[Federal Register Volume 72, Number 172 (Thursday, September 6, 2007)]
[Notices]
[Pages 51215-51217]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 07-4343]


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DEPARTMENT OF DEFENSE

Department of the Army

[USA-2007-0027]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

[[Page 51216]]


ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on October 9, 2007 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Mr. Robert Dickerson at (703) 428-
6513.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 29, 2007, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: August 30, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0385-10/40 ASO

System Name:
    Army Safety Management Information System (ASMIS) (December 28, 
2004, 69 FR 77742).

Changes:
Categories of Individuals covered by the System:
    Delete entry and replace with ``individuals (includes contractors, 
volunteer personnel, members of the public) involved in accidents 
incident to Army and USACE operations and recreational facilities, and 
DoD personnel who perform a travel risk assessments for leave, pass, or 
other purpose (may include civilian and military personnel from the 
Army, Air Force, Navy, Marine Corps and Coast Guard).''

Categories of Records in the System:
    Delete entry and replace with ``Records related to Army accidents 
and risk assessments include name of injured individual, name of 
individual performing risk assessment, Social Security Number (SSN), 
age, gender, pay grade, job title, start point and destination of 
travel, travel dates, personal protective equipment usage, alcohol and 
medication usage, sleep and rest plans, leave or pass address and phone 
number date of injury, location of accident, activity at time of 
injury, type of injury, board findings, recommendations, witness 
statements, wreckage distribution diagrams, maintenance and material 
data, and other personal and accident related and environmental 
information.''
* * * * *

Purpose(s):
    Delete entry and replace with ``Information will be used to monitor 
and facilitate the U.S. Army's and the USACE Safety and Occupational 
Health Offices' safety programs; to analyze accident experience and 
exposure information; to analyze and correlate relationships between 
planned actions and resultant accidents; and to support the Army's 
accident prevention efforts. Information will also be used to support 
DOD accident prevention efforts through risk assessments conducted by 
DOD personnel prior to travel for leave, pass or other purpose (may 
include civilian and military personnel from the Army, Air Force, Navy, 
Marine Corps and Coast Guard).''

Storage:
    Delete entry and replace with ``Paper records in file folder and 
electronic storage media.''
* * * * *
A0385-10/40 ASO

System Name:
    Army Safety Management Information System (ASMIS).

System Location:
    U.S. Army Combat Readiness Center (USACRC), 4905 5th Avenue, Fort 
Rucker, AL 36362-5363, and the U.S. Army Center for Health Promotion 
and Preventive Medicine (USACHPPM), 5158 Blackhaw Road, Aberdeen 
Proving Ground, MD 21010-5403.
    U.S. Army Corps of Engineers (USACE): Chief, Safety and 
Occupational Health Office, Headquarters, U.S. Army Corps of Engineers, 
441 G Street NW., Washington, DC 20314-1000, and all U.S. Army Corps of 
Engineers Safety and Occupational Health Offices. Official mailing 
addresses are published as an Appendix to the Army's compilation of 
systems of records notices.

Categories of Individuals Covered by the System:
    Individuals (includes contractors, volunteer personnel, and members 
of the public) involved in accidents incident to Army and USACE 
operations and recreational facilities and DoD personnel who perform 
risk assessments prior to travel for leave, pass or other purpose (may 
include civilian and military personnel from the Army, Air Force, Navy, 
Marine Corps and Coast Guard).

Categories of Records in the System:
    Records related to Army accidents and risk assessments include name 
of injured individual, name of individual performing risk assessment, 
Social Security Number, age, gender, pay grade, job title, start point 
and destination of travel, travel dates, personal protective equipment 
usage, alcohol and medication usage, sleep and rest plans, leave or 
pass address and phone number date of injury, location of accident, 
activity at time of injury, type of injury, board findings, 
recommendations, witness statements, wreckage distribution diagrams, 
maintenance and material data, and other personal and accident related 
and environmental information.

Authority for Maintenance of the System:
    10 U.S.C. 3013, Secretary of the Army; 5 U.S.C. 7902, Safety 
Programs; Public Law 91-596, Occupational Safety and Health Act of 
1970; DoD Instruction 6055.1, DoD Safety and Occupational Health 
Programs; Army Regulations 385-10, Army Safety Program; Army Regulation 
385-40, Accident Reporting and Records; and E.O. 9397 (SSN).

Purpose(s):
    Information will be used to monitor and facilitate the U.S. Army's 
and the USACE Safety and Occupational Health Offices' Safety programs; 
to analyze accident experience and exposure information; to analyze and 
correlate relationships between planned actions and resultant 
accidents; and to support the Army's accident prevention efforts. 
Information will also be used to support DoD accident prevention 
efforts through risk assessments conducted by DoD personnel prior to 
travel for leave, pass or other purpose (may include civilian and 
military personnel from the Army,

[[Page 51217]]

Air Force, Navy, Marine Corps and Coast Guard).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor, the Federal Aviation Agency, the 
National Transportation Safety Board, and to Federal, State, and local 
agencies, and applicable civilian organizations, such as the National 
Safety Council, for use in a combined effort of accident prevention.
    In some cases, data must also be disclosed to an employee's 
representative under the provisions of 29 CFR 1960.29.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's name and Social Security Number (SSN).

Safeguards:
    Paper records and computer stored records are maintained in locked 
file cabinets behind security doors. Information is accessible only by 
authorized personnel with appropriate clearance/access in the 
performance of their duties. Remote terminal accessible only by 
authorized personnel.
    At United States Army Corps of Engineers and United States Army 
Center for Health Promotion and Preventive Medicine the computer stored 
records are secured behind security doors, accessible only by 
authorized personnel provided password access.

Retention and Disposal:
    Accident and incident case records and aviation accident and 
incident case records are maintained for 5 years then destroy, except 
for: USACRC and USACE maintain for 30 years in current file area then 
destroy; Office of Corps of Engineers records created prior to 1 
January 1982 maintain for 30 years then destroy. Environmental 
restoration reports are maintained for 50 years then destroyed (5 years 
in current file area then transferred to records holding area). Reports 
of artillery mis-firings or accidents and harmful chemical, biological 
and radiological exposures accumulated in combat or combat support 
elements are permanent.

System Manager(s) and Address:
    Commander, U.S. Army Combat Readiness Center, 4905 5th Avenue, Fort 
Rucker, AL 36362-5363.
    Commander, U.S. Army Center for Health Promotion and Preventive 
Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
    Chief, Safety and Occupational Health Office, Headquarters, U.S. 
Army Corps of Engineers, 441 G Street, NW., Washington, DC 20314-1000.

Notification Procedure:
    Individuals seeking to determine whether information about them is 
contained in this system should address written inquiries to the 
appropriate system manager.
    Request should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, when and where the 
accident occurred, type of equipment involved in the accident, and 
signature.

Record Access Procedures:
    Individuals seeking access to information about them contained in 
this system should address written inquiries to the appropriate system 
manager.
    Request should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, when and where the 
accident occurred, type of equipment involved in the accident, and 
signature.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Records and reports of accident, injury, fire, morbidity, law 
enforcement, traffic accident investigations, vehicle accident reports, 
and marine accident/casualty reports, individual sick clips, and 
military aviation records/reports.

Exemptions claimed for the System:
    None.
[FR Doc. 07-4343 Filed 9-05-07; 8:45 am]
BILLING CODE 5001-06-M