[Federal Register Volume 72, Number 170 (Tuesday, September 4, 2007)]
[Notices]
[Pages 50668-50669]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-17445]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DoD-2007-OS-0099]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Logistics Agency is amending a system of records 
notice to its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on October 
4, 2007 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 28, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S180.10 CA

System name:
    Congressional, Executive, and Political Inquiry Records (September 
29, 1997, 62 FR 50910).

Changes:
System identifier:
    Delete ``CA'' from entry.
* * * * *

System location:
    Delete entry and replace with ``Office of Legislative Affairs, 
Headquarters Defense Logistics Agency, 8725 John J. Kingman Road, Stop 
2545, Fort Belvoir, VA, 22060-6221, and the DLA Field Activities. 
Mailing addresses for the DLA Field Activities may be obtained from the 
System manager.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Individuals, organizations, and 
other entities who have requested Members of State and Federal 
Legislative and Executive Branches of Government make inquiries on 
their behalf.''

Categories of records in the system:
    Delete entry and replace with ``Records contain representative's 
name, constituent's name, details surrounding the issue being 
researched and case number. The records may also contain the 
constituent's Social Security Number, home address, home telephone 
number, or related personal information provided by the constituent/
representative making the inquiry.''
* * * * *

Purpose(s):
    Delete entry and replace with ``Information is collected to reply 
to inquiries and to determine the need for and course of action to be 
taken for resolution. Information may be used by the DLA Director, Vice 
Director, DLA Senior Leadership and DLA Field Activity Commanders and 
decision makers as a basis to institute policy or procedural changes.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete second paragraph and replace with ``Information is furnished 
to Members/Staff of State and Federal Legislative and Executive 
Branches of Government who wrote to DLA on behalf of the complainant 
and who use it to respond to the complainant, or for other related 
purposes.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Director, Legislative Affairs, 
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221, and the DLA Field Activity 
Commanders.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should

[[Page 50669]]

address written inquiries to the HQ DLA Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 
8725 John J. Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the HQ DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. 
Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the HQ DLA Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 
1644, Fort Belvoir, VA 22060-6221.''
* * * * *
S180.10

System name:
    Congressional, Executive, and Political Inquiry Records.

System location:
    Office of Legislative Affairs, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Stop 2545, Fort Belvoir, VA 22060-
6221, and the DLA Field Activities. Mailing addresses for the DLA Field 
Activities may be obtained from the System manager.

Categories of individuals covered by the system:
    Individuals, organizations, and other entities who have requested 
Members of State and Federal Legislative and Executive Branches of 
Government make inquiries on their behalf.

Categories of records in the system:
    Records contain representative's name, constituent's name, details 
surrounding the issue being researched and case number. The records may 
also contain the constituent's Social Security Number, home address, 
home telephone number, or related personal information provided by the 
constituent/representative making the inquiry.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under 
Secretary of Defense for Acquisition and Technology; DOD Directive 
5400.4, Provision of Information to Congress; and E.O. 9397 (SSN).

Purpose(s):
    Information is collected to reply to inquiries and to determine the 
need for and course of action to be taken for resolution. Information 
may be used by the DLA Director, Vice Director, DLA Senior Leadership 
and DLA Field Activity Commanders and decision makers as a basis to 
institute policy or procedural changes.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information is furnished to Members/Staff of State and Federal 
Legislative and Executive Branches of Government who wrote to DLA on 
behalf of the complainant and who use it to respond to the complainant, 
or for other related purposes.
    To Federal and local government agencies having cognizance over or 
authority to act on the issues involved.
    The DOD ``Blanket Routine Uses'' apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Retrieved by constituent name, representative name, or case number.

Safeguards:
    Records are maintained in a secure, limited access, or monitored 
work area. Physical entry by unauthorized persons is restricted by the 
use of locks, guards, or administrative procedures. Access to personal 
information is restricted to those who require the records in the 
performance of their official duties. Access to computer records is 
further restricted by the use of passwords which are changed 
periodically. All personnel whose official duties require access to the 
information are trained in the proper safeguarding and use of the 
information.

Retention and disposal:
    Records are destroyed after eight years.

System manager(s) and address:
    Director, Legislative Affairs, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221, and the DLA Field Activity Commanders.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the HQ DLA Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 
1644, Fort Belvior, VA 22060-6221.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the HQ DLA 
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ 
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 1644, Fort 
Belvior, VA 22060-6221.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the HQ DLA Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 
8725 John J. Kingman Road, Stop 1644, Fort Belvior, VA 22060-6221.

Record source categories:
    Information is provided by constituent, the constituent's 
representative, and from agency files.

Exemptions claimed for the system:
    None.

[FR Doc. E7-17445 Filed 8-31-07; 8:45 am]
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