[Federal Register Volume 72, Number 148 (Thursday, August 2, 2007)]
[Notices]
[Pages 42423-42424]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-14942]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5130-N-09]


Privacy Act; Proposed New Systems of Records; Grants Interface 
Management System (GIMS/P017)

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Establish a new Privacy Act system of records.

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SUMMARY: HUD proposes to establish a new record system to add to its 
inventory of systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended. The proposed new system of records is the 
Grants Interface Management System (GIMS/P017), HUD/ADM-08. HUD's 
Departmental Grants Management and Oversight Office will utilize the 
GIM system to manage the transmission of electronic grant applications 
received from the http://www.Grants.gov portal, which is the central 
storehouse for information on federal government grant programs. HUD 
will also utilize this new system as the repository for the electronic 
applications received.

DATES: Effective Date: This action shall be effective without further 
notice on September 4, 2007 unless comments are received during or 
before this period that would result in a contrary determination.
    Comments Due Date: September 4, 2007.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 10276, Washington, DC 20410-0500. Communications should refer to 
the above docket number and title. A copy of each communication 
submitted will be available for public inspection and copying between 8 
a.m. and 5 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: The Departmental Privacy Act Officer, 
451 Seventh Street, SW., Room 4178, Washington, DC 20410, telephone 
number (202) 708-2374 or the System Manager, Loyd Lamois, Supervisory 
Program Analyst, 451 Seventh Street, SW., Room 3156, Washington, DC 
20410, telephone number (202) 708-0667. (These are not a toll-free 
numbers.) Telecommunication device for hearing and speech-impaired 
individuals (TTY) is available at (800) 877-8339 (Federal Information 
Relay Service).

SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e)(4) and (11) provide 
that the public be afforded a 30-day period in which to comment on the 
new system of records, and require published notice of the existence 
and character of the system of records.
    The new system report was submitted to the Office of Management and 
Budget (OMB), the Senate Committee on Homeland Security and 
Governmental Affairs, and the House Committee on Oversight and 
Government Reform pursuant to paragraph 4c of Appendix 1 to OMB 
Circular No. A-130, ``Federal Responsibilities for Maintaining Records 
About Individuals,'' July 25, 1994 (59 FR 37914).

    Authority: 5 U.S.C. 552a.

    Dated: July 27, 2007.
Lisa Schlosser,
Chief Information Officer.
HUD/ADM-08

System Name:
    Grants Interface Management System (GIMS).

System Location:
    HUD Headquarters, Charleston, West Virginia.

[[Page 42424]]

Categories of Individuals Covered by the System:
    Electronic applicants to HUD competitive (discretionary) grant 
programs.

Categories of Records in the System:
    Electronic grant applications which typically include statements of 
qualifications, which may include resumes, program budgets and work 
plans, evaluation plans, and supporting documents such as proof of 
local support. Resumes may include name, home address, home telephone 
number, personal email address.

Authority for Maintenance of the System:
    Records are authorized by regulations governing administration of 
grants and cooperative agreements (24 CFR, Part 84 or 85), and the HUD 
Reform Act of 1989 Public Law 101-235 (24 CFR Part 4) and scheduled per 
the NARA requirements for records disposition at 36 CFR Part 1228.

Purposes:
    The purpose of this system is to receive grant applications from 
the Grants.gov portal. Records are maintained in compliance with the 
requirements of the HUD Reform Act of 1989, Public Law 101-235 (24 CFR 
Part 4) and scheduled per the NARA requirements for records disposition 
at 36 CFR Part 1228.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows: Routine 
uses include review of applications. Persons with access at various 
points in the process include reviewers and program managers.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
    Under this section the following subsections must be listed:

Storage:
    Paper applications are maintained in locked file cabinets and 
access is granted to personnel who service the records. Electronic data 
is maintained in the GIMS database.

Retrievability:
    Applications are indexed by application tracking number, award 
tracking number, applicant organization name.

Safeguards:
    Paper Records are typically stored in locked cabinets and limited 
to those personnel who service the records. System access is granted by 
program administrators and by user ID and password.

Retention and Disposal:
    Records are retained per the requirements of the HUD Reform Act of 
1989 Pub. Law 101-235 (24 CFR Part 4), and scheduled under the NARA 
requirements for records disposition at 36 CFR Part 1228.

System Manager(s) and Address:
    Loyd Lamois, Supervisory Program Analyst, Office of Departmental 
Grants Managements and Oversight, Department of Housing and Urban 
Development, 451 Seventh Street SW., Room 3156, Washington, DC 20410.

Notification Procedures:
    ``For information, assistance, or inquiry about the existence of 
records, contact the Privacy Act Officer at the Department of Housing 
and Urban Development, 451 Seventh Street SW., Room 4178, Washington, 
DC 20410. Written requests must include the full name, document with 
photo (driver's license, etc.), date of birth, current address, and 
telephone number of the individual making the request.

Contesting Record Procedures:
    Procedures for the amendment or correction of records, and 
procedures for applicants who want to appeal initial agency 
determinations appear in 24 CFR part 16.
    If additional information is needed, contact:
    (i) In relation to contesting contents of records, the Privacy Act 
Officer at HUD, 451 Seventh Street, SW., Room 4178, Washington, DC 
20410; and,
    (ii) In relation to appeals of initial denials, HUD, Departmental 
Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street, 
SW., Washington, DC 20410.

Record Source Categories:
    Information is submitted by Authorized Organizational 
Representatives registered at Grants.gov and authorized by applicant 
organizations.

Exemptions from Certain Provisions of the Act:
    ``None.''

 [FR Doc. E7-14942 Filed 8-1-07; 8:45 am]
BILLING CODE 4210-67-P