[Federal Register Volume 72, Number 121 (Monday, June 25, 2007)]
[Notices]
[Pages 34725-34726]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-12245]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 25, 2007 (Note that the new time period for requesting copies has 
changed from 45 to 30 days after publication). Once the appraisal of 
the records is completed, NARA will send a copy of the schedule. NARA 
staff usually prepare appraisal memorandums that contain additional 
information concerning the records covered by a proposed schedule. 
These, too, may be requested and will be provided once the appraisal is 
completed. Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
     E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending (Note that the new time period for requesting 
copies has changed from 45 to 30 days after publication):
    1. Department of Agriculture, Rural Development (N1-221-06-1, 3 
items, 3 temporary items). Inputs, master files, and system 
documentation relating to an electronic system that manages and 
processes direct and guaranteed loans and grants for rural electric, 
telecommunications, water, and environmental programs.
    2. Department of the Air Force, Air Force Research Laboratory (N1-
AFU-07-1, 13 items, 7 temporary items). Records related to the Air 
Force Health Study of the health effects of the use of herbicides in 
Vietnam during the Vietnam War. Included are participant medical files 
including paper copies, PDF images, X-rays, and dental films; monitor's 
notes; and queries and other derived datasets. Proposed for permanent 
retention are the master database, database documentation, hard copy 
photographs, administrative history files, and a set of technical 
reports.
    3. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-03-11, 19 items, 15 temporary items). Geodetic reference files 
and copies of field survey records, control point descriptions, control 
photography, planetable drawings, geodetic control

[[Page 34726]]

data, geodetic computations, and geographic position files. Proposed 
for permanent retention are recordkeeping copies of control point 
descriptions, control photography, and planetable field survey 
drawings. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    4. Department of Homeland Security, Office of Inspector General 
(N1-563-07-5, 7 items, 5 temporary items). Case files of routine 
investigations as well as inputs, master files, and outputs of 
associated tracking system. Proposed for permanent retention are 
recordkeeping copies of significant case files and master files of 
associated tracking system. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium, except for master files and significant case files.
    5. Department of Homeland Security, U.S. Coast Guard (N1-26-07-4, 1 
item, 1 temporary item). Records documenting training and readiness 
drills and exercises aboard cutters. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    6. Department of the Interior, U.S. Geological Survey (N1-57-07-1, 
11 items, 10 temporary items). Records of the Special Geologic Studies 
Group, including agreement files, records relating to classification 
and declassification, project files, and copies of maps used for 
research and data compilation. Proposed for permanent retention are 
bibliographies of work products prepared by the group.
    7. Department of Justice, Bureau of Prisons (N1-129-07-3, 5 items, 
5 temporary items). Inputs, outputs, system documentation and master 
files of PDF versions of the Regional Director's correspondence. Also 
included are project reference files. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    8. Department of Justice, Bureau of Prisons (N1-129-07-9, 1 item, 1 
temporary item). Year-end roster reports of the Regional Education 
Administrator. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    9. Department of Justice, Bureau of Prisons (N1-129-07-11, 5 items, 
5 temporary items). Files of the Regional Health Services Administrator 
relating to health care delivery for institutions located within the 
respective region. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
07-8, 4 items, 2 temporary items). Inputs and outputs of the criminal 
incident databases of the Domestic Terrorism Analysis Unit. Proposed 
for permanent retention are data files and system documentation.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
07-9, 9 items, 9 temporary items). Inputs, outputs, master file, and 
system documentation of a database which tracks foreign terrorists.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
07-10, 3 items, 3 temporary items). Inputs, master file, and system 
documentation of databases used for tracking informants.
    13. Department of the Navy, Agency-wide (N1-NU-07-3, 1 item, 1 
temporary item). Records relating to preliminary law enforcement 
investigations documenting incidents that do not become full 
investigations. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    14. Department of the Navy, Agency-wide (N1-NU-07-5, 1 item, 1 
temporary item). Non-investigative reports of information related to 
security of commands or of interest to other law enforcement agencies. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium. Paper recordkeeping copies of 
these files were previously approved for disposal.
    15. Department of State, Bureau of Administration (N1-59-07-3, 3 
items, 1 temporary item). Electronic telegrams in the Central Foreign 
Policy File that are indexed using only subject terms designated as 
temporary. Records relate to non-substantive administration, business 
affairs, consular affairs, and operations matters. Proposed for 
permanent retention are all electronic telegrams covering economic 
affairs, military and defense affairs, political affairs, social 
affairs, technology and science, and substantive administration, 
business services, consular, and operations matters. Also proposed as 
permanent are all hard copy records in the Central Foreign Policy File 
and the related electronic indexing information.
    16. Department of Transportation, Federal Highway Administration 
(N1-406-06-2, 6 items, 6 temporary items). Records relating to 
administrative functions including records of the Contracting Officer's 
Technical Representative, century date conversion (Y2K) project 
records, Office of Inspector General hotline complaint/investigative 
files, and audit case files.
    17. Department of Transportation, Federal Railroad Administration 
(N1-399-07-5, 7 items, 3 temporary items). Program files of the Office 
of Railroad Development including Amtrak grant administrative records, 
loan records, and maps generated by the U.S. Geological Survey and 
Federal Railroad Administration. Proposed for permanent retention are 
Amtrak Board of Directors records, project case files, aperture cards 
documenting construction of the Northeast corridor, and national and 
bilateral agreements. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    18. National Aeronautics and Space Administration, Agency-wide (N1-
255-05-1, 3 items, 2 temporary items). This schedule authorizes the 
agency to apply the existing disposition instructions to periodic 
publications, regardless of recordkeeping medium. Included are 
newsletters, bulletins, and similar publications that contain 
information relating to facilities, operations, projects and mission 
development. Proposed for permanent retention is a record copy of each 
issuance.
    19. Tennessee Valley Authority, Board of Directors (N1-142-07-2, 1 
item, 1 temporary item). Textual records relating to the planning 
conducted for board of directors' events. These records include 
proposed and final agendas, invitation lists, meal orders, cost 
estimates, and reservations.
    20. Tennessee Valley Authority, Board of Directors (N1-142-07-3, 1 
item, 1 temporary item). Records relating to X-rays taken of welds 
performed during construction or maintenance jobs which provide 
assurance against faulty welds that may cause leaks in boilers or 
boiler tube sections.
    21. U.S. District Courts (N1-21-07-1, 1 item, 1 temporary item). 
Paper case documents which have been scanned into the Case Management/
Electronic Case Filing System from January 1998 to May 2006.

    Dated: June 19, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC
[FR Doc. E7-12245 Filed 6-22-07; 8:45 am]
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