[Federal Register Volume 72, Number 141 (Tuesday, July 24, 2007)]
[Notices]
[Pages 40339-40340]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-14264]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 23, 2007 (Note that the new time period for requesting copies 
has changed from 45 to 30 days after publication). Once the appraisal 
of the records is completed, NARA will send a copy of the schedule. 
NARA staff usually prepare appraisal memorandums that contain 
additional information concerning the records covered by a proposed 
schedule. These, too, may be requested and will be provided once the 
appraisal is completed. Requesters will be given 30 days to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending (Note that the new time period for requesting 
copies has

[[Page 40340]]

changed from 45 to 30 days after publication):
    1. Department of Defense, Defense Commissary Agency (N1-506-07-6, 3 
items, 3 temporary items). Records relating to inquiries, 
investigations, and other matters pertaining to the Inspector General, 
including case files, complaints, correspondence, memos, and guidance 
procedures and related information. This schedule authorizes the agency 
to apply the proposed disposition instructions to any recordkeeping 
medium.
    2. Department of Defense, Joint Staff (N1-218-06-2, 4 items, 4 
temporary items). Records documenting anti-terrorism training. Included 
are unclassified electronic data, reports, and records documenting 
information on trainees, such as name, rank, service, title, and course 
completion date.
    3. Department of Homeland Security, U.S. Coast Guard (N1-26-07-5, 4 
items, 4 temporary items). Records associated with health and fitness 
assessments of U.S. Coast Guard members. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    4. Department of Homeland Security, U.S. Coast Guard (N1-26-07-6, 2 
items, 2 temporary items). Checklists used to ensure rescue swimmers 
may deploy safely from ships. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    5. Department of Homeland Security, U.S. Coast Guard (N1-26-07-7, 1 
item, 1 temporary item). Records documenting sterilization tests 
conducted on medical instruments. This schedule authorizes the agency 
to apply the proposed disposition instructions to any recordkeeping 
medium.
    6. Department of Justice, Bureau of Prisons (N1-129-07-12, 1 item, 
1 temporary item). Records of the Regional Inmate Skills Development 
Coordinator including correspondence with institutions relating to 
developing the skills of inmates. This schedule authorizes the agency 
to apply the proposed disposition instructions to any recordkeeping 
medium.
    7. Department of Transportation, Federal Highway Administration 
(N1-406-07-1, 11 items, 4 temporary items). Records relating to the 
National Scenic Byways Program, including photographic prints, 
negatives, and contact sheets that do not meet requirements for 
permanent preservation; Copies of publications maintained for reference 
use only; grant applications; and nominations for National Scenic 
Byways and All-American Roads. Proposed for permanent retention are 
photographic prints, negatives, contact sheets, slides and 
transparencies, digital images generated through scanning, original 
digital images, finding aids, special photo project files, posters and 
promotional products, and publications meeting requirements for 
permanent preservation.
    8. Department of Transportation, Federal Railroad Administration 
(N1-399-07-8, 3 items, 2 temporary items). Records accumulated within 
the Office of Administrator and Deputy Administrator including working 
files, requests to form work groups, minutes of work group meetings, 
drafts of reports or parts of reports, distribution lists, and comments 
on drafts. Proposed for permanent retention are recordkeeping copies of 
final reports. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    9. Department of Transportation, Federal Railroad Administration 
(N1-399-07-10, 4 items, 3 temporary items). Office of Public Affairs 
records relating to publications and promotional items. Included are 
routine and promotional brochures and pamphlets, in-house distribution 
copies, working papers, and background materials. Proposed for 
permanent retention are agency mission-related publications, reports, 
papers, manuals, handbooks, and pamphlets. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    10. Department of Transportation, Federal Railroad Administration 
(N1-399-07-15, 3 items, 2 temporary items). Records relating to agency-
wide directives including a reference set or office copies of 
directives and unpublished directives and guidance. Proposed for 
permanent retention are record copies of directives. This schedule 
authorizes the agency to apply the proposed disposition instruction to 
any recordkeeping medium.
    11. Department of Transportation, Federal Railroad Administration 
(N1-399-07-16, 3 items, 3 temporary items). Office of Railroad 
Development contract management records relating to the award, 
administration, receipt, inspection, and payment of contracts. These 
records contain requests for proposals, contracts and contract 
modifications, monthly reports, correspondence, contract deliverables, 
and evaluation reports. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    12. Department of Transportation, Federal Railroad Administration 
(N1-399-07-18, 2 items, 2 temporary items). Office of Railroad 
Development environmental impact statement files including 
correspondence, studies, drafts, and review documents. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    13. Department of the Treasury, Internal Revenue Service (N1-58-07-
6, 1 item, 1 temporary item). Custodial Inspection Forms used to 
certify that a contractor is performing tasks as stipulated by a 
contract.
    14. Department of the Treasury, Internal Revenue Service (N1-58-07-
7, 4 items, 4 temporary items). Inputs, master files, outputs, and 
system documentation for an electronic information system which tracks 
outreach efforts to raise awareness of the Taxpayer Advocate Service.
    15. Department of the Treasury, Internal Revenue Service (N1-58-07-
8, 4 items, 4 temporary items). Inputs, system data, outputs, and 
system documentation for the Appeals Customer Service System, which 
tracks the agency's work on taxpayer appeals.
    16. Department of the Treasury, Internal Revenue Service (N1-58-07-
9, 8 items, 8 temporary items). Inputs, system data, outputs, and 
system documentation for an electronic information system which 
monitors potential income tax withholding problems.
    17. Department of the Treasury, Internal Revenue Service (N1-58-07-
10, 4 items, 4 temporary items). Inputs, master files, outputs, and 
system documentation for the International Passport Office Program, 
which monitors passports for agency employees.
    18. Broadcasting Board of Governors, International Broadcasting 
Bureau (N1-517-07-1, 1 item, 1 temporary item). Voice of America 
Lithuanian Language Service audio recordings (1972-1988).
    19. National Commission on Libraries and Information Science, 
Office of the Library Statistics Cooperative Program (N1-220-06-3, 7 
items, 2 temporary items). Public library survey data received from the 
principal Federal agency responsible for education statistics. Proposed 
for permanent retention are unique public library statistical data, 
system documentation and public library analytical reports.

    Dated: July 16, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E7-14264 Filed 7-23-07; 8:45 am]
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