[Federal Register Volume 72, Number 170 (Tuesday, September 4, 2007)]
[Notices]
[Pages 50666-50668]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-17441]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DoD-2007-OS-0100]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Logistics Agency is amending a system of records 
notice to its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on October 
4, 2007 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 28, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S700.10 DES

System name:
    Travel Input Records (December 1, 2000, 65 FR 75254).

Changes:
System identifier:
    Delete ``DES'' from entry.
* * * * *

System location:
    Delete entry and replace with ``Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221 and at 
the Defense Logistics Agency Field Activities. Official mailing 
addresses may be obtained from the System manager below.
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Policy Office: Chief, Travel 
Services Division, Headquarters Defense Logistics Agency, ATTN: DES-BD, 
8725 John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221.
    Record holder: Financial Liaison Officers at the DLA Field 
Activities.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the HQ DLA Privacy Act Office, 
Headquarters,

[[Page 50667]]

Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. 
Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.
    Request should contain individual's full name, order number and/or 
Social Security Number (SSN).
    DLA employees and military members with direct access to the on-
line database may query the database by providing their name and 
password.
    Records older than 15 months are contained within the electronic 
system, individuals should address a written inquiry to the HQ DLA 
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ 
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 1644, Fort 
Belvoir, VA 22060-6221.

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the HQ DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. 
Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.
    Request should contain individual's full name, order number and/or 
Social Security Number (SSN).
    DLA employees and military members with direct access to the on-
line database may query the database by providing their name and 
password.
    For access to electronic records created at HQ DLA within the past 
15 months, DLA employees and military members with online access to the 
database may query the database by providing their name and password.
    For access to archived electronic records stored off-line, address 
written inquiries to the HQ DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. 
Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.
    Individuals who do not have access to the HQ DLA database should 
submit written inquiries to the HQ DLA Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 
8725 John J. Kingman Road, Stop 1644, Fort Belvoir, VA 22060-6221.

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the HQ DLA Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 
1644, Fort Belvoir, VA 22060-6221.''
* * * * *
S700.10

System name:
    Travel Input Records.

System location:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6221 and at the Defense Logistics Agency Field 
Activities. Official mailing addresses may be obtained from the system 
manager below.

Categories of individuals covered by the system:
    All DLA military members, civilian employees, and dependents who 
perform travel, Temporary Duty (TDY) or Permanent Change of Station 
(PCS); individuals of other DoD agencies serviced by DLA under an 
interservice support agreement; and public and private sector 
individuals traveling under invitational travel orders.

Categories of records in the system:
    Consists of name, Social Security Number, home address, security 
clearance level, order number, travel itinerary, claim data, and 
financial details of real estate transactions.

Authority for maintenance of the system:
    Chapter 57, 5 U.S.C., Travel, Transportation, and Subsistence; 10 
U.S.C. 133, Under Secretary of Defense for Acquisition and Technology; 
and E.O. 9397 (SSN).

Purpose(s):
    Records are used in administering the travel program, managing and 
tracking funds, and accounting for employee status for pay and leave 
tracking purposes.
    Data is also used to determine that expenses relating to the sale 
or purchase of a residence for a Permanent Change of Station are 
reasonable and customary for the locality of the transaction.
    Statistical data, with all personal identifiers removed, is used to 
assess trends, manage funds, and forecast future expenses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Federal agency or private sector organization employing the 
traveler for funds control, personnel administration, or program 
management purposes.
    To banking establishments for the purpose of facilitating direct 
deposit and to confirm billing or expense data.
    To Federal, State, and Local government agencies for taxing, audit, 
or oversight purposes.
    To Government and private sector entities to provide for or 
facilitate transportation, lodging, relocation or related travel 
services.
    The DOD ``Blanket Routine Uses'' also apply to this system of 
records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are in file folders and electronic storage media.

Retrievability:
    By name, Social Security Number (SSN) or order number.

Safeguards:
    Records are maintained in areas that are accessible only to 
individuals who must service the record in the performance of their 
official duties. Electronic records are password protected with access 
restricted to authorized users.

Retention and disposal:
    Paper records are retained for 6 years and then destroyed. 
Electronic records are retained on line for 15 months and then removed 
to disk where they are retained for an additional 4 years and 9 months.

System manager(s) and address:
    Policy Office: Chief, Travel Services Division, Headquarters 
Defense Logistics Agency, ATTN: DES-BD, 8725 John J. Kingman Road, Stop 
6220, Fort Belvoir, VA 22060-6221.
    Record holder: Financial Liaison Officers at the DLA Field 
Activities.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the HQ DLA Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 
1644, Fort Belvior, VA 22060-6221.
    Request should contain individuals full name, order number and/or 
Social Security Number (SSN).
    DLA employees and military members with direct access to the on-
line

[[Page 50668]]

database may query the database by providing their name and password.
    Records older than 15 months are contained within the electronic 
system, individuals should address a written inquiry to the HQ DLA 
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ 
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 1644, Fort 
Belvior, VA 22060-6221.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the HQ DLA 
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ 
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, Stop 1644, Fort 
Belvior, VA 22060-6221.
    Request should contain individuals full name, order number and/or 
Social Security Number (SSN).
    DLA employees and military members with direct access to the on-
line database may query the database by providing their name and 
password.
    For access to electronic records created at HQ DLA within the past 
15 months, DLA employees and military members with online access to the 
database may query the database by providing their name and password.
    For access to archived electronic records stored off-line, address 
written inquiries to the HQ DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. 
Kingman Road, Stop 1644, Fort Belvior, VA 22060-6221.
    Individuals who do not have access to the HQ DLA database should 
submit written inquiries to the HQ DLA Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 
8725 John J. Kingman Road, Stop 1644, Fort Belvior, VA 22060-6221.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the HQ DLA Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 
8725 John J. Kingman Road, Stop 1644, Fort Belvior, VA 22060-6221.

Record source categories:
    Information is collected from the individual and the individual's 
supervisor, from the hiring activity's personnel office, and from 
travel and expense forms.

Exemptions claimed for the system:
    None.

 [FR Doc. E7-17441 Filed 8-31-07; 8:45 am]
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