[Federal Register Volume 72, Number 116 (Monday, June 18, 2007)]
[Notices]
[Pages 33515-33534]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-11543]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 019-2007]


Privacy Act of 1974; Systems of Records

AGENCY: United States Marshals Service, Department of Justice.

ACTION: Notice of modified systems of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the United States Marshals Service (USMS), Department of 
Justice, is issuing public notice of its proposal to modify its systems 
of records. This notice publishes updates to those systems of records, 
last published in the Federal Register on November 8, 1999 (64 FR 
60832-52), except as otherwise set forth below under the caption 
SUPPLEMENTARY INFORMATION.

DATES: Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be 
given a 30-day period in which to comment on routine uses. The Office 
of Management and Budget (OMB), which has oversight responsibility 
under the Act, requires a 40-day period in which to review the systems 
modifications. The public, OMB and Congress are invited to comment on 
the modifications to these systems. Please submit any comments by July 
30, 2007. The proposed changes will be effective on that date, unless 
comments are received that result in a contrary determination.

ADDRESSES: Submit written comments to the Department of Justice (DOJ), 
ATTN: Mary E. Cahill, Management and Planning Staff, Justice Management 
Division, Washington, DC 20530 (Room 1400, NPB), facsimile number 202-
307-1853.

FOR FURTHER INFORMATION CONTACT: Ed Bordley, Attorney-Advisor, USMS, at 
202-307-8571.

SUPPLEMENTARY INFORMATION: Modifications to the USMS systems of records 
include: Updates to addresses for the systems locations and systems 
managers' locations; corrections to office designations for systems 
locations and titles of systems managers; revisions to reduce 
redundancy and increase clarity; additions or changes to more 
accurately describe the systems' categories of individuals, purposes, 
categories of records and record source categories; clarifications to 
existing routine uses; additions to the routine uses; updates to the 
retention and disposal sections; and additions to data elements omitted 
from previous notices. Specific changes for each USMS system of records 
notice are set forth below:
    USMS Badge & Credentials File, Justice/USM-001: The system location 
and system manager location address have been updated. The section on 
categories of individuals covered by the system has been changed. 
Routine uses have been added and the others revised. An element has 
been added under storage. Under record source categories, the category 
``individuals for whom the badges/credentials were made'' was added.
    USMS Internal Affairs System, Justice/USM-002: The system location 
and system manager location address have been updated; the system 
manager's designation has also been changed. The record categories 
designation was modified to reflect the change in the system manager's 
designation. The categories of individuals and record source categories 
were expanded to be more specific. Routine uses have been added and the 
others revised.
    Special Deputation Files, Justice/USM-004: The system location and 
system manager location address has been updated; the system manager's 
designation has also been changed. The categories of individuals 
covered designation has been expanded to be more specific. Minor 
revisions were made to the categories of records. Routine uses have 
been added and the others revised. The record source categories 
subdivision has been revised to include individual applicants.
    USMS Prisoner Processing and Population Management/Prisoner 
Tracking System (PPM/PTS), Justice/USM-005, last published in the 
Federal Register on April 28, 2004 (69 FR 23213): The system manager 
designation has been changed. New categories have been added to the 
categories of individuals covered. Under routine uses, the markers have 
been changed from numeric to alpha characters to match the other system 
notices. Three routine uses were removed to eliminate redundancy; and 
one was added. The record source categories designation was revised to 
reflect the changes in the individual categories.
    USMS Training Files, Justice/USM-006: The primary system location 
and system manager location address have been updated. The wording has 
been changed for the categories of individuals covered. Routine uses 
have been added and minor revisions made to the others. The retention 
and disposal period has been corrected.
    Witness Security Files Information System, Justice/USM-008: The 
system location and system manager location address have been updated. 
The section on categories of individuals covered has been expanded to 
include potential witnesses and witnesses' or potential witnesses' 
families; the wording has also been changed. The categories of records 
has been revised to reflect the changes made in the categories of 
individuals. Routine uses have been added and one routine use has been 
removed. The retention and disposal category has been corrected; the 
record source categories have also been modified.
    Inappropriate Communications/Threat Information System (IC/TIS), 
Justice/USM-009: The primary system location and system manager 
location address have been updated. Routine uses were added and minor 
revisions made to the others. The retention and disposal category has 
been corrected. The record source categories have been revised to 
include the threat or inappropriate communication initiator.
    Judicial Facility Security Index System, Justice/USM-010: The 
system location and system manager location address have been updated. 
``USMS facilities'' has been added to the categories of individuals 
covered. Routine uses were added and minor revisions made to the 
others. ``Contractor'' has been added to the retrievability category.
    Judicial Protection Information System, Justice/USM-011: The system 
location and system manager location address have been updated. A 
``Decentralized Segment'' has also been added under system location. 
Routine uses have been added and minor revisions made to the others. 
The record source category has been reworded.
    U. S. Marshals Service Administrative Proceedings, Claims, and 
Civil Litigation Files, Justice/USM-013: The system location and system 
manager location

[[Page 33516]]

address have been updated. Routine use (f) was reworded. Routine uses 
were added and minor revisions made to the others.
    USMS Key Control Record System, Justice/USM-016: The system 
location address has been updated and a decentralized location added. 
The system manager has also been changed. The categories of individuals 
covered was modified to reflect the decentralized location change. The 
record categories designation was changed to eliminate redundancy. 
Routine uses were added and minor revisions made to others.
    Judicial Security Staff Inventory System, USMS-017: The system 
location and system manager location address have been updated. The 
categories of individuals covered has been expanded to include contract 
employees and other individuals. Routine uses have been added and minor 
revisions made to the others.
    USMS Alternative Dispute Resolution (ADR) Files and Database 
Tracking System, USM-018: The system location and system manager 
location address have been updated. Routine uses have been added and 
minor revisions made to the others.
    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report on the modified systems to OMB and the Congress. Descriptions of 
these systems are found below.

    Dated: June 5, 2007.
Lee J. Lofthus,
Assistant Attorney General for Administration.
JUSTICE/USM-001

System name:
    U.S. Marshals Service Badge & Credentials File.

Security classification:
    Limited official use.

System location:
    Human Resources Division, United States Marshals Service, CS-3, 
Washington, DC 20530-1000.

Categories of individuals covered by the system:
    Current and former U.S. Marshals Service (USMS) personnel, other 
federal employees, and student volunteers or other workers when they 
are performing work for the USMS.

Categories of records in the system:
    Personnel data system established to control issuance of badges and 
credentials to USMS personnel which contains photographs of all 
employees and hand receipts showing the employee's name, title, duty 
location, badge and credential numbers, and date of issuance.

Authority for maintenance of the system:
    5 U.S.C. 301 and 44 U.S.C. 3101.

Purpose(s):
    The Badge & Credentials File system assists in controlling the 
issuance of badges and credentials to USMS personnel which are used for 
identification purposes in the performance of official duties.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This file serves as a record of issuance of credentials. 
Information from this file may be disclosed:
    (a) To any criminal, civil, or regulatory law enforcement authority 
(whether federal, state, territorial, local, tribal, or foreign) where 
the information is relevant to the recipient entity's law enforcement 
responsibilities;
    (b) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (c) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government when 
necessary to accomplish an agency function related to this system of 
records;
    (d) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2 unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (e) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (f) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (g) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (h) Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate federal, state, territorial, local, tribal, 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or prosecuting such 
violation or charged with enforcing or implementing such law;
    (i) To appropriate officials and employees of a federal agency or 
entity which requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a grant or benefit.
    (j) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, territorial, or 
local government entity or professional licensing authority, in 
accordance with applicable Department regulations; or facilitating 
communications with a former employee that may be necessary for 
personnel-related or other official purposes where the Department 
requires information and/or consultation assistance from the former 
employee regarding a matter within that person's former area of 
responsibility;
    (k) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

[[Page 33517]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
STORAGE:
    Records are kept in standard folders and kept electronically.

RETRIEVABILITY:
    Records are indexed and retrieved by the individual's name and 
numerical order of badges and credentials.

Safeguards:
    Access is restricted to personnel of the Background and Suitability 
Team, Human Resources Division. Records are maintained in metal filing 
cabinets which are locked during non-duty hours.

RETENTION AND DISPOSAL:
    Records are kept for duration of employee's tenure in the service. 
Records are destroyed when superseded or obsolete.

SYSTEM MANAGER(s) and address:
    Assistant Director, Human Resources Division, United States 
Marshals Service, CS-3, Washington, DC 20530-1000.

Notification procedure:
    Same as ``Record access procedures.''

Record access procedures:
    A request for access to a record from this system shall be made in 
writing with the envelope and the letter clearly marked ``Privacy Act 
Request.'' It should clearly indicate the name of requester, the nature 
of the record sought and the approximate dates covered by the record. 
The requester shall also provide the required verification of identity 
(28 CFR 16.41(d)) and provide a return address for transmitting the 
information. Access requests will be directed to the System Manager 
listed above, Attention: FOI/PA Officer.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the address of the System 
Manager listed above, Attention: FOI/PA Officer, stating clearly and 
concisely what information is being contested, the reasons for 
contesting it, and the proposed amendment to the information sought.

Record source categories:
    Record of Notification of Employment by U.S. Marshals Service, 
Human Resources Division and the individuals for whom the badges/
credentials are made.

Exemptions claimed for the system:
    None.
JUSTICE/USM-002

System name:
    Internal Affairs System.

Security classification:
    Limited Official Use.

System location:
    United States Marshals Service (USMS), Operations Support Division, 
CS-3, Washington, DC 20530-1000.

Categories of individuals covered by the system:
    USMS employees reported for or investigated for alleged misconduct.

Categories of records in the system:
    The Internal Affairs System contains statements of the investigator 
and witnesses, exhibits and reports of investigations prepared by the 
Office of Inspection, USMS, on findings of alleged misconduct of USMS 
employees, and records on the disposition of the investigation.

Authority for maintenance of the system:
    28 U.S.C. 509 and 510; 5 U.S.C. 301; 44 U.S.C. 3101; and 28 CFR 
0.111(n).

Purpose(s):
    The Internal Affairs system is maintained in order to carry out the 
responsibility of investigating allegations of improper conduct on the 
part of USMS employees, and to support adverse personnel actions and 
proceedings which may result based on the findings of the 
investigation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
Records or information may be disclosed:
    (a) To complainants and/or victims to the extent necessary to 
provide such persons with information and explanations concerning the 
progress and/or results of the investigation or case arising from the 
matters of which they complained and/or of which they were a victim;
    (b) Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate federal, state, local, territorial, tribal, 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or prosecuting such 
violation or charged with enforcing or implementing such law;
    (c) To any person or entity that the USMS Office of Internal 
Investigations has reason to believe possesses information regarding a 
matter within the jurisdiction of the USMS Office of Internal 
Investigations, to the extent deemed to be necessary by the Office in 
order to elicit such information or cooperation from the recipient for 
use in the performance of an authorized activity;
    (d) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (e) To appropriate officials and employees of a federal agency or 
entity which requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a grant or benefit;
    (f) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (g) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (h) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (i) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (j) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, territorial or 
local government entity or professional licensing authority, in 
accordance with applicable Department regulations; or facilitating 
communications with a former employee that may be necessary for 
personnel-related or other official purposes where the Department 
requires

[[Page 33518]]

information and/or consultation assistance from the former employee 
regarding a matter within that person's former area of responsibility;
    (k) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings.
    (l) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Originals stored in standard file folders. Duplicate copies are 
maintained on compact discs.

Retrievability:
    Information is retrieved by the employee's name and case file 
number.

Safeguards:
    Records are stored in locked safe. Access to automated records is 
protected by user identification and passwords.

Retention and disposal:
    Records are transferred to the Washington National Records Center 
three years after the case or investigation is closed, and destroyed 10 
years after the close of the case or investigation.

System manager(s) and address:
    Chief, Office of Inspection, Operations Support Division, U.S. 
Marshals Service, CS-3, Washington DC 20530-1000.

Notification procedure:
    Same as the ``Records access procedures.''

Record access procedures:
    To the extent that this system is not subject to exemption, it is 
subject to access and contest. A determination as to exemption shall be 
made at the time a request for access is received. A request for access 
to a record from this system shall be made in writing, with the 
envelope and the letter clearly marked ``Privacy Act Request.'' It 
should clearly indicate name of the requester, the nature of the record 
sought and approximate dates covered by the record. The requester shall 
also provide the required verification of identity (28 CFR 16.41(d)) 
and provide a return address for transmitting the information. Access 
requests will be directed to the System Manager listed above, 
Attention: FOI/PA Officer.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the System Manager identified 
above, stating clearly and concisely what information is being 
contested, the reason for contesting it, and the proposed amendment to 
the information sought.

Record source categories:
    Sources of information contained in this system are the individuals 
covered by the system, individuals and entities contacted by 
investigators, and government records.

Exemptions claimed for the system:
    The Attorney General has exempted this system from subsections 
(c)(3) and (4)(d), (e)(1), (2), and (3), (e)(4)(G) and (H), (e)(5), (f) 
and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2) and (k)(5). 
To the extent that investigations reveal actual or potential criminal 
or civil violations, this system is additionally exempt from subsection 
(e)(8) of the Privacy Act pursuant to 5 U.S.C. 552(j)(2). Rules have 
been promulgated in accordance with the requirements of 5 U.S.C. 
553(b), (c), and (e) and have been published in the Federal Register. 
See 28 CFR 16.101.
JUSTICE/USM-004

System name:
    Special Deputation Files.

Security Classification:
    Limited Official Use.

System location:
    United States Marshals Service (USMS), Investigative Services 
Division, CS-4, Washington, DC 20530-1000.

Categories of individuals covered by the system:
    Federal, state and local law enforcement employees; physical 
security and personal protection employees; USMS employees; and USMS 
contract personnel appointed to perform the functions of Deputy U.S. 
Marshals.

Categories of records in the system:
    Special Deputation files contain agency request letters, individual 
applications for special deputation, notifications to local U.S. 
Marshal to swear in special deputies, copies of oath of office and 
credentials of persons utilized as deputy marshals.

Authority for maintenance of the system:
    28 CFR subpart T, 0.112, 28 U.S.C. 562.

Purpose(s):
    The USMS is authorized to deputize selected persons to perform the 
functions of a Deputy U.S. Marshal whenever the law enforcement needs 
of the USMS so require, to provide courtroom security for the Federal 
judiciary, and as designated by the Associate Attorney General pursuant 
to 28 CFR 0.19(a)(3). USMS Special Deputation files serve as a 
centralized record of the special deputations granted by the USMS to 
assist in tracking, controlling and monitoring the Special Deputation 
Program. Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: Records or 
information may be disclosed:
    (a) To a federal, state or local law enforcement agency regarding 
that agency's USMS deputized employees;
    (b) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (c) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (d) To the news media and the public, including disclosures 
pursuant to 28

[[Page 33519]]

CFR 50.2, unless it is determined that release of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy;
    (e) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (f) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (g) Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate federal, state, local, territorial, tribal, 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or prosecuting such 
violation or charged with enforcing or implementing such law;
    (h) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (i) To appropriate officials and employees of a federal agency or 
entity which requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a grant or benefit;
    (j) A record may be disclosed to designated officers and employees 
of state, territorial, local (including the District of Columbia), or 
tribal law enforcement or detention agencies in connection with the 
hiring or continued employment of an employee or contractor, where the 
employee or contractor would occupy or occupies a position of public 
trust as a law enforcement officer or detention officer having direct 
contact with the public or with prisoners or detainees, to the extent 
that the information is relevant and necessary to the recipient 
agency's decision;
    (k) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel--related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility;
    (l) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records are filed in standard file cabinets. Duplicate copies of 
paper records are stored on magnetic discs.

Retrievability:
    Files are indexed by name and by government department.

Safeguards:
    Records are kept in a locked file. Computerized records are 
password protected.

Retention and disposal:
    Records are cut off annually upon expiration and destroyed when 
they are five years old.

System manager(s) and address:
    Chief of Special Deputation Unit, Investigative Services Division, 
U.S. Marshals Service, CS-4, Washington, DC 20530-1000.

Notification procedures:
    Same as the ``Records access procedures.''

Records access procedures:
    A request for access to a record from this system shall be made in 
writing, with the envelope and the letter clearly, marked ``Privacy Act 
Request.'' It should clearly indicate name of the requester, the nature 
of the record sought and approximate dates covered by the record. The 
requester shall also provide the required verification of identity (28 
CFR 16.41(d)) and provide a return address for transmitting the 
information. Access requests will be directed to the System Manager 
listed above, Attention: FOI/PA Officer.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the System Manager identified 
above, stating clearly and concisely what information is being 
contested, the reasons for contesting it and the proposed amendment to 
the information sought.

Record source categories:
    Information is derived from individual applicants and agencies 
requesting special deputations.

Exemptions claimed for the system:
    None.
JUSTICE/USM-005

System name:
    U.S. Marshals Service Prisoner Processing and Population 
Management/Prisoner Tracking System (PPM/PTS).

Security classification:
    Limited Official Use.

System location:
    Primary System: Witness Security and Prisoner Operations, U.S. 
Marshals Service, 11th Floor, CS-4, Washington, DC 20530-1000.
    Decentralized Segments: Each district office of the U.S. Marshals 
Service (USMS) maintains only files on prisoners taken into custody of 
the U.S. Marshal for the respective district. The addresses of USMS 
district offices are on the Internet at (http://www.usmarshals.gov).
    Centralized Segment: The Contractor with whom the USMS has 
contracted to establish and manage a nationwide integrated health care 
delivery system and to process and pay medical claims will maintain a 
single site for appropriate paper documents (e.g., invoices) and 
automated files online related to these activities (e.g., names and 
addresses of hospitals, physicians and other health care providers and 
support service systems).

[[Page 33520]]

    Medical Records: Records generated by community physicians, 
hospitals, and ancillary support service systems developed by the 
Contractor as participants in the Preferred Provider Network (PPN) to 
deliver health care services for USMS prisoners are maintained by the 
respective offices of these licensed providers. Addresses of these 
licensed providers may be obtained by contacting the USMS Office of 
Interagency Medical Services (OIMS), Prisoner Services Division at the 
address above.

Categories of individuals covered by the system:
    Arrestees, fugitives, prisoners, and other individuals under 
custody of the USMS and prisoner health care services providers under 
the USMS Managed Health Care Contract.

Categories of records in the system:
    Any and all information necessary to complete administrative 
processes, safekeeping, health care, and disposition of individual 
Federal prisoners who are in custody pending criminal proceedings, 
together with any law enforcement related records generated during such 
custody. Records include a compilation of basic information on each 
individual taken into the U.S. Marshals Service's custody including 
identifying data, reason for U.S. Marshal custody (e.g., Federal 
indictment, complaint, or writ), the court disposition of charges, 
custody dates, and institutions to which individuals are committed or 
housed. The records also encompass Form USM-129, Prisoner Custody, 
Detention and Disposition Record (formerly DJ-100); prisoner 
photograph; personal history statement; fingerprint card; 
identification record; detainer notice; speedy trial notice; prisoner 
remand or order to deliver prisoner, and receipt for U.S. prisoner; 
property receipt; court records including writs, bail/bond release 
information, judgment and commitment and other court orders; prisoner 
alert notice; prisoner complaints or serious incident reports (and 
related investigatory information) filed by either the prisoner or by 
officials or by other individuals at the institution where the prisoner 
is housed and covering a wide range of potentially serious issues, 
e.g., medical treatment of prisoners, and attempted escapes or alleged 
prisoner misconduct or criminal activity; designation requests to 
Bureau of Prisons (BOP) and BOP responses; information identifiable to 
informants, protected witnesses, and confidential sources; access codes 
and data entry codes and message routing symbols used to communicate 
with law enforcement officials regarding the custody and safekeeping of 
prisoners; and prisoner transportation requests to the Prisoner 
Transportation Division (and any related records) which may include 
sensitive security data. Medical records included in this system 
consist of nurses' notes of medical problems, diagnosis, treatment 
recommended; names of health care providers at the housing unit, social 
workers, attorneys, family members and USMS contact personnel; special 
issue or treatment notices; names and addresses of community treatment 
facilities, physicians and other community health care providers and 
support service systems, dates of service, provider tax identification 
numbers; medical care given, cost of care, and billing records. Medical 
records generated by health care providers may be included in this 
system of records, as necessary for continuity of care/appropriate care 
or infectious disease control.

Authority for maintenance of the system:
    18 U.S.C. 3149, 3193, 3604, 3621, 4002, 4006, 4086, 4285; 28 U.S.C. 
509, 510, 568, 569; 5 U.S.C. 301; 44 U.S.C. 3101; and 28 CFR 0.111.

Purpose(s):
    The Prisoner Processing and Population Management/Prisoner Tracking 
System (PPM/PTS) is maintained to cover law enforcement and security 
related records which are generated in the local USMS district offices 
in connection with the processing, safekeeping, and disposition of 
individuals in USMS's custody. Medical records included in this system 
assist consultation and coordination between the USMS district office, 
the housing unit, treatment facility, health care provider, 
transportation facility, and other Federal agencies, e.g., BOP, to 
ensure that prisoners in custody of the U.S. Marshals are given proper 
treatment. Through USMS nursing staff, districts are assisted in 
determining medical treatment necessary while the prisoner is in 
custody of the U.S. Marshal and in ensuring the prisoner's medical 
clearance for travel.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    Records or information may be disclosed:
    (a) To other federal, state, local or foreign law enforcement 
agencies; contractors and/or subcontractors; contract detention or 
medical facilities; and health care providers to protect and ensure the 
safety and/or health of prisoners, the public, and law enforcement 
officials; to ensure fair and proper treatment of prisoners during 
custody and transfer of custody; to assist the USMS in pursuing any 
necessary inquiry/investigation of complaints, alleged misconduct or 
criminal activity; to process and pay medical claims; and to perform 
evaluation duties. For example, relevant records or information may be 
disclosed to secure the safe and efficient transfer of prisoners to 
other jurisdictions, to court appearances, or to the designated 
institution for service of sentence; to ensure that appropriate credit 
for time in custody is given; that appropriate medical treatment is 
provided; that all rights of the prisoner, whether statutory, 
humanitarian, or otherwise, are provided and protected; and to elicit 
information from which to initiate an inquiry/investigation and/or 
respond to prisoner complaints and reports of alleged misconduct or 
criminal activity; or, conversely, to enable those entities to respond 
to, or provide information relating to, such prisoner complaints or 
reports of misconduct or criminal activity;
    (b) To any criminal, civil, or regulatory law enforcement authority 
(whether federal, state, territorial, local, tribal, or foreign) where 
the information is relevant to the recipient entity's law enforcement 
responsibilities.
    (c) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (d) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (e) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (f) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (g) To the National Archives and Records Administration for 
purposes of records management inspections

[[Page 33521]]

conducted under the authority of 44 U.S.C. 2904 and 2906;
    (h) To federal, state, territorial, local, tribal, foreign or 
international licensing agencies or associations which require 
information concerning the suitability or eligibility of an individual 
for a license or permit;
    (i) A record may be disclosed to designated officers and employees 
of state, territorial, local (including the District of Columbia), or 
tribal law enforcement or detention agencies in connection with the 
hiring or continued employment of an employee or contractor, where the 
employee or contractor would occupy or occupies a position of public 
trust as a law enforcement officer or detention officer having direct 
contact with the public or with prisoners or detainees, to the extent 
that the information is relevant and necessary to the recipient 
agency's decision;
    (j) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (k) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, territorial, or 
local government entity or professional licensing authority, in 
accordance with applicable Department regulations; or facilitating 
communications with a former employee that may be necessary for 
personnel-related or other official purposes where the Department 
requires information and/or consultation assistance from the former 
employee regarding a matter within that person's former area of 
responsibility;
    (l) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and procedures for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information is stored in standard file cabinets. Duplicate copies 
of certain paper and electronic records are stored on magnetic discs.

Retrievability:
    Information is retrieved by name and/or number of individual in 
custody, and/or health care provider. Records retrieved by name or 
number of health care provider will consist of the provider's address, 
name and number of prisoners treated, claim number, dates of service, 
nature of service, amount billed, USMS amount allowed, amount saved, 
and percentage saved.

Safeguards:
    Paper records are stored in locked files. Access to computerized 
data is restricted through user identification and discrete password 
functions. In addition, USMS district and headquarters offices are 
secured behind locked doors around the clock and access is restricted 
to USMS personnel with official identification.
    All USMS contractors must have personnel security clearances 
commensurate with the highest level of information processed by the 
system, in this case Limited Official Use. Encryption technology shall 
be applied to passwords and symmetric or private asymmetric keys, 
activities of a system administrator or for system maintenance, and 
information stored on laptop computers. All information technology 
systems within a component are subject to the certification and 
accreditation process.

Retention and disposal:
    General prisoner records are kept in active files until a prisoner 
has been transferred from the custody of USMS. After a prisoner leaves 
USMS custody, the file is closed, and at the end of the year, closed 
files are separated from active files. Closed files are maintained for 
one year after separation, then are transferred to a Federal Records 
Center, and are destroyed after 10 years, or sooner, if ordered by the 
Court. This does not apply to records maintained by the Contractor, 
which are discussed below.
    The Contractor will maintain all appropriate paper documents (i.e., 
invoices, etc.) and automated online files for the duration of the 
contract performance. Computer storage media containing Limited 
Official Use information will be overwritten or degaussed prior to 
release of the storage media outside the USMS. At the end of the 
contract, the contractor shall turn over all paper documents and 
automated files of the database offline to the USMS within two weeks of 
contract expiration. All paper documents and automated files of the 
database will be maintained in accordance with the General Records 
Schedule 6, Item 1a (Accountable Officers' Files), as published by 
NARA, unless a longer retention period is necessary because of pending 
administrative or judicial proceedings.
    The retention and disposal procedures for this system of records 
are in accordance with the NARA disposition authority for the USMS 
which is NI 527-99-1, or the General Records Schedule as appropriate.

System manager(s) and address:
    Assistant Director, Witness Security and Prisoner Operations, 
United States Marshals Service, 11th Floor, CS-4, Washington, DC 20530-
1000.

Notification procedure:
    Same as ``Record access procedures.''

Record access procedures:
    Requests for access must be in writing and should be addressed to 
the System Manager named above, Attention: FOI/PA Officer. The envelope 
and letter should be clearly marked ``Privacy Act Access Request.'' The 
request should include a general description of the records sought and 
must include the requester's full name, current address, and date and 
place of birth. The request must be signed, dated, and either notarized 
or submitted under penalty of perjury. Some information may be exempt 
from access provisions as described in the section entitled 
``Exemptions Claimed for the System.'' An individual who is the subject 
of a record in this system may access those records that are not exempt 
from disclosure. A determination whether a record may be accessed will 
be made at the time a request is received.

Contesting record procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the system manager listed 
above, Attention: FOI/PA Officer, stating clearly and concisely the 
identifying information required above in ``Record access procedures'', 
what information is being contested, the reasons for contesting it, and 
the proposed amendment to the information sought. Some information may 
be exempt from contesting record procedures as described in the section 
entitled ``Exemptions Claimed for the

[[Page 33522]]

System.'' An individual who is the subject of a record in this system 
may amend those records that are not exempt. A determination whether a 
record may be amended will be made at the time a request is received.

Record source categories:
    Information is received from the individual in custody; the courts, 
federal, state, territorial, local, tribal and foreign law enforcement 
agencies and personnel; witnesses; and medical care professionals and/
or facilities.

Exemptions claimed for the system:
    The Attorney General has exempted this system from subsections 
(c)(3) and (4), (d), (e)(1), (2), (3), (e)(5) and (e)(8) and (g) of the 
Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules have been 
promulgated in accordance with the requirements of 5 U.S.C. 553(b), (c) 
and (e) and have been published in the Federal Register. The rules are 
codified at 28 CFR 16.101(q) and (r).
JUSTICE/USM-006

System name:
    United States Marshals Service Training Files.

Security classification:
    Limited official use.

System location:
    a. Primary system: Human Resources Division, United States Marshals 
Service, CS-3, Washington, DC 20530-1000.
    b. Decentralized segments: Individual training files and the 
Fitness in Total (FIT) Program training assessment files, identified as 
items (1) and (3) under ``Categories of Records in the System,'' are 
located also at the USMS Training Academy, Department of Justice, 
Building 70, Glynco, Georgia 31524. Each district office of the USMS 
maintains FIT files only on their respective participants in the FIT 
Program. The addresses of USMS district offices are on the Internet 
(http://www.usdoj.gov/marshals/usmsofc.html).

Categories of individuals covered by the system:
    Trainees hired as Deputy U.S. Marshals and Deputy U.S. Marshals.

Categories of records in the system:
    (1) Individual training files contain information on the 
individual's educational background and employee training history, and 
an individual career development plan; (2) skills files identify 
languages and other special skills possessed by the individual USMS 
employee; and (3) individual FIT Program training assessment files 
contain records on physical and medical examinations, blood tests, 
health histories, physical assessments, and administrative records on 
participation, goal setting and progress while in the program. The 
Certificate of Medical Examination (SF-78) is maintained in the primary 
system at USMS headquarters only unless obtained and placed in the 
district file by the individual FIT participant.

Authority for maintenance of the system:
    28 U.S.C. 509, 510, and 569; 5 U.S.C. 301; 44 U.S.C. 3101; and 28 
CFR 0.111(h).

Purpose(s):
    Individual training files are used to make employment, promotion, 
or retention determinations for all Deputy U.S. Marshals; to develop 
training histories; and to determine training and/or promotion 
eligibility. In addition, FIT Program training assessment files are 
used to make hiring/retention determinations for Deputy U.S. Marshal 
personnel entering on duty as of July 1, 1984 and later; to determine 
employees' eligibility to participate in the program; to tailor an 
individual fitness program for each employee; to chart employee 
progress in the program; to determine the need for and to chart 
progress toward weight reduction; to develop physical fitness standards 
for performance appraisal purposes; and to examine statistically the 
physical fitness level of the USMS workforce against law enforcement 
populations and the general population of the United States. Skills 
files are used to identify special skills and language abilities 
possessed by personnel to aid in staffing special assignments which 
require such skills.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
Records or information may be disclosed as a routine use:
    (a) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (b) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (c) To appropriate officials and employees of a federal agency or 
entity which requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a grant or benefit;
    (d) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (e) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (f) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (g) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (h) A record may be disclosed to designated officers and employees 
of state, territorial, local (including the District of Columbia), or 
tribal law enforcement or detention agencies in connection with the 
hiring or continued employment of an employee or contractor, where the 
employee or contractor would occupy or occupies a position of public 
trust as a law enforcement officer or detention officer having direct 
contact with the public or with prisoners or detainees, to the extent 
that the information is relevant and necessary to the recipient 
agency's decision;
    (i) To any criminal, civil, or regulatory law enforcement authority 
(whether federal, state, local, territorial, tribal, or foreign) where 
the information is relevant to the recipient entity's law enforcement 
responsibilities;
    (j) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, territorial, or 
local government entity or professional licensing authority, in 
accordance with applicable Department regulations; or facilitating 
communications with a former employee that may be necessary for 
personnel--related or other official

[[Page 33523]]

purposes where the Department requires information and/or consultation 
assistance from the former employee regarding a matter within that 
person's former area of responsibility;
    (k) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Originals of paper records contained in this system are kept in 
standard file cabinets. Skills files, summaries of FIT Program training 
assessment records, and duplicates of paper records are stored on 
magnetic discs.

Retrievability:
    Records are retrieved by the employee's name.

Safeguards:
    Records are maintained in metal filing cabinets which are locked 
during non-duty hours. Entry to headquarters is restricted by 24-hour 
guard service to employees with official and electronic identification. 
Entry to the Training Academy and district offices is restricted 
generally to trainees/employees with official identification. Access to 
computerized records in this system is restricted to the responsible 
headquarters employees by assigned code.

Retention and disposal:
    Files are maintained for five (5) years then the magnetic disks are 
erased and paper records are archived in the Federal Records Center and 
destroyed when 20 years old, unless the employee leaves the USMS at 
which time paper records are transferred to another agency, or sent to 
the OPM records center.

System manager(s) and address:
    Assistant Director, Human Resources Division, USMS, CS-3, 
Washington, DC 20530-1000.

Notification procedure:
    Same as ``Record access procedures.''

Record access procedures:
    Make all requests for access in writing and clearly mark letter and 
envelope ``Freedom of Information Act/Privacy Act Request.'' Clearly 
indicate name of the requester, nature of the record sought, 
approximate dates of the records, and provide the required verification 
of identity (28 CFR 16.41(d)). Direct all requests to the system 
manager identified above, Attention: FOI/PA Officer, and provide a 
return address for transmitting the information.

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager listed above. State clearly and concisely the information being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought. Clearly mark the letter and envelope ``Freedom 
of Information Act/Privacy Act Request.''

Record source categories:
    Information contained in this system is collected from the 
individual, training personnel, the Combined Federal Law Enforcement 
Training Academy, examining physicians, fitness coordinators, and 
personnel records.

Exemptions claimed for the system:
    None.
JUSTICE/USMS-008

System name:
    Witness Security Files Information System.

Security classification:
    Limited Official Use.

System location:
    Witness Security and Prisoner Operations, United States Marshals 
Service (USMS), CS-4, Washington, DC 20530-1000.

Categories of individuals covered by the system:
    Government witnesses or potential witnesses and their families 
authorized to participate in the Witness Security Program.

Categories of records in the system:
    This system contains requests to enter the Witness Security 
Program, authorizations to enter the program, identifying and 
background information on the witness and/or the witness's family, 
funding information, and moving information.

Authority for maintenance of the system:
    28 U.S.C. 509, 510, 524, and 561 et seq.; 5 U.S.C. 301; 44 U.S.C. 
3101; 28 CFR 0.111(c); 18 U.S.C. 3521.

Purpose(s):
    The USMS provides for the security, health and safety of government 
witnesses and their immediate dependants whose lives are in danger as a 
result of their testimony against organized crime, drug traffickers, 
terrorists and other major criminals. The Witness Security Files are 
used to plan and accomplish the major functions involved in the 
protection of government witnesses and their families.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records or information may be disclosed as follows:
    (a) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (b) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (c) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (d) Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate federal, state, territorial, local, tribal, 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or prosecuting such 
violation or charged with enforcing or implementing such law;
    (e) To an actual or potential party to litigation or the party's 
authorized

[[Page 33524]]

representative for the purpose of negotiation or discussion of such 
matters as settlement, plea bargaining, or in informal discovery 
proceedings;
    (f) To appropriate officials and employees of a federal agency or 
entity which requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a grant or benefit;
    (g) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (h) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility;
    (i) To any criminal, civil, or regulatory law enforcement authority 
(whether federal, state, territorial, local, tribal, or foreign) where 
the information is relevant to the recipient entity's law enforcement 
responsibilities;
    (j) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are kept in file folders and in a computerized database.

Retrievability:
    Filed and retrieved by special ID number.

Safeguards:
    Access is restricted to Witness Security personnel using locks and 
alarm devices, passwords and/or encrypting data communications. The 
records are located in a restricted area of USMS Headquarters under 24-
hour guard protection with entry controlled by official and electronic 
identification.

Retention and disposal:
    Witness case files will be closed upon witness termination from the 
Witness Security Program and retained in the custody of the USMS for 15 
years, thereafter they will be transferred to the Federal Records 
Center and destroyed 75 years after termination. Financial records are 
destroyed after three years and three months in accordance with General 
Records Schedules 6, 7 and 8.

System manager(s) and address:
    Witness Security and Prisoner Operations, U.S. Marshals Service, 
CS-4, Washington, DC 20530-1000.

Notification procedure:
    Same as the ``Record access procedures.''

Record access procedures:
    Make all requests for access in writing and clearly mark letter and 
envelope ``Privacy Act Request.'' Clearly indicate name of the 
requester, nature of the record sought, approximate dates of the 
record, and provide the required verification of identity (28 CFR 
16.41(d)). Direct all requests to the system manager identified above, 
Attention: FOI/PA Officer, and provide a return address for 
transmitting the information.

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager listed above. State clearly and concisely the information being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought. Clearly mark the letter and envelope ``Privacy 
Act Request.''

Record source categories:
    Information is provided by the witnesses and their families, the 
court, federal, state, territorial, local, tribal and foreign law 
enforcement agencies, and medical personnel.

Exemptions claimed for the system:
    The Attorney General has exempted this system from subsections 
(c)(3) and (4), (d), (e)(2) and (3), (e)(4)(G) and (H), (e)(8), (f) and 
(g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules have been 
promulgated in accordance with the requirements of 5 U.S.C. 553(b), (c) 
and (e) and have been published in the Federal Register. See 28 CFR 
16.101.
JUSTICE/USM-009

System name:
    Inappropriate Communications/Threat Information System.

Security classification:
    Limited Official Use.

System location:
    Primary System: Investigative Services Division, U.S. Marshals 
Service (USMS), CS-4, Washington, DC 20530-1000.
    Decentralized Segments: Each district office of the USMS maintains 
their own files. The addresses of USMS district offices are available 
on the Internet at http://www.usdoj.gov/marshals/usmsofc.html.

Categories of individuals covered by the system:
    Individuals who have inappropriately communicated with, directly 
threatened, or pose a threat to USMS protectees, including federal 
judges, prosecutors, and other court officials. U.S. Marshals, deputies 
and other law enforcement officers, courtroom security, and federal 
property and buildings; associates of the threat or inappropriate 
communication initiator; and individuals reported by state or local 
agencies to the USMS who have threatened to harm state or local 
judicial officials.

Categories of records in the system:
    Manual and automated records which consist of information related 
to the inappropriate communication or threat, including type of 
communication, the means by which it was issued, and information 
contained in the communication such as dates, locations, and events; 
analysis of the communication or threat and other internal USMS 
correspondence relating to the communication; biographical data 
including physical description,

[[Page 33525]]

photograph, and criminal history information--in particular, known 
history of violence and skills related to the nature of the threat; 
investigative information including associations with other individuals 
and dangerous gangs, extremist groups, or other organizations; 
information on associates including physical descriptions, photographs, 
numerical identifiers, addresses, driver's license information; and 
investigative information furnished by other federal, state, 
territorial, tribal, and local law enforcement or other government 
agencies and non-government sources.

Authority for maintenance of the system:
    28 U.S.C. 509, 510, and 561 et seq.; 5 U.S.C. 301; 44 U.S.C. 3101; 
and 28 CFR 111(c) through (f).

Purpose(s):
    The USMS is required to protect government witnesses, U.S. 
Attorneys and their assistants, federal jurists and other court 
officers; to provide for courtroom security; and to assist in 
protecting federal property and buildings. The USMS also conducts 
Federal law enforcement activities itself, e.g., warrant apprehension 
investigations, which subject its officers to security danger. These 
operations require acquiring information to allow an accurate 
assessment of the existence and extent of the dangers posed, including 
specific threats, to aid in responding to specific security assignments 
and needs, as well as developing protective measures and plans in 
advance. With the information collected, officials determine and carry 
out operating plans, funding, personnel, and any special resources 
needed to counteract threat situations.
    Individuals reported by State and local agencies to the USMS who 
have threatened to harm state or local judicial officials often appear 
before the federal bar as a result of appeals, civil rights suits, 
continuing criminal behavior, etc. Such individuals may continue their 
inappropriate communications or threats at the federal level. In that 
event, information concerning these individuals provided by the state 
and local agencies assists the USMS in assessing the dangers they pose 
to federal officials and in developing protective measures and 
responding to specific security requirements. This information also 
assists in researching inappropriate communications directed toward 
judicial officials of all jurisdictions to gain a full and 
comprehensive picture of the diverse circumstances involved, to analyze 
trends based upon a statistically reliable study, and to more fully 
address the problem.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    Records or information may be disclosed:
    (a) Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate federal, state, territorial, local, tribal, 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or prosecuting such 
violation or charged with enforcing or implementing such law;
    (b) To other law enforcement agencies to develop protective 
measures where a specific threat is posed to their members; and to an 
individual or organization where the recipient is or could become the 
target of a specific threat;
    (c) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (d) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (e) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (f) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (g) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (h) To federal, state, territorial, local, tribal, foreign, or 
international licensing agencies or associations which require 
information concerning the suitability or eligibility of an individual 
for a license or permit;
    (i) A record may be disclosed to designated officers and employees 
of state, local (including the District of Columbia), or tribal law 
enforcement or detention agencies in connection with the hiring or 
continued employment of an employee or contractor, where the employee 
or contractor would occupy or occupies a position of public trust as a 
law enforcement officer or detention officer having direct contact with 
the public or with prisoners or detainees, to the extent that the 
information is relevant and necessary to the recipient agency's 
decision;
    (j) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (k) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility;
    (l) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are kept in file folders. Duplicate copies of paper 
records are stored on magnetic discs.

[[Page 33526]]

Retrievability:
    Records are retrieved by name and identifying number or a 
combination of the name and number.

Safeguards:
    Except as otherwise noted in paragraphs (a) and (b) under ``Routine 
uses,'' access to computerized records is restricted to personnel in 
the Investigative Services Division and in each district office by user 
identification and password. Paper records are maintained in filing 
cabinets within supervised areas. District and headquarters offices are 
locked during working and non-duty hours and entry is restricted to 
employees with official identification.

Retention and disposal:
    Headquarters files are destroyed one year after the initiator of 
the threat or inappropriate communication is no longer active or the 
case has been closed. District files are destroyed five years after the 
initiator of the threat or inappropriate communication is no longer 
active or the case has been closed.

System manager(s) and address:
    Assistant Director, Investigative Services Division, U.S. Marshals 
Service, CS-4, Washington, DC 20530-1000.

Notification procedure:
    Same as ``Record access procedure.''

Record access procedures:
    Make all requests for access in writing and clearly mark letter and 
envelope ``Freedom of Information/Privacy Act Request.'' Clearly 
indicate name of the requester, nature of the record sought, 
approximate date of the record, and provide the required verification 
of identity (28 CFR 16.41(d)). Direct all requests to the system 
manager identified above, Attention: FOI/PA Officer, and provide a 
return address for transmitting the information.

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager identified above. State clearly and concisely the information 
being contested, the reason for contesting it, and the proposed 
amendment to the information sought. Clearly mark the letter and 
envelope ``Freedom of Information/Privacy Act Request.''

Record Source Categories:
    Information is obtained from public and confidential sources, the 
threat or inappropriate communication initiator, and from federal, 
state and local law enforcement agencies.

Exemptions claimed for the system:
    The Attorney General has exempted this system from subsections 
(c)(3) and (4), (d), (e)(1), (2) and (3), (e)(4)(G) and (H), (e)(5), 
(e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). 
Rules have been promulgated in accordance with the requirements of 5 
U.S.C. 553(b), (c) and (e) and have been published in the Federal 
Register. See 28 CFR 16.101.
JUSTICE/USM-010

System name:
    Judicial Facility Security Index System.

Security classification:
    Limited Official Use.

System location:
    Judicial Security Division, United States Marshals Service (USMS), 
CS-3, Washington, DC 20530-1000.

Categories of individuals covered by the system:
    Individuals employed, or offered employment as contract court 
security officers (CSO's) by companies contracting with the USMS to 
provide judicial area security in federal courthouses and USMS 
facilities.

Categories of records in the system:
    An alphabetical index contains the name, date of birth and social 
security number of the CSO, name of the contracting security firm 
(employer), completion dates and cost data for limited background 
investigation and orientation, district of employment, dates contract 
performance started and ended, posts and hours of duty and the status 
of employment, i.e., active or inactive. For inactive CSO's, the index 
contains the reason for inaction, e.g., CSO resigned; applicant 
rejected based on the preliminary records check; CSO removed based on 
Office of Personnel Management (OPM) background investigation; etc. In 
addition to providing abbreviated data, the index assists in locating 
records on the CSO related to the initial screening process for 
eligibility, e.g., application and preliminary checks for arrest 
records, which are filed under the contract number and name of the 
contracting security firm (employer). The index also assists in 
locating files containing OPM reports on the limited background 
investigation and internal suitability memoranda which are segregated 
by categories ``active'' and ``inactive.''

Authority for maintenance of the system:
    28 U.S.C. 509, 510 and 561 et seq.; 5 U.S.C. 301; 44 U.S.C. 3101 
and 28 CFR 0.111.

Purpose(s):
    The USMS administers and implements courtroom security requirements 
for the federal judiciary and provides assistance in the protection of 
federal property and buildings. The Judicial Facility Security Program 
provides uniformed security officers and security systems and equipment 
for judicial area security in federal courthouses throughout the 
country. It is funded by the Judiciary through the Administrative 
Office of the U.S. Courts (AOUSC) and is managed by the USMS. This 
system of records is used to make security/suitability determinations 
in the hiring of CSO's, to monitor orientation and training, to track 
costs related to background investigations and attendance at 
Government-sponsored orientation, and to monitor contractor 
performance. It enables program officers to compile data for reports to 
AOUSC on actual and projected expenses, to list CSO's, their posts and 
hours of duty, and to determine turnover and reemployment ratios among 
CSO's.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records may be disclosed as follows:
    (a) To any criminal, civil, or regulatory law enforcement authority 
(whether federal, state, territorial, local, tribal, or foreign) where 
the information is relevant to the recipient entity's law enforcement 
responsibilities;
    (b) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (c) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (d) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (e) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (f) To an actual or potential party to litigation or the party's 
authorized

[[Page 33527]]

representative for the purpose of negotiation or discussion of such 
matters as settlement, plea bargaining, or in informal discovery 
proceedings;
    (g) To appropriate officials and employees of a federal agency or 
entity which requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a grant or benefit;
    (h) A record may be disclosed to designated officers and employees 
of state, territorial, local (including the District of Columbia), or 
tribal law enforcement or detention agencies in connection with the 
hiring or continued employment of an employee or contractor, where the 
employee or contractor would occupy or occupies a position of public 
trust as a law enforcement officer or detention officer having direct 
contact with the public or with prisoners or detainees, to the extent 
that the information is relevant and necessary to the recipient 
agency's decision;
    (i) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (j) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, territorial, or 
local government entity or professional licensing authority, in 
accordance with applicable Department regulations; or facilitating 
communications with a former employee that may be necessary for 
personnel-related or other official purposes where the Department 
requires information and/or consultation assistance from the former 
employee regarding a matter within that person's former area of 
responsibility;
    (k) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    An index record is stored on magnetic disks and original paper 
records are kept in file folders.

Retrievability:
    Records are retrieved by name of the contract CSO or contractor.

Safeguards:
    Records are stored in locked metal filing cabinets during off-duty 
hours. Access to computerized records is controlled by restricted code 
to personnel on a need-to-know basis. Entry to USMS Headquarters is 
restricted by 24-hour guard service to employees with official and 
electronic identification.

Retention and disposal:
    Records are maintained indefinitely until a detailed records 
retention plan and disposal schedule is developed by the National 
Archives and Records Administration and the USMS.

System manager(s) and address:
    Chief, Judicial Facility Security Program, Judicial Security 
Division, U.S. Marshals Service, CS-3, Washington, DC 20530-1000.

Notification procedures:
    Same as the ``Record access procedures.''

Record access procedures:
    Make all requests for access in writing and clearly mark the letter 
and envelope ``Freedom of Information/Privacy Act Request.'' Clearly 
indicate name of the requester, nature of the record sought, 
approximate dates of the record, and provide the required verification 
of identity (28 CFR 16.41(d)). Direct all requests to the system 
manager identified above, Attention: FOI/PA Officer, and provide a 
return address for transmitting the information.

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager listed above. State clearly and concisely the information being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought. Clearly mark the letter and envelope ``Freedom 
of Information/Privacy Act Request.''

Record source categories:
    Information contained in this system is collected from the 
individual, USMS orientation records, other law enforcement agencies, 
OPM and from the contractor (employer).

Exemptions claimed for the system:
    The Attorney General has exempted this system from subsections 
(c)(3) and (d) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5). 
Rules have been promulgated in accordance with the requirements of 5 
U.S.C. 553(b), (c) and (e) and have been published in the Federal 
Register. See 28 CFR 16.101.
JUSTICE/USM-011

System name:
    Judicial Protection Information System.

Security classification:
    Limited Official Use.

System location:
    Primary System: Judicial Security Division, United States Marshals 
Service (USMS), CS-3, Washington, DC 20530-1000.
    Decentralized Segments: Each USMS district office maintains their 
own files. The addresses of the USMS district offices are available on 
the Internet at http://www.usdoj.gov/marshals/usmsofc.html.

Categories of individuals covered by the system:
    Individuals who have been directly threatened or are subject to 
violent threat by virtue of their responsibilities within the judicial 
system, e.g., U.S. Attorneys and their assistants, federal jurists and 
other court officials.

Categories of records in the system:
    Manual and automated indices contain abbreviated data, e.g., case 
number, name of protected subject, name of control district and 
district number, an indication of the type and source of threat, and 
the means by which the threat was made. In addition to the abbreviated 
data named above, the complete file may contain descriptive physical 
data of the protectee, and other information to identify security risks 
and plan protective measures in advance of or during periods of active 
protection, e.g., individual practices and routines,

[[Page 33528]]

including associational memberships. Information regarding the 
expenditure of funds and allocation of resources assigned to the 
protectee may also be included in the file to enable officials to 
develop operating plans to counteract threat situations.

Authority for maintenance of the system:
    28 U.S.C. 509, 510 and 561 et seq., 5 U.S.C. 301; 44 U.S.C. 3101; 
and 28 CFR 0.111 (c) through (f).

Purpose:
    The USMS is required to protect U.S. Attorneys and their 
assistants, federal jurists and other court officers; to provide for 
courtroom security, and to assist in protecting federal property and 
buildings. This operation requires obtaining information to allow an 
accurate assessment of the individual security needs of such threatened 
persons to aid in developing protective measures and advance planning 
of specific security assignments. With the information collected, USMS 
officials determine and carry out operating plans, funding, personnel 
assignments and any special resources needed to counteract specific 
threat situations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records or information may be disclosed:
    (a) To other federal, state and local law enforcement agencies to 
the extent that disclosure is necessary to develop and/or implement 
protective measures;
    (b) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (c) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (d) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (e) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (f) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (g) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (h) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, territorial or 
local government entity or professional licensing authority, in 
accordance with applicable Department regulations; or facilitating 
communications with a former employee that may be necessary for 
personnel-related or other official purposes where the Department 
requires information and/or consultation assistance from the former 
employee regarding a matter within that person's former area of 
responsibility;
    (i) To any criminal, civil, or regulatory law enforcement authority 
(whether federal, state, territorial, local, tribal, or foreign) where 
the information is relevant to the recipient entity's law enforcement 
responsibilities;
    (j) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    An index record is stored on index cards and magnetic tape. 
Original paper records are kept in file folders.

Retrievability:
    Records are indexed and retrieved by name of protectee.

Safeguards:
    Access to computerized records is restricted to Court Security 
Program personnel by assigned user code and password. In addition, 
records are stored in locked metal cabinets during off-duty hours. The 
records are located in a restricted area, and USMS Headquarters is 
under 24-hour guard protection with entry controlled by official and 
electronic identification.

Retention and disposal:
    Records are maintained indefinitely until a detailed records 
retention plan and disposal schedule is developed by the National 
Archives and Records Administration and the USMS.

System manager(s) and address:
    Chief, Court Security Program, Judicial Security Division, U.S. 
Marshals Service, CS-3, Washington, DC 20530-1000.

Notification procedure:
    Same as the ``Record access procedures.''

Record access procedures:
    Make all requests for access in writing and clearly mark letter and 
envelope ``Freedom of Information/Privacy Act Request.'' Clearly 
indicate the name of the requester, nature of the record sought, 
approximate dates of the record, and provide the required verification 
of identity (28 CFR 16.41(d)). Direct all requests to the system 
manager identified above, Attention: FOI/PA Officer, and provide a 
return address for transmitting the information.

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager identified above. State clearly and concisely the information 
being contested, the reason for contesting it, and the proposed 
amendment to the information sought. Clearly mark the letter and 
envelope ``Freedom of Information/Privacy Act Request.''

Record source categories:
    Information is obtained from individual protectees; federal, state, 
and local law enforcement agencies; public

[[Page 33529]]

and confidential sources; and threat initiator.

Exemptions claimed for the system:
    None.
JUSTICE/USM-013

System name:
    U.S. Marshals Service Administrative Proceedings, Claims and Civil 
Litigation Files

Security Classification:
    Limited Official Use

System location:
    Office of General Counsel, U.S. Marshals Service (USMS), CS-3, 
Washington, DC 20530-1000.

Categories of individuals covered by the system:
    Individuals who have filed tort and employee claims against the 
USMS; individuals who have initiated administrative proceedings against 
the USMS; individuals who have filed civil suits naming the USMS and/or 
personnel as defendants, including those suits arising from authorized 
criminal law enforcement activities; individuals named as defendants in 
federal court actions initiated by the USMS; and USMS attorneys 
assigned to defend such claims and litigation.

Categories of records in the system:
    In addition to the names of individuals covered by the system and 
the title of cases, a computerized case tracking system contains 
certain summary data, e.g.; a summary of correspondence and pleadings 
received in a case, names of parties involved; names of attorneys 
handling the case or matter, court in which action is brought, and 
civil action number, thereby facilitating location of the complete 
file. Cases or matters include adverse actions, grievances, unfair 
labor practice charges, tort claims, Equal Employment Opportunity and 
other employee claims, and suits against USMS employees in their 
official capacities, etc. Files contain correspondence/claim forms 
submitted by claimants and internal reports and related documents 
concerning the merits of the claim, attorney or staff recommendations 
and findings related to the claim; records on actions taken by USMS 
giving rise to appeals, attorney notes, recommendations and strategy 
for defending appeals; copies of civil actions filed and criminal 
investigative records related to the action, e.g., criminal 
investigative reports relating the underlying criminal matter which 
relates to or constitutes the basis of the claim or suit (including 
those from non-Federal law enforcement participants in USMS criminal or 
civil law enforcement activities), witness statements, reports of 
interviews, exhibits, attorney notes, pleadings, and recommendations 
and strategy for defending civil actions.

Authority for maintenance of the system:
    5 U.S.C. 301 and 44 U.S.C. 3101.

Purpose(s):
    Among other responsibilities, the Office of General Counsel, U.S. 
Marshals Service, provides legal representation to USMS management in 
all administrative matters including, but not limited to, adverse 
actions, grievances, unfair labor practices, EEO, tort and employee 
claim proceedings; represents the Service and its employees in district 
court actions brought against them for acts taken in the course of 
official duties; and represents the Service in other actions in which 
its interests are involved. Effective representation in such matters 
requires that records be retrievable by individual identifiers.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    Records maintained in this system of records may be disseminated as 
follows:
    (a) Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate federal, state, territorial, local, tribal, 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or prosecuting such 
violation or charged with enforcing or implementing such law;
    (b) To any federal, state or local agency, organization or 
individual to the extent necessary to elicit information or witness 
cooperation if there is reason to believe the recipient possesses 
information related to the case or matter;
    (c) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (d) To appropriate officials and employees of a federal agency or 
entity which requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a grant or benefit;
    (e) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (f) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (g) To the news media and the public including disclosures pursuant 
to 28 CFR 50.2, unless it is determined that release of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy;
    (h) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (i) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (j) A record may be disclosed to designated officers and employees 
of state, territorial, local (including the District of Columbia), or 
tribal law enforcement or detention agencies in connection with the 
hiring or continued employment of an employee or contractor, where the 
employee or contractor would occupy or occupies a position of public 
trust as a law enforcement officer or detention officer having direct 
contact with the public or with prisoners or detainees, to the extent 
that the information is relevant and necessary to the recipients 
agency's decision;
    (k) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee

[[Page 33530]]

regarding a matter within that persons former area of responsibility;
    (l) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Administrative claim, appeal, and litigation files are stored in 
standard file cabinets. The computerized case tracking system and 
duplicate copies of some paper records are stored on magnetic discs.

Retrievability:
    Records are retrieved by name of claimant, litigant or USMS 
attorney, or by caption of civil action or administrative proceeding.

Safeguards:
    Access to computerized records is restricted to Office of General 
Counsel personnel by user identification and passwords. In addition, 
files are stored in metal filing cabinets within the Office of General 
Counsel, USMS Headquarters during off-duty hours. Access to USMS 
Headquarters is restricted to employees with official identification.

Retention and disposal:
    Records in the case tracking system are retained indefinitely. 
Claim files are destroyed after 7 years. Litigation files are destroyed 
after 10 years. Cases designated by the General Counsel as significant 
or precedential are retained indefinitely.

System manager(s) and address:
    General Counsel, Office of General Counsel, U.S. Marshals Service, 
CS-3, Washington, DC 20530-1000.

Notification procedure:
    Same as ``Record access procedures.''

Record access procedures:
    Make all requests for access in writing and clearly mark letter and 
envelope ``Freedom of Information/Privacy Act Request.'' Clearly 
indicate name of the requester, nature of the record sought, 
approximate dates of the records, and provide the required verification 
of identity (28 CFR 16.41(d)). Direct all requests to the system 
manager identified above. Attention: FOI/PA Officer, and provide a 
return address for transmitting the information.

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager listed above. State clearly and concisely what information is 
being contested, the reason for contesting it, and the proposed 
amendment to the information sought. Clearly mark the letter and 
envelope ``Freedom of Information/Privacy Act Request.''

Record source categories:
    The sources of information contained in this system are the 
individual claimant/litigant, USMS officials, law enforcement agencies, 
statements of witnesses and parties, transcripts of depositions and 
court proceedings, administrative hearings and arbitrations, and work 
product of staff attorneys and legal assistants working on a particular 
case or matter.

Exemptions claimed for the system:
    The Attorney General has exempted certain categories of records in 
this system from subsections (c)(3) and (4); (d); (e)(2) and (3); 
(e)(4)(G) and (H); (e)(8); (f) and (g) of the Privacy Act pursuant to 5 
U.S.C. 552a(j)(2) or (k)(5). The system is exempted pursuant to 
subsection (j)(2) only to the extent that information in a record 
pertaining to a particular individual relates to a criminal 
investigation which relates to or constitutes the basis of a particular 
suit or claim. The system is exempted pursuant to subsection (k)(5) 
only to the extent necessary to protect a confidential source. Rules 
have been promulgated in accordance with the requirements of 5 U.S.C. 
553(b), (c), and (e) and have been published in the Federal Register. 
See 28 CFR 16.101.
JUSTICE/USM-016

System name:
    U.S. Marshal Service (USMS) Key Control Record System.

Security classification:
    Limited Official Use.

System location:
    Primary system: Judicial Security Division, United States Marshals 
Service, CS-3, Washington, DC 20530.
    Decentralized segments: USMS headquarters division offices that 
issue keys to their respective employees.

Categories of individuals covered by the system:
    Current and former employees of the USMS who have been issued 
building or office keys for USMS Headquarters or District Office 
locations.

Categories of records in the system:
    Records contained in this system consist of an automated or manual 
index which may include the name of the employee to whom a building or 
office key is issued; the social security number (only when two or more 
employees have identical names, including middle initial); unique key 
identification code number; key type (e.g., grand master, master, 
submaster, change); storage container hook number; description (e.g., 
number identification) of door(s), room(s), and/or area(s) the key 
opens or accesses; transactions type and/or status (e.g., key issued, 
transferred, retrieved, lost, broken) and transaction date; and, any 
other appropriate comment, e.g., comments regarding key, door, room, 
area, etc.

Authority for maintenance of the system:
    5 U.S.C. 301 and 44 U.S.C. 3101.

Purpose(s):
    The USMS Key Control Record System serves as a record of keys 
issued and facilitates continuing security at USMS Headquarters 
locations. Records are maintained to assist in restricting office and 
work area access to authorized USMS personnel by controlling, 
monitoring and tracking keys issued. In addition, the records assist in 
identifying any repairs, changes, or additional security measures that 
may be necessary as a result of lost or broken keys.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:

Records or information may be disclosed:
    (a) Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate Federal, State, local, territorial, tribal, 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or

[[Page 33531]]

prosecuting such violation or enforcing or charged with implementing 
such law;
    (b) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding.
    (c) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records.
    (d) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (e) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (f) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (g) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (h) To a former employee of the Department for purposes of: 
responding to an official inquiry by a Federal, State, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility;
    (i) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated index records are stored on magnetic disks. Paper copies 
of automated records are kept in file folders and original paper 
records of the manual index are stored in card files.

Retrievability:
    Records are retrieved by name of the individuals covered by the 
system.

Safeguards:
    Access to these records is restricted to personnel of the USMS, 
Office of Security. Computerized records may be accessed only by 
assigned code and password. Paper records are located in a restricted 
area and are maintained in metal filing cabinets or safes which are 
locked during non-duty hours.

Retention and disposal:
    Records are retained for three years after turn-in of the key at 
which time they are destroyed (General Records Schedule 18).

System manager(s) and address:
    Judicial Security Division, United States Marshals Service, CS-3, 
Washington, DC 20530.

Notification procedure:
    Same as the ``Records access procedures.''

Record access procedures:
    Make all requests for access in writing and clearly mark letter and 
envelope ``Freedom of Information/Privacy Act Request.'' Clearly 
indicate the name of the requester, nature of the record sought, 
approximate dates of the record, and provide the required verification 
of identity (28 CFR 16.41(d)). Direct all requests to the system 
manager identified above, Attention: FOI/PA Officer, and provide a 
return address for transmitting the information.

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager listed above. State clearly and concisely the information being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought. Clearly mark the letter and envelope ``Freedom 
of Information/Privacy Act Request.''

Record source categories:
    Information contained in this system is collected from the 
individual and the system manager.

Exemptions claimed for the system:
    None.
JUSTICE/USM-017

System Name:
    Judicial Security Staff Inventory.

Security classification:
    Limited Official Use.

System location:
    Judicial Security Division (JSD), U.S. Marshals Service (USMS), CS-
3, Washington, DC 20530-1000.

Categories of individuals covered by the system:
    USMS employees, contract employees, and other individuals assigned 
to JSD.

Categories of records in the system:
    Records contained in this computerized system consist of (1) an 
individual's name, date of birth, social security number, and type of 
passport with expiration date; (2) inventory of accountable property 
assigned to individual, including: weapon, protective body armor with 
expiration date of warranty, vehicle, credit cards, cell phone, pager, 
and office equipment.

Authority for maintenance of the system:
    5 U.S.C. 301; 28 U.S.C. 509 and 510; 44 U.S.C. 3101 and 28 CFR 
0.111.

Purpose(s):
    This system will be used to assist JSD management in the effective 
control of accountable property and to ensure that JSD personnel 
maintain the equipment necessary and in proper working order to perform 
their functions, especially law enforcement functions, and to respond 
quickly to urgent operational law enforcement activities as they 
develop.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
Records or information may be disclosed:
    (a) Where a record, either alone or in conjunction with other 
information,

[[Page 33532]]

indicates a violation or potential violation of law--criminal, civil, 
or regulatory in nature--the relevant records may be referred to the 
appropriate federal, state, territorial, local, tribal or foreign law 
enforcement authority or other appropriate entity charged with the 
responsibility for investigating or prosecuting such violation or 
charged with enforcing or implementing such law;
    (b) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (c) To the news media and the public, including disclosure pursuant 
to 28 CFR 50.2, unless it is determined that release of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy;
    (d) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (e) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (f) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (g) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (h) To a former employee of the Department for purposes of: 
responding to an official inquiry by a federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility;
    (i) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Departments efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are kept in a computerized database.

Retrievability:
    Information is retrieved by name and social security number.

Safeguards:
    Access is limited to designated staff of JSD by assigned user code 
and password. JSD is located in a restricted area of USMS Headquarters 
which is under 24-hour guard protection with entry controlled by 
official and electronic identification.

Retention and disposal:
    Files are maintained until the employee leaves JSD at which time 
all records on the individual will be erased from the database.

System manager(s) and address:
    Assistant Director, Judicial Security Division, U.S. Marshals 
Service, CS-3, Washington, DC 20530-1000.

Notification procedure:
    Same as the ``Record access procedures.''

Record access procedures:
    Make all requests for access in writing and clearly mark letter and 
envelope ``Privacy Act Request.'' Clearly indicate the name of the 
requester, nature of the record sought, approximate dates of the 
record, and provide the required verification of identity (28 CFR 
16.41(d)). Direct all requests to the system manager identified above, 
attention: FOI/PA Officer, and provide a return address for 
transmitting the information.

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager identified above. State clearly and concisely the information 
being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Clearly mark the letter and 
envelope ``Privacy Act Request.''

Record source categories:
    Information is obtained from subject JSD employees, JSD office and 
the accountable property records.

Exemptions claimed for the system:
    None.
JUSTICE/USM-018

System name:
    United States Marshals Service Alternative Dispute Resolution (ADR) 
Files and Database Tracking System.

Security classification:
    Limited official use.

System location:
    Human Resources Division, United States Marshals Service (USMS), 
CS-3, Washington, DC 20530-1000.

Categories of individuals covered by the system:
    Employees of the USMS designated as complainants, who select ADR 
mediation as the mechanism to resolve disagreements, and designated 
respondents to such complaints.

Categories of records in the system:
    ADR files contain a statement of issue(s) which include type of 
dispute, parties involved, and date ADR requested or notified by 
complainant; mediator appointed; correspondence or letters which may 
include ground rules, acknowledgment of time requirements and issues 
related thereto; pre-conference agreements; minutes of ADR activity; 
written agreement, and dispute resolution and date resolved.
    The ADR data tracking system contains names of complainant and 
respondent; type of dispute, e.g., job assignment, leave, promotion; 
source of complaint, e.g., Equal Employment Opportunity (EEO) or 
grievance; process utilized, e.g., mediation, conciliation, fact 
finding; district/office; ADR contact individual; date ADR request 
received;

[[Page 33533]]

date resolved; and calculation of time spent in resolving matters and, 
if applicable, name of mediator.

Authority for maintenance of the system:
    5 U.S.C. 301 and 44 U.S.C. 3101.

Purpose(s):
    The ADR process is a parallel system to the grievance process and 
Equal Employment Opportunity (EEO) complaint process which offers the 
possibility of a simpler, quicker, less expensive, and less adversarial 
resolution of disputes. The ADR files are used to facilitate the 
effective operation of the ADR process in resolving discrimination 
complaints and workplace grievances by USMS employees and applicants 
for employment. The ADR database is used to track case activity, 
primarily for completion of reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
Records or information may be disclosed:
    (a) Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate federal, state, local, territorial, tribal 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or prosecuting such 
violation or charged with enforcing or implementing such law;
    (b) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding;
    (c) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (d) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record;
    (e) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906;
    (f) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
of such matters as settlement, plea bargaining, or in informal 
discovery proceedings;
    (g) To appropriate officials and employees of a federal agency or 
entity which requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract, or the issuance of a grant or benefit;
    (h) A record may be disclosed to designated officers and employees 
of state, territorial, local (including the District of Columbia), or 
tribal law enforcement or detention agencies in connection with the 
hiring or continued employment of an employee or contractor, where the 
employee or contractor would occupy or occupies a position of public 
trust as a law enforcement officer or detention officer having direct 
contact with the public or with prisoners or detainees, to the extent 
that the information is relevant and necessary to the recipient 
agency's decision;
    (i) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records;
    (j) To a former employee of the Department for purposes of: 
responding to an official inquiry by a Federal, state, or local 
government entity or professional licensing authority, in accordance 
with applicable Department regulations; or facilitating communications 
with a former employee that may be necessary for personnel-related or 
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter 
within that person's former area of responsibility;
    (k) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:


Storage:
    Records are stored in standard file cabinets. Computerized records 
are stored in a database server in a secured file room.

Retrievability:
    Records are retrieved by name of employee.

Safeguards:
    Access is restricted to authorized personnel with the need to know 
in the Human Resources Division, Equal Employment Opportunity Division, 
and the Office of General Counsel. Computerized records may be accessed 
only by assigned code and password. In addition, records are stored in 
metal file cabinets within the Human Resources Division and access to 
USMS headquarters is controlled by 24-hour guard services.

Retention and disposal:
    Records are maintained for 7 years and then data in the system, as 
well as hard copies, are purged.

System manager(s) and address:
    Assistant Director, Human Resources Division, USMS, CS-3, 
Washington, DC 20530-1000.

Notification procedure:
    Same as ``Record access procedures.''

Record access procedures:
    Make all requests for access in writing and clearly mark letter and 
envelope ``Privacy Act Request.'' Clearly indicate name of the 
requester, nature of the record sought, approximate dates of the 
records, and provide the required verification of identity (28 CFR 
16.41(d)). Direct all requests to the system manager identified above, 
Attention: FOI/PA Officer, and provide a return address for 
transmitting the information.

[[Page 33534]]

Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager in accordance with the procedures outlined above. State clearly 
and concisely the information being contested, the reasons for 
contesting it, and the proposed amendment to the information sought.

Record source categories:
    Employee complainants, who select the ADR process to resolve their 
disputes; respondents; and the ADR mediator.

Exemptions claimed for the system:
    None.

 [FR Doc. E7-11543 Filed 6-15-07; 8:45 am]
BILLING CODE 4410-04-P