[Federal Register Volume 72, Number 170 (Tuesday, September 4, 2007)]
[Notices]
[Pages 50701-50703]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-17394]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 4, 2007. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. FAX: 
301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules,

[[Page 50702]]

however, cover records of only one office or program or a few series of 
records. Many of these update previously approved schedules, and some 
include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Cooperative State Research, 
Education, and Extension Service (N1-540-07-4, 24 items, 16 temporary 
items). Program management records, including institutional reviews, 
management studies, training course development records, routine 
committee and conference records, and working files, drafts, 
duplicates, and reference materials relating to these activities. 
Proposed for permanent retention are recordkeeping copies of committee 
secretariat and agency-sponsored conference program records, published 
articles, and the speeches and presentations of agency administrators. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of Agriculture, Cooperative State Research, 
Education, and Extension Service (N1-540-07-5, 6 items, 6 temporary 
items). Budget records, including planning and estimate development, 
presentation, and execution records; background and working files; and 
reimbursable agreements. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    3. Department of the Army, Agency-wide (N1-AU-06-4, 3 items, 1 
temporary item). System outputs associated with an electronic 
information system designed to track Arlington National Cemetery's 
decedent data. Included are decedent reports, daily funeral schedules, 
and temporary grave marker reports. The electronic system master file 
and documentation are proposed for permanent retention.
    4. Department of the Army, Agency-wide (N1-AU-07-4, 3 items, 3 
temporary items). Outputs, master file, and documentation associated 
with an electronic information system used to track basic human 
resources data on individuals enlisting in the U.S. Army.
    5. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-07-1, 1 item, 1 temporary item). Coastal 
Resource Coordinator records consisting of responses to requests for 
comment or involvement as a natural resource trustee.
    6. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-07-2, 1 item, 1 temporary item). Training and 
workshop records. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    7. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-07-3, 1 item, 1 temporary item). This schedule 
authorizes the agency to apply the existing disposition instructions to 
records series regardless of the recordkeeping medium, for grant files. 
Paper recordkeeping copies of these files were previously approved for 
disposal.
    8. Department of Defense, Office of the Secretary of Defense (N1-
330-07-3, 1 item, 1 temporary item). Master file associated with an 
electronic information system used to process visit requests for 
foreign nationals to Department of Defense components and contractor 
facilities. Data includes lists of individuals and associated personal 
data.
    9. Department of Defense, Defense Commissary Agency (N1-506-07-10, 
2 items, 2 temporary items). Records pertaining to safety. Included are 
surveys, reviews, inspection reports, notices of unhealthy working 
conditions, records of changes made as a result of recommendations, 
correspondence, inspection logs, and related records on safety at 
agency facilities. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    10. Department of Defense, Defense Commissary Agency (N1-506-07-11, 
4 items, 4 temporary items). Records pertaining to agency operations. 
Included are agency reading files, visual aids used during internal 
agency briefings, staff meeting minutes, and conference presentations. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    11. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-06-2, 1 item, 1 temporary item). Records 
of the International Cable System. Included are system copies of 
budget, travel, and personnel cables between the agency, its field 
posts, and U.S. embassies. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    12. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-07-7, 4 items, 4 temporary items). Inputs, 
master files, and outputs for the Chemical Security Assessment Tool 
database, which contains information used to assess high risk chemical 
facilities. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    13. Department of Homeland Security, Office of Intelligence and 
Analysis (N1-563-07-11, 8 items, 8 temporary items). Inputs, master 
files, and outputs for the Intelligence Watch and Warning 24 Hour Log 
database, which contains intelligence reports about events that may 
constitute a threat to homeland security. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium for all schedule items except the master files.
    14. Department of Homeland Security, Transportation Security 
Administration (N1-560-07-2, 8 items, 8 temporary items). Inputs, 
outputs, master file, and documentation relating to a system containing 
data on individuals who have been identified either correctly or 
incorrectly as a threat to transportation security and are petitioning 
the government for redress.
    15. Department of State, Bureau of Overseas Buildings Operations 
(N1-59-07-5, 2 items, 2 temporary items). Resource management files 
used to document the expenditure of capital

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program funds and policy within the bureau.
    16. Environmental Protection Agency, Headquarters (N1-412-07-51, 6 
items, 6 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to records series regardless of 
the recordkeeping medium. Included are records relating to 
administration of the Toxic Substances Control Act, including notices 
of exports, administrative tracking and control records, supporting 
information, log books, and registers. Paper recordkeeping copies of 
these files were previously approved for disposal.
    17. Environmental Protection Agency, Agency-wide (N1-412-07-58, 23 
items, 12 temporary items). This schedule authorizes the agency to 
apply the existing disposition instructions to Office of Water records, 
regardless of recordkeeping medium. The records include watersheds 
needs survey records, water contamination incident reports, state water 
standards files postdating 1974, state water quality reports, and 
additives products files. Paper recordkeeping copies of these files 
were previously approved for disposal. Records proposed for permanent 
retention include final reports to Congress, state water standard 
historical files, 1965-1974, effluent guidelines studies, municipal 
waste facility inventories, fish kill annual reports, approved 
alternate test procedure application files, and 404 program files. 
Paper recordkeeping copies of these files were previously approved as 
permanent.

    Dated: August 28, 2007.
Howard P. Lowell,
Deputy Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E7-17394 Filed 8-31-07; 8:45 am]
BILLING CODE 7515-01-P