimony of witnesses, 
background investigation materials, correspondence, damage reports, 
contracts, accident reports, pleadings, affidavits, estimates of repair 
costs, invoices, litigation reports, financial data, and other data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C., Part II; 5 U.S.C., Chapter 
33; 5 U.S.C. 5108, 5314-5316 and 42 U.S.C. 20003, et seq.; 5 U.S.C. 
7151-7154; 5 U.S.C. 7301; 5 U.S.C. 7501, note (adverse actions); 5 
U.S.C., Chapter 77; 5 U.S.C. App.; 28 U.S.C. 1291, 1346(b)(c), 1402(b), 
1504, 2110; 31 U.S.C. 3701, 3711, 3713, 3717, 3718, 3721.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records are used to: give general legal advice, as requested, 
throughout NARA; prepare attorneys for hearings and trials; reference 
past actions; and maintain internal statistics. Information may be 
disclosed to the Department of Justice in review, settlement, defense, 
and prosecution of claims, complaints, and lawsuits involving 
contracts, torts, debts, bankruptcy, personnel adverse action, EEO, 
unit determination, unfair labor practices, and Freedom of Information 
and Privacy Act requests. Information may be disclosed to the Office of 
Government Ethics (OGE) to obtain OGE advice on an ethics issue, to 
refer possible ethics violations to OGE, or during an OGE evaluation of 
NARA's Ethics Program. The routine use statements A, B, C, D, E, F, G, 
and H, described in Appendix A following the NARA notices, also apply 
to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information may be obtained by the name of the individual or by a 
case number assigned by the court or agency hearing the complaint or 
appeal.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Most files are temporary records and are destroyed in accordance 
with disposition instructions in the NARA Records Schedule (a 
supplement to, the NARA Files Maintenance and Records Disposition 
Manual). Significant litigation files are permanent records that are 
eventually transferred to the National Archives of the United States. 
Individuals may request a copy of the disposition instructions from the 
NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the NARA General Counsel (NGC). The address 
for this location is listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from one or more of the 
following sources: Federal employees and private parties involved in 
torts and employee claims, contracts, personnel actions, unfair labor 
practices, and debts concerning the Federal Government; witnesses; and 
doctors and other health professionals.
NARA 19

SYSTEM NAME:
    Workers Compensation Case Files.

SYSTEM LOCATION:
    Workers compensation case files are located in the Human Resources 
Services office at the National Archives at College Park, and in the 
administrative offices of field units. The addresses are listed in 
Appendix B following the NARA notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees and 
former employees who have reported on CA-1 or CA-2 work-related 
injuries or other occupational health problems.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Workers compensation case files may include: accident reports, 
including

[[Page 56584]]

CA-1 & 2, Federal Employees Notice of Injury or Occupational Disease; 
CA-4, Claims For Compensation for Injury or Occupation Disease; CA-8, 
Claims for Continuance of Compensation on Account of Disability; time 
and attendance reports, and medical reports from physicians and other 
health care professionals. These files may contain some or all of the 
following information about an individual: name, address, 
correspondence symbol, telephone number, occupation, birth date, names 
of supervisors and witnesses, and medical information related to work-
related accidents or other occupational health problems.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7902 and Chapter 81.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains workers compensation case files on individuals in 
order to identify and record information about those NARA employees who 
have sustained injuries or reported other occupational health problems, 
and to facilitate the preparation of statistical and other reports 
regarding work-related injuries or other occupational health problems. 
NARA may disclose information in the files to a Federal, State, or 
local public health service agency, concerning individuals who have 
contracted certain communicable diseases or conditions. NARA may 
disclose information in the files to the Department of Labor for 
purposes of administering the workers compensation program. NARA may 
disclose information in the files to the Occupational Safety and Health 
Administration for the purposes of monitoring workplace health and 
safety issues. The routine use statements A, B, C, D, E, F, G, and H, 
described in Appendix A following the NARA Notices, also apply to this 
system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in workers compensation case files may be retrieved by 
the name of the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Workers compensation case files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule (a supplement to, the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is: Assistant Archivist for Administration (NA). 
The address for this location is listed in Appendix B following the 
NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in workers compensation case files may be obtained 
from: individuals to whom the records pertain, NARA supervisors, NARA 
personnel specialists, physicians, others providing health care 
services, and the Department of Labor.
NARA 20

SYSTEM NAME:
    Reviewer/Consultant Files.

SYSTEM LOCATION:
    Reviewer/consultant files are located at the National Historical 
Publications and Records Commission (NHPRC) in Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include persons who have 
expressed an interest in or have served as reviewers or consultants for 
the NHPRC records or publications grant programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reviewer/consultant files may include resumes, biographical 
statements, correspondence, and lists containing some or all of the 
following information about an individual: name, address, telephone 
number, educational background, professional experience and awards, and 
titles of publications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2501 through 2506.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NHPRC maintains reviewer/consultant files on individuals in order 
to select reviewers who will evaluate proposals received for the 
records and publications grant programs, and to recommend archival 
consultants for those State and non-state organizations that have 
received grants for records and publications projects. NARA may 
disclose to grant recipients the lists of names of potential 
consultants, in order for the recipients to contact individuals who 
have expressed an interest in serving as consultants on grant projects. 
The routine use statements F and H, described in Appendix A following 
the NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in reviewer/consultant files may be retrieved by the 
name of the individual or the proposal evaluated by the reviewer.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. Electronic records are accessible 
via passwords from workstations located in attended offices. After 
hours, the building has security guards and/or doors are secured and 
all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Reviewer/consultant files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to, the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

[[Page 56585]]

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for reviewer/consultant files is the Executive 
Director, National Historical Publications and Records Commission 
(NHPRC). The address for this location is listed in Appendix B 
following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in reviewer/consultant files may be obtained from 
reviewers and consultants and from references furnished by them.
NARA 21

SYSTEM NAME:
    National Historical Publication and Records Commission Fellowship 
and Editing Institute Application Files

SYSTEM LOCATION:
    Fellowship and Editing Institute application files are located in 
the National Historical Publications and Records Commission (NHPRC) in 
the Washington, DC area.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include applicants for NHPRC 
fellowships in archival administration and advanced historical editing 
and for the annual Institute for the Editing of Historical Documents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Fellowship and Editing Institute application files may include 
application forms, correspondence, resumes, college transcripts, and 
evaluations. These records may contain some or all of the following 
information about an individual: Name; address; telephone number; 
educational background; professional experience and awards; archival 
and historical records experience; titles of publications; and other 
information provided in letters of reference furnished by applicants 
and in evaluations completed by fellowship institutions and documentary 
editing projects.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2504 and 2506.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NHPRC maintains fellowship and Editing Institute application files 
on individuals in order to: Evaluate the preliminary eligibility of 
applicants for fellowships; jointly select, with the director of the 
Editing Institute, applicants to attend the Institute for the Editing 
of Historical Documents; and oversee grant-making and grant 
administration programs. NHPRC discloses copies of individuals' 
fellowship application files to officials of fellowship institutions 
and documentary editing projects for the purposes of selecting fellows 
and administering fellowships in archival administration and advanced 
historical editing. NHPRC discloses copies of individuals' Editing 
Institute applications to the director of the Editing Institute to 
select applicants to attend the annual Institute and to determine the 
most useful areas of instruction for successful applicants. The routine 
use statements A, F and H, described in Appendix A following the NARA 
Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in fellowship and Editing Institute application files 
may be retrieved by the name of the individual.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. Electronic records are accessible 
via passwords from workstations located in attended offices. After 
business hours, buildings have security guards and/or secured doors, 
and all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Nearly all fellowship application files and all Editing Institute 
application files are temporary records and are destroyed in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to, the NARA Files Maintenance and Records Disposition 
Manual). However, on occasion, files for accepted fellowship 
applications may be selected by the Executive Director for inclusion in 
grant case files that have met established criteria for permanent 
retention in the National Archives of the United States. Individuals 
may request a copy of the disposition instructions from the NARA 
Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Executive Director, National Historical 
Publications and Records Commission (NHPRC), Washington, DC. The 
address for this location is listed in Appendix B following the NARA 
notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in fellowship and Editing Institute application files 
may be obtained from: Applicants for fellowships in archival 
administration or advanced historical editing under the NHPRC grant 
program; applicants for the Institute for the Editing of Historical 
Documents; references furnished by applicants; and officials of 
fellowship institutions, documentary editing projects, and the 
Institute for the Editing of Historical Documents.
NARA 22

SYSTEM NAME:
    Employee Related Files.

SYSTEM LOCATION:
    Employee related files may be maintained at supervisory or 
administrative offices at all NARA facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include former and current NARA 
employees and relatives of employees of the National Personnel Records 
Center.

[[Page 56586]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee related files consist of a variety of employee related 
records maintained for the purpose of administering personnel matters. 
These files may contain some or all of the following information about 
an individual: Name; home and emergency addresses and telephone 
numbers; social security number; birth date; professional 
qualifications, training, awards, and other recognition; employment 
history; and information about congressional employee relief bills, 
conduct, and work assignments. Employee related records may also 
include military service data on employees of the National Personnel 
Records Center and their relatives accumulated by operating officials 
in administering the records security program at the Center. Employee 
related files do not include official personnel files, which are 
covered by Office of Personnel Management systems of records OPM/GOVT-1 
through 10.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. and 31 U.S.C.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains employee related files on individuals in order to 
document travel and outside employment activities of NARA employees, 
and to carry out personnel management responsibilities in general. The 
routine use statements A, B, C, D, F, G and H, described in Appendix A 
following the NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in employee related files may be retrieved primarily by 
the name of the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Employee related files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    System managers for employee files are the Office heads and staff 
directors of individual offices and staffs in the Washington, DC area 
and the directors of the Presidential Libraries and Projects, and 
Regional Records Services Facilities. The addresses for these locations 
are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in employee related files may be obtained from NARA 
employees and supervisors, and other personnel and administrative 
records.
NARA 24

SYSTEM NAME:
    Personnel Security Files.

SECURITY CLASSIFICATION:
    Some of the material contained in this system of records has been 
classified in the interests of national security pursuant to Executive 
Orders 12958, as amended and 13142.

SYSTEM LOCATION:
    Personnel security records are located in the Space and Security 
Management Division at the National Archives at College Park, MD.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include: Current and former NARA 
employees; applicants for employment with NARA; contract employees 
performing services under NARA jurisdiction; and private and Federal 
agency researchers, experts, and consultants who request access to 
security-classified records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel security files may include questionnaires, 
correspondence, summaries of reports, and electronic logs of 
individuals' security clearance status. These records may contain the 
following information about an individual: Name, current address, 
telephone number, birth date, birthplace, social security number, 
educational background, employment and residential history, background 
investigative material, and security clearance data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 10450; Executive Order 12958, as amended; Executive 
Order 12968; Executive Order 13142; and 5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains personnel security records on individuals as a basis 
for determining suitability for Federal or contractual employment and 
for issuing and recertifying security clearances. Routine use 
statements C and H, described in Appendix A following the NARA Notices, 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, microfiche, and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the name of the 
individual or by social security number.

SAFEGUARDS:
    During business hours, paper and microfiche records are maintained 
in locked rooms and/or in three-way combination dial safes with access 
limited to authorized employees. Electronic records are accessible via 
passwords from workstations located in secured offices. Information is 
released only to officials on a need-to-know basis. After hours, 
buildings have security guards and/or doors are secured, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Personnel security files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and

[[Page 56587]]

Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Assistant Archivist for Administration 
(NA). The address for this location is listed in Appendix B following 
the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in personnel security files may be obtained from: NARA 
employees; applicants for employment; contractor employees; private and 
Federal agency researchers, experts, and consultants; law enforcement 
agencies; other government agencies; intelligence sources; informants; 
educational institutions; and individuals' employers, references, co-
workers, and neighbors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the 
personnel security case files in this system of records are exempt from 
subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 
the Privacy Act of 1974, as amended. The system is exempt:
    a. To the extent that the system consists of investigatory material 
compiled for law enforcement purposes; however, if any individual is 
denied any right, privilege, or benefit to which the individual would 
otherwise be eligible as a result of the maintenance of such material, 
such material shall be provided to such individual, except to the 
extent that the disclosure of such material would reveal the identity 
of a person who furnished information to the Government under an 
express promise that the identity of the person would be held in 
confidence, or, prior to the effective date of the Act, under an 
implied promise that the identity of the person would be held in 
confidence; and
    b. To the extent that the system consists of investigatory material 
compiled solely for the purpose of determining suitability, 
eligibility, or qualifications for Federal civilian employment, 
military service, Federal contracts, or access to classified material, 
but only to the extent that the disclosure of such material would 
reveal the identity of a person who furnished information to the 
Government under an express promise that the identity of the person 
would be held in confidence, or, prior to the effective date of the 
Act, under an implied promise that the identity of the person would be 
held in confidence. This system has been exempted to maintain the 
efficacy and integrity of lawful investigations conducted pursuant to 
the responsibilities of the National Archives and Records 
Administration in the areas of Federal employment, Government 
contracts, and access to security-classified information.
NARA 25

SYSTEM NAME:
    Order Fulfillment and Accounting System Records.

SYSTEM LOCATION:
    Order Fulfillment and Accounting System (OFAS) records are 
maintained in organizational units in the following Washington, DC area 
locations:
    (1) Office of Records Services--Washington, DC;
    (2) Office of Presidential Libraries;
    (3) Office of the Federal Register;
    (4) Office of Regional Records Services; and
    (5) National Archives Trust Fund Branch.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include: Researchers who order 
reproductions at Washington, DC area and regional records facilities or 
online via the archives.gov website; and customers who order NARA 
inventory items, such as microform and printed publications, mementos, 
and other specialty products from catalogues and other marketing 
publications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    OFAS records may include: Ordering forms; correspondence; copies of 
checks, money orders, credit card citations, and other remittances; 
invoices; and order and accounting information in the electronic 
system. These records may contain some or all of the following 
information about an individual: Name, address, telephone number, 
record(s) or item(s) ordered, and credit card or purchase order 
information. OFAS records also include user profile data, reproduction 
order form data, transaction data, and credit card payment data 
transmitted from NARA Online Ordering System, NARA 37, via an automated 
XML (Extensible Markup Language) interface that operates within NARA's 
secure internal network.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2116(c) and 2307.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains OFAS records on individuals to: Receive, maintain 
control of, and process orders for reproductions of archival records 
and other fee items; bill customers for orders; maintain payment 
records for orders; process refunds; and provide individuals 
information on other NARA products. Customer order information may be 
initially disclosed to a NARA agent, a bank that collects and deposits 
payments in a lockbox specifically used for crediting order payments to 
the National Archives Trust Fund. NARA may disclose certain order 
information to contractors, acting as NARA agents that make 
reproductions of archival records. NARA also may disclose information 
in OFAS records for the processing of customer refunds to the Bureau of 
Public Debt (BPD), which provides NARA's financial and accounting 
system under a cross-servicing agreement. The routine use statements A, 
E, F, and H, described in Appendix A following the NARA Notices, also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in OFAS records may be retrieved by the name of the 
individual and/or the OFAS transaction number. Information in 
electronic records may also be retrieved by the invoice number or zip 
code.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
Credit card information

[[Page 56588]]

is compartmentalized so that it is available only to those NARA 
employees responsible for posting and billing credit card transactions. 
After hours, buildings have security guards and/or doors are secured 
and all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    OFAS records are temporary records and are destroyed in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to, the NARA Files Maintenance and Records Disposition 
Manual). Individuals may request a copy of the disposition instructions 
from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for OFAS records is the Assistant Archivist for 
Administration (NA). The address for this location is listed in 
Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in OFAS records is obtained from customers, NARA 
employees or agents who are involved in the order process, and BPD 
employees who process refunds.
NARA 26

SYSTEM NAME:
    Volunteer Files.

SYSTEM LOCATION:
    Volunteer files may be maintained at supervisory or administrative 
offices at all NARA facilities that use volunteer workers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who have applied 
to be NARA volunteers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Volunteer files consist of a variety of records maintained by 
operating officials to administer personnel matters affecting 
volunteers. Records may include: Applications for volunteer service and 
for building passes, registration forms, other administrative forms, 
correspondence, resumes, letters of recommendation, college transcripts 
and forms, performance assessments, and copies of timesheets. Volunteer 
files may include some or all of the following information about an 
individual: Name; home and emergency addresses and telephone numbers; 
social security number; birth date; professional qualifications, 
training, awards, and other recognition; employment history; and 
information about injuries, conduct, attendance, years of service, and 
work assignments. This system of records does not include official 
personnel files, which are covered by Office of Personnel Management 
systems of records OPM/GOVT-1 through 10.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2105(d) and generally 5 and 31 U.S.C.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains volunteer files on individuals to: Evaluate 
individuals who apply to serve as volunteers, docents, interns, and 
work study students at NARA facilities; assign work and monitor 
performance; and carry out personnel management responsibilities in 
general affecting those volunteers. NARA may disclose attendance and 
performance information on interns and work study students to colleges 
and universities that oversee those individuals in student internships 
and work study programs. The routine use statements A, B, C, D, F, G 
and H, described in Appendix A following the NARA Notices, also apply 
to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in volunteer files may be retrieved primarily by the 
name of the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Volunteer files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to, the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For volunteer files located in Staff Development Services Branch, 
the system manager is the Assistant Archivist for Administration (NA). 
For volunteer files located in organizational units in the Office of 
Records Services--Washington, DC the system manager is the Assistant 
Archivist for Records Services--Washington, DC (NW). For volunteer 
files located in individual Presidential Libraries, Projects, and 
Staffs and Regional Records Services Facilities, the system manager is 
the director of the Presidential Library, Project, or Staff or Regional 
Records Services Facilities. The addresses for these locations are 
listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in volunteer files is obtained from the volunteers 
themselves, NARA supervisors, persons listed as references in 
applications submitted by volunteers, and educational institutions.
NARA 27

SYSTEM NAME:
    Contracting Officer and Contracting Officer's Technical 
Representative (COTR) Designation Files.

[[Page 56589]]

SYSTEM LOCATION:
    Contracting officer and contracting officer's technical 
representative (COTR) designation files are maintained in the 
Acquisitions Services Division and the Financial Services Division in 
the Washington, DC area.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees who have been appointed as NARA contracting officers, 
Government credit cardholders, and COTRs in accordance with Federal 
Acquisition Regulations (FAR) and internal procurement procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contracting officer and COTR designation files may include: 
Standard Forms 1402, Certificate of Appointment; correspondence, copies 
of training course certificates; copies of training forms; and lists. 
These files may contain some or all of the following information about 
an individual: Name, address, NARA correspondence symbol, telephone 
number, social security number, birth date, position title, grade, 
procurement authorities, and information about procurement training and 
Government credit cards issued.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104 and 48 CFR 1.603 generally.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains contracting officer and COTR designation files in 
order to administer procurement certification and training programs for 
NARA contracting officers, credit cardholders, and COTRs in accordance 
with the FAR and internal procurement procedures. The routine use 
statements A, F, and H, described in Appendix A following the NARA 
Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in contracting officer and COTR designation files may 
be retrieved by the name of the individual or by NARA correspondence 
symbol.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. Electronic records are accessible 
via passwords from workstations located in attended offices. After 
business hours, buildings have security guards and/or secured doors, 
and all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Contracting officer and COTR designation files are temporary 
records and are destroyed in accordance with the disposition 
instructions in the NARA Records Schedule (a supplement to, the NARA 
Files Maintenance and Records Disposition Manual). Electronic files are 
periodically updated and purged of outdated information. Individuals 
may request a copy of the disposition instructions from the NARA 
Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for contracting officer and COTR designation 
files is the Assistant Archivist for Administration (NA). The address 
for this location is listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in contracting officer and COTR designation files may 
be obtained from the individuals on whom records are maintained, NARA 
supervisors, and organizations that provide procurement training or 
issue Government credit cards.
NARA 28

SYSTEM NAME:
    Tort and employee claim files.

SYSTEM LOCATION:
    Records are located in the Office of General Counsel (NGC).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include: Current and former NARA 
employees, other Federal agency employees, and individual members of 
the public who have filed a tort claim or an employee claim against 
NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system may contain some or all of the following 
information about an individual: Name, social security number, position 
description, grade, salary, work history, complaint, credit ratings, 
medical diagnoses and prognoses, and doctor's bills. The system may 
also contain other records such as: Case history files, copies of 
applicable law(s), working papers of attorneys, testimony of witnesses, 
background investigation materials, correspondence, damage reports, 
contracts, accident reports, pleadings, affidavits, estimates of repair 
costs, invoices, financial data, and other data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C., Part II; 28 U.S.C. 1291, 
1346(b)(c), 1402(b), 1504, 2110, 2401(b), 2402, 2411(b), 2412(c), 2671-
2680.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records are used to make determinations on tort and employee claims 
and for internal statistical reports. Information may be disclosed to: 
the General Services Administration to process payments for approved 
claims; and the Department of Justice in review, settlement, defense, 
and prosecution of claims, and law suits arising from those claims. The 
routine use statements A, B, C, E, F, and G, described in Appendix A 
following the NARA notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information may be retrieved by the name of the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

[[Page 56590]]

RETENTION AND DISPOSAL:
    Tort and employee claim files are temporary records and are 
destroyed in accordance with disposition instructions in the NARA 
Records Schedule (a supplement to, the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the General Counsel, Office of General 
Counsel (NGC). The address for this location is listed in Appendix B 
following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA Notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from one or more of the 
following sources: Federal employees and private parties involved in 
torts and employee claims, witnesses, and doctors and other health 
professionals.
NARA 29 [DELETED]
NARA 30

SYSTEM NAME:
    Garnishment files.

SYSTEM LOCATION:
    Records are located in the Office of General Counsel (NGC).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees against whom a garnishment order has been filed.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system may contain some or all of the following 
information about an individual: Name, social security number, address, 
position title and NARA unit, salary, debts, and creditors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Part II; 42 U.S.C. 659; 11 U.S.C. 1325; 5 U.S.C. 15512 to 
5514, 5517, 5520.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records are used to process garnishment orders. Information is 
disclosed to the General Services Administration, acting as NARA's 
payroll agent, to process withholdings for garnishments. The routine 
use statements E, F, and H, described in Appendix A following the NARA 
notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information may be retrieved by the name of the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Garnishment files are temporary records and are destroyed in 
accordance with disposition instructions in the NARA Records Schedule 
(a supplement to, the NARA Files Maintenance and Records Disposition 
Manual). Individuals may request a copy of the disposition instructions 
from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the General Counsel, Office of General 
Counsel (NGC). The address for this location is listed in Appendix B 
following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from courts that have 
issued a garnishment order and NARA personnel records.
NARA 31

SYSTEM NAME:
    Ride Share Locator Database.

SYSTEM LOCATION:
    The ride share locator database is maintained at the Facilities and 
Personal Property Management Division (NAF).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees whose 
duty station is or may become College Park, MD and who have expressed 
an interest in the NARA Ride Share Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The ride share locator database contains the following information 
about an individual: Name; city, county and State and zip code of 
residence; NARA unit; and NARA work phone number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains the ride share locator database to provide employees 
with the names of and residential information of other employees who 
have expressed an interest in sharing rides for daily commuting to the 
National Archives at College Park, MD. The routine use statements F and 
H, described in Appendix A following the NARA Notices, also apply to 
this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records from which paper records may be printed.

RETRIEVABILITY:
    Information in the ride share locator database may be retrieved by 
the name of the individual, city, State, and/or zip code.

[[Page 56591]]

SAFEGUARDS:
    During business hours, paper records are maintained in area 
accessible to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Records in the ride share locator database are temporary records 
and are destroyed in accordance with the disposition instructions in 
the NARA Records Schedule (a supplement to, the NARA Files Maintenance 
and Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for the ride share locator database is the 
Assistant Archivist for Administration (NA). The address for this 
location is listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the ride share locator database is obtained from 
individuals who have furnished information to the NARA Ride Share 
Program.
NARA 32

SYSTEM NAME:
    Alternate Dispute Resolution Files.

SYSTEM LOCATION:
    Alternate Dispute Resolution (ADR) files are maintained by the 
Office of General Counsel (NGC).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA staff and former 
staff, who participate in the ADR process, the agency's Dispute 
Resolution Specialist and Deputy Dispute Resolution Specialist, the 
agency's RESOLVE Contact, members of the ADR panel (representatives 
from Equal Opportunity and Diversity Programs (NEEO), the Human 
Resources Services Division (NHH), and the local American Federation of 
Government Employees (AFGE) union and contractor personnel used as 
mediators in the ADR process.

CATEGORIES OF RECORDS IN THE SYSTEM:
    ADR files may include: Written and electronic (sometimes sensitive) 
communication between the employee or former employee, participant 
representative(s), Dispute Resolution Specialist and Deputy Dispute 
Resolution Specialist, the agency's RESOLVE Contact, members of the ADR 
Panel, and the contractor mediator; procurement data; invoices for 
services; and ADR case files. The system maintains may contain the 
following information about an individual: Name, home and office 
addresses, telephone number, social security number, dollar value of 
services rendered by the contractor, previous employment disputes, and 
education and employment experience of the contractor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Laws 101-552 and 104-320, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains ADR files in order to facilitate the Alternative 
Dispute Resolution program at the agency. These records may be used by 
an employee or former employee in the course of resolving a dispute, by 
members of the Dispute Resolution staff facilitating dispute resolution 
and payment of contractors, and by the contract mediators performing 
services and invoicing for an ADR case. The Routine Use statements A, 
F, and H, described in Appendix A following the NARA notices, also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by: The name of the 
individual; the location of the work site; a numeric case file number; 
and/or the type of request.

SAFEGUARDS:
    During normal hours of operation, paper records are maintained in 
areas only accessible to authorized personnel of NARA. Electronic 
records are accessible via passwords from workstations located in 
attended offices. After hours, buildings have security guards and/or 
doors are secured and all entrances are monitored by electronic 
surveillance equipment.

RETENTION AND DISPOSAL:
    Agency Alternate Dispute Resolution files are temporary records and 
are destroyed in accordance with the disposition instructions in the 
NARA Records Schedule (a supplement to, the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for agency ethics ADR program files is the 
General Counsel, Office of General Counsel (NGC). The address for this 
organization is listed in Appendix B following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the: NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the agency Alternate Dispute Resolution program 
files is obtained from NARA staff and former staff, participant 
representative(s), the Dispute Resolution Staff, the ADR panel, and the 
contract mediators.
NARA 33

SYSTEM NAME:
    Development and Donor Files.

SYSTEM LOCATION:
    The agency's Development and Donor files are maintained by the 
Center for the National Archives Experience (NWE) within the Office of 
Records Services--Washington, DC (NW) and

[[Page 56592]]

the National Archives Trust Fund Division.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who donate money 
or other gifts to NARA, the Foundation for the National Archives, and 
prospective donors and other persons contacted by the Development 
Staff, the Archivist of the United States, and other NARA officials.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Development and Donor Files may include biographical and 
demographic information for individuals and organizations; background 
information, interests, affiliations, and giving history for donors, 
including their relationship and participation with the organization 
and its stakeholders; prospect management data such as interests, 
affiliations, cultivation and solicitation of gifts, strategy reports, 
and talking points; information on gifts and pledges made and 
miscellaneous information about each gift; record of acknowledgment 
packages and solicitation letters, including membership cards, 
receipts, reminders, renewal notices, program notices, and invitations 
and attendance at special events.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2112(g)(1); 2305.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains Development and Donor Files in order to facilitate 
the gift solicitation and receipt authority of the Archivist of the 
United States on behalf of the National Archives and Records 
Administration. The information in these files may be shared, but not 
for redistribution, with the member (must be personal to the member, 
not shared among members) and staff, Foundation Board Directors, and 
contractors of the Foundation for the National Archives, which is a 
non-governmental, 501(c)(3) organization that support the programs and 
activities of NARA by soliciting, receiving, expending, and otherwise 
utilizing monetary donations and other gifts on behalf of NARA 
programs. The Routine Use statements A, E, F, G, and H described in 
Appendix A following the NARA notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the name of the 
individual or the organization, interest, project, or gift level with 
which the individual is associated.

SAFEGUARDS:
    During normal hours of operation, paper records are maintained in 
areas accessible only to authorized personnel of NARA. Electronic 
records are accessible via passwords from workstations located in 
attended offices. After hours, buildings have security guards and/or 
doors are secured and all entrances are monitored by electronic 
surveillance equipment.

RETENTION AND DISPOSAL:
    Development and Donor files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to, the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For Development and Donor files relating to the activities of the 
Foundation for the National Archives, the system manager is the 
Director of the Center for the National Archives Experience (NWE). For 
Development and Donor files relating to the activities of the National 
Archives Trust Fund Board, the system manager is the Director, National 
Archives Trust Fund Division. The addresses for these offices are 
listed in Appendix B following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address is listed in 
Appendix B following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the Development and Donor files is obtained from the 
Foundation for the National Archives and by the Center for the National 
Archives Experience in its daily business activities, including 
communications with and cultivation and solicitation of prospective 
donors and members and publicly available sources of NARA.
NARA 34

SYSTEM NAME:
    Agency Ethics Program Files.

SYSTEM LOCATION:
    The agency's ethics program files are maintained by the Office of 
General Counsel (NGC). The address for this organization is listed in 
Appendix B following the NARA Notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees and 
former employees who request ethics guidance form the agency's ethics 
staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Ethics program files may include employee memoranda and 
correspondence, notes taken by the ethics staff, memoranda summarizing 
advice listed orally, and electronic records. These files may contain 
the following information about an individual: name, address, and 
telephone number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Orders 12674 and 12731, 5 CFR Parts 2638 and 7601.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains ethics program files on employees to document advice 
and opinions listed in ethics matters and to maintain a historical 
record of ethics opinions that may be used in future ethics cases. 
Routine use statements A, E, G, and H, described in Appendix A 
following the NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in credentials and passes may be retrieved by the name 
of the individual or date.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via

[[Page 56593]]

passwords from workstations located in attended offices. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Agency ethics program files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to, the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for ethic program files is the Office of General 
Counsel (NGC). The address for this organization is listed in Appendix 
B following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in ethics program files is obtained from NARA 
employees, former employees and the agency's ethics staff.
NARA 35

SYSTEM NAME:
    Case Management and Reporting System (CMRS)

SYSTEM LOCATION:
    This automated system is located at the National Personnel Records 
Center (Military Personnel Records) in St. Louis, MO, and the National 
Archives and Records Administration in College Park, MD. The addresses 
for these locations are listed in Appendix B following the NARA 
Notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who request 
information from or access to inactive military personnel, medical, and 
organizational records in the physical custody of the National 
Personnel Records Center (Military Personnel Records). Subjects of 
these inactive records are also covered. In addition, this system 
covers current and former Federal civilian employees whose paper 
personnel record have been transferred to the National Personnel 
Records Center (Civilian Personnel Records) for scanning, transmission 
to OPM's electronic personnel (eOPF) system, and/or storage at NPRC-
CPR.

CATEGORIES OF RECORDS IN THE SYSTEM:
    CMRS files may include: correspondence, including administrative 
forms used for routine inquiries and replies, between NARA staff and 
requesters; stored copies of frequently requested documents from 
individual Official Military Personnel Files (OMPF's); production and 
response time data used for internal reporting purposes; and databases 
used to respond to requests. These files may contain some or all of the 
following information about an individual: Name, address, telephone 
number, position title, name of employer/institutional affiliation, 
identification of requested records, Social Security Number/Service 
Number, previous military assignments, and other information furnished 
by the requester. CMRS files may also include the name and social 
security number of the subject of the Federal civilian employee 
personnel file.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2110, and 2907

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains CMRS files to: Maintain control of records being 
requested for either internal or external use, establish employee and 
requester accountability for records, prepare replies to requester's 
reference questions, record the status of requesters' requests and NARA 
replies to those requests, and to facilitate the preparation of 
statistical and other aggregate reports on employee performance and 
requester satisfaction. The routine use statements A, C, D, E, F, G, 
and H, described in Appendix A following the NARA notices, also apply 
to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Information in CMRS files may be retrieved by the name, Social 
Security or military service number of the veteran whose record was the 
subject of the request. By use of a querying capability, information 
may also be retrieved by use of a system-assigned request number, by 
name and date of birth of the veteran, and by requester-supplied 
information, such as name and address, phone number, or email address. 
Information in CMRS files related to a Federal civilian employee may be 
retrieved by the subject of the record's name or Social Security 
number.

SAFEGUARDS:
    During business hours, electronic records are accessible to 
authorized NARA personnel via passwords from workstations located in 
attended offices. After business hours, buildings have security guards 
and/or secured doors, and all entrances are monitored by electronic 
surveillance equipment.

RETENTION AND DISPOSAL:
    The disposition of the records in the CMRS system is under 
consideration. Accordingly, the records generated by the system cannot 
be destroyed until a Records Schedule is approved by the Archivist. 
Once the disposition is determined, retention and disposal of the 
records will be governed in accordance with the applicable disposition 
instructions in the NARA Records Schedule (a supplement to, the NARA 
Files Maintenance and Records Disposition Manual). Individuals may 
request a copy of the disposition instructions from the NARA Privacy 
Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager, CMRS, is the Director, National Personnel 
Records Center. The address for this location is listed in Appendix B 
following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial

[[Page 56594]]

determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the CMRS file is obtained from requesters, NARA 
employees who maintain the file, from the military service department 
in which the subject of the record served, and from the Federal agency 
with which the subject of the record was/is employed.
NARA 36

SYSTEM NAME:
    Public Transportation Benefit Program Files.

SYSTEM LOCATION:
    The transportation benefit program files are maintained in the 
following locations in the Washington, DC, area and other geographical 
regions. The addresses for these locations are listed in Appendix B 
following the NARA Notices:
    (1) The Facilities and Personal Property Management Division (NAF);
    (2) Presidential libraries, projects, and staffs; and
    (3) Regional records services facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All NARA employees who have enrolled in the Public Transit Subsidy 
Program (PTSP) are covered by this system, including: full-time 
employees; part-time employees; intermittent employees; and temporary 
employees and students.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The public transportation benefit program files contain information 
on NARA employees that is used to document the distribution of 
transportation subsidies. These files contain information submitted on 
NA Form 6041, Application--Public Transit Subsidy Program, by both 
current and non-current participants and include: name; home address; 
Social Security number; NARA unit; and NARA work phone number. In 
addition, files may contain vouchers and other forms used to document 
the disbursement of subsidies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104 and Executive Order 13150

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains transportation benefit program files on individuals 
in order to: provide the Department of Transportation with the names, 
Social Security numbers, and addresses of NARA employees who have 
enrolled in the Public Transit Subsidy Program or are members of 
qualified vanpools; and to verify employee compliance with the rules of 
the program. The routine use statements A, F, and H, described in 
Appendix B following the NARA notices, also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper forms (NA 6041, Application--Public Transit Subsidy Program; 
NA Form 6042--Authorization for Third Party Pickup--Public Transit 
Subsidy Program) and electronic records.

RETRIEVABILITY:
    Information in the public transportation benefit program files may 
be retrieved by the name of the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in area 
accessible to authorized NARA personnel. Electronic records are 
accessible to authorized personnel via passwords from workstations 
located in attended offices. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Records in the public transportation benefit program files are 
temporary records and are destroyed in accordance with the disposition 
instructions in the NARA Records Schedule (a supplement to, NARA Files 
Maintenance and Records Disposition Manual). Individuals may request a 
copy of the disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for the transportation benefit program files in 
the Washington, DC, area is the PTSP Manager in NAF. Local PTSP 
managers are designated for the Presidential libraries and regional 
records services facilities. The address for this location is listed in 
Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the public transportation benefit program files is 
obtained from individuals who have furnished information to the NARA 
PTSP.
NARA 37

SYSTEM NAME:
    NARA Online Ordering System

SYSTEM LOCATION:
    The NARA Online Ordering System is located in the data center at 
the National Archives and Records Administration in College Park, MD.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include researchers who order 
reproductions of NARA archival materials at http://www.archives.gov.

CATEGORIES OF RECORDS IN THE SYSTEM:
    NARA Online Ordering System may include: user login data (i.e., 
user ID and password; user profile data (e.g., name, address, phone 
number); credit card payment data (e.g., card type, card number, 
expiration date); reproduction order form data (e.g., detailed 
information describing the requested archival record); transaction data 
(e.g., system-generated order identification information such as order 
number, order date, order type); correspondence from NARA (e.g., 
written responses to customer requests) and quotations to initiate an 
order; and, digital reproductions (e.g., digital facsimiles of WWI 
draft cards available via download).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2116(c), 2307 and 3504.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records maintained in the system are used only for order entry, 
order validation, order processing, payment processing, and order 
fulfillment. The public may use the NARA Online Ordering System to 
complete and submit a reproduction order to NARA. Each night, 
submissions to the NARA Online Ordering System are sent to NARA's Order 
Fulfillment and

[[Page 56595]]

Accounting System (OFAS--NARA 25) via an automated XML (extensible 
markup language) interface that operates within NARA's secure internal 
network. The NARA Online Ordering System maintains profile data (e.g., 
name, address, phone number) for researchers who initiate orders of 
reproductions. The profile data is used to automatically complete the 
payment and/or shipping address sections of the order form so that 
customers do not have to manually re-enter the information. Neither 
NARA nor its agents use customer profile data in the NARA Online 
Ordering System for other purposes. The routine use statements A, E, F, 
and H, described in Appendix A apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Information in the NARA Online Ordering System may be retrieved by 
the NARA customer using his or her user ID and password. Also, summary 
order data (order number, master number [OFAS order number]), status 
(e.g., received, processing, shipped, cancelled) and submission date) 
may be retrieved by the customer or the NARA customer service agent 
using the order number.

SAFEGUARDS:
    Access to the data center that houses the NARA Online Ordering 
System is restricted to approved systems administrators and, with the 
exception of a limited number of operations staff, is limited to normal 
business hours. Electronic records are accessible only on a ``need to 
know basis'' using controlled logins and passwords from workstations 
located in attended offices. Credit card information is 
compartmentalized so that it is available only to those NARA employees 
responsible for posting and billing credit card transactions. The 
National Archives at College Park has 24-hour security guards, 
controlled entrances, and electronic surveillance.

RETENTION AND DISPOSAL:
    Order Online! records are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for NARA Online Ordering System is: Assistant 
Archivist for Records Services--Washington, DC (NW). The address for 
this location is listed in Appendix B following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records are to 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records are to submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the NARA Online Ordering System is obtained from 
NARA customers, employees or agents who are involved in the order 
process, and Bureau of Public Debt (BPD) employees who process refunds.
NARA 38

SYSTEM NAME:
    Project Management Records.

SYSTEM LOCATION:
    This system is located at the National Archives and Records 
Administration (NARA) in College Park, MD.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees and NARA 
contractors who work on NARA projects.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual files may contain some or all of the following 
information about NARA employees and NARA contractors: name, job title, 
work organization, supervisor, project assignments, work experience, 
and work availability. Project files consist of a list of NARA approved 
projects and related information about these projects. These files will 
contain some or all of the following information: Work tasks, planned 
and actual start and finish dates, resource requirements, dependencies 
and deliverables. Work files consist of information reported by an 
individual that shows, by task: resource expenditures in hours and 
dollars, remaining effort to complete the task, date of completion, 
risk assessments, issues and documentation that shows work progress.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 31 U.S.C. 1115, and 40 U.S.C. 1423

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains this information to effectively manage NARA's 
project portfolio. This includes defining projects and, within them, 
activities, tasks, milestones, and deliverables and assigning 
individuals to projects, measuring performance of on-going projects 
against established baselines, assessing the availability of resources 
to begin new projects and determining the capital costs of completed 
projects. Records will be disclosed for these uses both to authorized 
NARA staff and to contractors assisting NARA in these activities. These 
records may also be used to evaluate the performance of individuals, 
both NARA staff and contractors, against goals established by project 
managers and/or contract managers. Records from this system of records 
may be disclosed as a routine use to an agency or official of the U.S. 
Government exercising oversight over an activity covered by the system, 
or over the methods or manner in which NARA manages these activities, 
the resources committed to them, and their results. Such disclosures 
are limited to the extent necessary for them to exercise their 
oversight authority. Oversight agencies include, but are not limited 
to, the NARA Inspector General, GAO or other entities evaluating, 
auditing, or reviewing NARA's project management, capital investments, 
and earned value management. They may include officials of other 
agencies who are partners of NARA in one or more of the projects 
covered by the system. The routine use statements A, C, D, E, F, G, and 
H described in Appendix A also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic and paper.

RETRIEVABILITY:
    Information in employee related files will be retrieved by the name 
of the individual.

SAFEGUARDS:
    Electronic records are accessible to authorized personnel via 
password from workstations owned by NARA and maintained in NARA 
attended offices.

[[Page 56596]]

After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    The disposition of the project management records is under 
consideration. Accordingly, the records generated cannot be destroyed 
until a Records Schedule is approved by the Archivist. Once the 
disposition is determined, retention and disposal of the records will 
be governed in accordance with the applicable disposition instructions 
in the NARA Records Schedule (a supplement to, the NARA Files 
Maintenance and Records Disposition Manual). Individuals may request a 
copy of the disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for project management records is the Assistant 
Archivist for Information Services (NH). The address for this location 
is listed in Appendix B following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information about individuals in the records is obtained primarily 
from NARA employees and NARA contractors who work on NARA projects. 
Additional information may be obtained from NARA supervisors, other 
personnel, NARA operational records and information provided by 
contractors who provide staff to work on NARA projects.
NARA 39

SYSTEM NAME:
    Visitor Ticketing Application (VISTA) Files.

SYSTEM LOCATION:
    Visitor Ticketing Application Files are maintained at the 
Presidential Libraries across the country.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who serve as 
points of contact for groups visiting the Presidential Libraries and 
invited guests to special events at the libraries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Visitor Ticketing Application Files may include the following 
information on an individual: mailing address, telephone number, e-mail 
address, and credit card information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, and 2203(f)(1).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains the Visitor Ticketing Application Files on 
individuals to: store information on groups that interact with the 
library; conduct outreach with the points of contact with these groups, 
in order to maintain visitor levels and improve service; to study 
visitor data over time; and to store information on those attending 
special events. The routine use statements A, C, E, F, G, and H, 
described in Appendix A following the NARA Notices, also apply to this 
system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the name of the 
individual.

SAFEGUARDS:
    Electronic records are accessible via passwords from workstations 
located in attended offices. VISTA Files are maintained on servers 
unique to each Presidential library.

RETENTION AND DISPOSAL:
    Visitor Ticketing Application Files are unscheduled records and, 
therefore, are retained until the Archivist of the United States 
approves dispositions. NARA is in the process of scheduling the Visitor 
Ticketing Application Files.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for the Visitor Ticketing Application Files are 
the Directors of the individual Presidential Libraries (NL). The 
addresses for these locations are listed in Appendix B following the 
NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the Visitor Ticketing Application Files is obtained 
from researchers and from NARA employees who maintain the files.

Appendix A--Routine Uses

    The following routine use statements will apply to National 
Archives and Records Administration notices where indicated:
    A. Routine Use-Law Enforcement: In the event that a system of 
records maintained by this agency to carry out its functions indicates 
a violation or potential violation of law, whether civil, criminal or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule or order issued 
pursuant thereto, the relevant records in the system of records, may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
State, local, or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, or rule, regulation or order issued 
pursuant thereto.
    B. Routine Use-Disclosure When Requesting Information: A record 
from this system of records may be disclosed as a routine use to a 
Federal, State, or local agency maintaining civil, criminal or other 
relevant enforcement information or other pertinent information, such 
as current licenses, if necessary, to obtain information relevant to an 
agency decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    C. Routine Use-Disclosure of Requested Information: A record from

[[Page 56597]]

this system of records may be disclosed to a Federal agency, in 
response to its request, in connection with the hiring or retention of 
an employee, the issuance of a security clearance, conducting a 
security or suitability investigation, classifying a job, the reporting 
of an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    D. Routine Use-Grievance, Complaint, Appeal: A record from this 
system of records may be disclosed to an authorized appeal or grievance 
examiner, formal complaints examiner, equal employment opportunity 
investigator, arbitrator, or other duly authorized official engaged in 
investigation or settlement of a grievance, complaint, or appeal filed 
by an employee. A record from this system of records may be disclosed 
to the United States Office of Personnel Management, the Merit Systems 
Protection Board, Federal Labor Relations Authority, or the Equal 
Employment Opportunity Commission when requested in the performance of 
their authorized duties. To the extent that official personnel records 
in the custody of NARA are covered within the system of records 
published by the Office of Personnel Management as Government wide 
records, those records will be considered as a part of that Government 
wide system. Other records covered by notices published by NARA and 
considered to be separate systems of records may be transferred to the 
Office of Personnel Management in accordance with official personnel 
programs and activities as a routine use.
    E. Routine Use-Congressional Inquiries: A record from this system 
of records may be disclosed as a routine use to a Member of Congress or 
to a Congressional staff member in response to an inquiry of the 
Congressional office made at the request of the individual about whom 
the record is maintained.
    F. Routine Use-NARA Agents: A record from this system of records 
may be disclosed as a routine use to an expert, consultant, agent, or a 
contractor of NARA to the extent necessary for them to assist NARA in 
the performance of its duties. Agents include, but are not limited to, 
GSA or other entities supporting NARA's payroll, finance, and personnel 
responsibilities.
    G. Routine Use-Department of Justice/Courts: A record from this 
system of records may be disclosed to the Department of Justice or in a 
proceeding before a court or adjudicative body before which NARA is 
authorized to appear, when: (a) NARA, or any component thereof; or, (b) 
any employee of NARA in his or her official capacity; or, (c) any 
employee of NARA in his or her individual capacity where the Department 
of Justice or NARA has agreed to represent the employee; or (d) the 
United States, where NARA determines that litigation is likely to 
affect the agency or any of its components, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
Department of Justice or by NARA before a court or adjudicative body is 
deemed by NARA to be relevant and necessary to the litigation, 
provided, however, that in each case, NARA determines that disclosure 
of the records is a use of the information contained in the records 
that is compatible with the purpose for which the records were 
collected.
    H. Routine Use--Data breach: A record from this system of records 
may be disclosed to appropriate agencies, entities, and persons when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) NARA 
has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by NARA of 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure is made to such agencies, entities, and persons 
who are reasonably necessary to assist in connection with NARA's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

APPENDIX B

    To inquire about your records or to gain access to your records, 
you should submit your request in writing to: NARA Privacy Act Officer, 
General Counsel (NGC), National Archives and Records Administration, 
8601 Adelphi Road, Room, College Park, MD 20740-6001.
    If the system manager is the Assistant Archivist for Record 
Services--Washington, DC (NW), the records are located at the following 
address: Office of Record Services--Washington, DC (NW), National 
Archives and Records Administration, 8601 Adelphi Road, Room 3400, 
College Park, MD 20740-6001.
    If the system manager is the Assistant Archivist for Presidential 
Libraries (NL), the records are located at the following address: 
Office Presidential Libraries (NL), National Archives and Records 
Administration, 8601 Adelphi Road, Room 2200, College Park, MD 20740-
6001.
    If the system manager is the director of a Presidential library, 
the records are located at the appropriate Presidential library, staff 
or project:

George Bush Library, 1000 George Bush Drive West, College Station, TX 
77845.
Jimmy Carter Library, 441 Freedom Parkway, Atlanta, GA 30307-1498.
William J. Clinton Library, 1200 President Clinton Avenue, Little Rock, 
AR 72201.
Dwight D. Eisenhower Library, 200 SE 4th Street, Abilene, KS 67410-
2900.
Gerald R. Ford Library, 1000 Beal Avenue, Ann Arbor, MI 48109-2114.
Herbert Hoover Library, 210 Parkside Drive, P.O. Box 488, West Branch, 
IA 52358-0488.
Lyndon B. Johnson Library, 2313 Red River Street, Austin, TX 78705-
5702.
John F. Kennedy Library, Columbia Point, Boston, MA 02125-3398.
Richard Nixon Library, 1800 Yorba Linda Boulevard, Yorba Linda, CA 
92886.
Richard Nixon Library--College Park, National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Ronald Reagan Library, 40 Presidential Drive, Simi Valley, CA 93065-
0600.
Franklin D. Roosevelt Library, 4079 Albany Post Road, Hyde Park, NY 
12538-1999.
Harry S. Truman Library, 500 West U.S. Highway 24, Independence, MO 
64050-1798.

    If the system manager is the Assistant Archivist for Regional 
Records Services (NR), the records are located at the following 
address:

    Office Regional Records Services (NR), National Archives and 
Records Administration, 8601 Adelphi Road, Room 3600, College Park, MD 
20740-6001.
    If the system manager is the director of a regional records 
services facility, the records are located at the appropriate regional 
records services facility:

NARA's Pacific Alaska Region (Anchorage), 654 West Third Avenue, 
Anchorage, Alaska 99501-2145.
NARA's Southeast Region (Atlanta), 5780 Jonesboro Road, Morrow, Georgia 
30260.
NARA's Northeast Region (Boston), Frederick C. Murphy Federal Center, 
380 Trapelo Road, Waltham, Massachusetts 02452-6399.

[[Page 56598]]

NARA's Great Lakes Region (Chicago), 7358 South Pulaski Road, Chicago, 
Illinois 60629-5898.
NARA's Great Lakes Region (Dayton), 3150 Springboro Road, Dayton, Ohio 
45439-1883.
NARA's Rocky Mountain Region (Denver), Bldg. 48, Denver Federal Center, 
West 6th Avenue and Kipling Street, Denver, Colorado 80225-0307.
NARA's Southwest Region (Fort Worth), 1400 John Burgess Drive, Fort 
Worth, Texas 76140-6222.
NARA's Southwest Region (Fort Worth), 501 West Felix Street, Building 
1, Fort Worth, Texas 76115-3405.
NARA's Central Plains Region (Kansas City), 2312 East Bannister Road, 
Kansas City, Missouri 64131-3061.
NARA's Pacific Region (Laguna Niguel, CA), 24000 Avila Road, 1st Floor, 
East Entrance, Laguna Niguel, California 92677-3497.
NARA's Pacific Region (Riverside, CA), 23123 Cajalco Road, Perris, 
California 92570-7298.
NARA's Central Plains Region (Lee's Summit, MO), 200 Space Center 
Drive, Lee's Summit, Missouri 64064-1182.
NARA's Northeast Region (New York City), 201 Varick Street, New York, 
New York 10014-4811.
NARA's Mid Atlantic Region (Center City Philadelphia), 900 Market 
Street, Philadelphia, Pennsylvania 19107-4292.
NARA's Mid Atlantic Region (Northeast Philadelphia), 14700 Townsend 
Road, Philadelphia, Pennsylvania 19154-1096.
NARA's Northeast Region (Pittsfield, MA), 10 Conte Drive, Pittsfield, 
Massachusetts 01201-8230.
NARA's Pacific Region (San Francisco), 1000 Commodore Drive, San Bruno, 
California 94066-2350.
NARA's Pacific Alaska Region (Seattle), 6125 Sand Point Way NE., 
Seattle, Washington 98115-7999.
National Personnel Records Center, Civilian Personnel Records, 111 
Winnebago Street, St. Louis, Missouri 63118-4126.
National Personnel Records Center, Military Personnel Records, 9700 
Page Avenue, St. Louis, MO 63132-5100.
    If the system manager is the Director of the Information Security 
Oversight Office (ISOO), the records are located at the following 
address: Information Security Oversight Office (ISOO), National 
Archives and Records Administration, 700 Pennsylvania Avenue, NW., Room 
100, Washington, DC 20408-0001.
    If the system manager is the Director of the National Historical 
Publications and Records Commission (NHPRC), the records are located at 
the following address: National Historical Publications and Records 
Commission (NHPRC), National Archives and Records Administration, 700 
Pennsylvania Avenue, NW., Room 106, Washington, DC 20408-0001.
    If the system manager is the Director of the Policy and Planning 
Staff, the records are located at the following address: Policy and 
Planning Staff (NPOL), National Archives and Records Administration, 
8601 Adelphi Road, Room 4100, College Park, MD 20740-6001.
    If the system manager is the Assistant Archivist for Information 
Services, the records are located at the following address: Office of 
Information Services (NH), National Archives and Records 
Administration, 8601 Adelphi Road, Room 4400, College Park, MD 20740.
    If the system manager is the Assistant Archivist for 
Administration, the records are located at the following address: 
Office of Administration (NA,) National Archives and Records 
Administration, 8601 Adelphi Road, Room 4200, College Park, MD 20740.
    If the system manager is the Director of the Federal Register, the 
records are located at the following address: Office of the Federal 
Register (NF), National Archives and Records Administration, 700 
Pennsylvania Avenue, NW., Washington, DC 20408-0001.
    If the system manager is the Inspector General, the records are 
located at the following address: Office of the Inspector General 
(OIG), National Archives and Records Administration, 8601 Adelphi Road, 
Room 1300, College Park, MD 20740.
    If the system manager is the General Counsel, the records are 
located at the following address: General Counsel (NGC), National 
Archives and Records Administration, 8601 Adelphi Road, Room 3110, 
College Park, MD 20740.
    If the system manager is the Director of the Center for the 
National Archives Experience, the records are located at the following 
address: Center for the National Archives Experience (NWE), National 
Archives and Records Administration, 700 Pennsylvania Avenue, NW., Room 
G9, Washington, DC 20408-0001.
    If the system manager is the Director of the Washington National 
Records Center, the records are located at the following address: 
Washington National Records Center (NWMW), National Archives and 
Records Administration, 4205 Suitland Road, Suitland, MD 20746-8001.

 [FR Doc. E7-19351 Filed 10-2-07; 8:45 am]
BILLING CODE 7515-01-P