[Federal Register Volume 72, Number 106 (Monday, June 4, 2007)]
[Notices]
[Pages 30790-30792]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-10683]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2007-0036]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 5, 2007 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a (r), of 
the Privacy Act of 1974, as amended, were submitted on May 24, 2007, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: May 29, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01560-1
System Name:
    Navy College Management Information System (NCMIS) (April 24, 2002, 
67 FR 20100).

Changes:
System identification:
    Delete entry and replace with ``NM01560-1.''
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Navy and Marine Corps military 
personnel and Coast Guard Civil Service and service members who receive 
tuition assistance (TA); dependents of Marine Corp service members 
OCONUS who receive tuition assistance (TA); Navy service members who 
participate in the Navy College Program for Afloat College Education 
(NCPACE); Navy service members who participate in the Seaman To Admiral 
21st Century Program (STA21), The Advanced Enlisted Voucher Program 
(AEV) and the Graduate Education Voucher program (GEV); Navy, Marine 
Corps, Adult Family Members (AFM) of service members; and Civil Service 
employees who participate in the Academic Skills Program.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 5013, Secretary of the 
Navy and E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with: ``To maintain information on 
participants in the tuition assistance (TA), Navy College Program for 
Afloat College Education (NCPACE), Academic Skills programs, the Seaman 
to Admiral 21st Century Program (STA21), the Advanced Enlisted Voucher 
Program (AEV) and the Graduate Education Voucher program (GEV); to 
provide information to education counselors for the purpose of 
determining TA eligibility; education and degree plans; and course 
selection and eligibility; to provide information to fiscal and 
accounting personnel for the purpose of financial management and funds 
disbursement; to provide supervisory and management personnel access to

[[Page 30791]]

the individual's degree and course completion records via the 
Electronic Training Jacket produced by the Navy Training Management and 
Planning System (NTMPS) for the purpose of personnel evaluation; 
determining special program eligibility, and duty assignments; and to 
provide degree and course completion information to NTMPS and enlisted 
master file in the form of an electronic extract.''
* * * * *
    Record source categories: Delete entry and replace with ``Subject 
individual, Corporate Enterprise and Training Activity Resource System 
(CETARS) Standard Training Activity Support System (STASS), Navy 
Personnel Command, Application for Tuition, the Marine Corps and Coast 
Guard personnel systems extracts, Assistance Form (NAVMC 10883), 
education counselors, educational institutions, Tuition Assistance 
Authorization Form (NAVEDTRA 1560/5), and Academic contractor.''
* * * * *
NM01560-1

System name:
    Navy College Management Information System

System location:
    Naval Education and Training Professional Development and 
Technology Center, 6490 Saufley Field Road, Pensacola, FL 32509-5241.

Categories of individuals covered by the system:
    Navy and Marine Corps military personnel and Coast Guard Civil 
Service and service members who receive tuition assistance (TA); 
dependents of Marine Corp service members OCONUS who receive tuition 
assistance (TA); Navy service members who participate in the Navy 
College Program for Afloat College Education (NCPACE); Navy service 
members who participate in the Seaman To Admiral 21st Century Program 
(STA21), The Advanced Enlisted Voucher Program (AEV) and the Graduate 
Education Voucher program (GEV); and, Navy, Marine Corps, Adult Family 
Members (AFM) of service members and Civil Service employees who 
participate in the Academic Skills Program.

Categories of records in the system:
    Individual's application for tuition assistance; personnel data; 
counseling notes and education plans; degree, course completion and 
grade reports from academic institutions and contract training 
providers; authorization for disbursement; and agency approval/
disapproval.

Authority for the maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
Purpose(s):
    To maintain information on participants in the tuition assistance 
(TA), Navy College Program for Afloat College Education (NCPACE), 
Academic Skills programs, the Seaman to Admiral 21st Century Program 
(STA21), the Advanced Enlisted Voucher Program (AEV) and the Graduate 
Education Voucher program (GEV); to provide information to education 
counselors for the purpose of determining TA eligibility; education and 
degree plans; and course selection and eligibility; to provide 
information to fiscal and accounting personnel for the purpose of 
financial management and funds disbursement; to provide supervisory and 
management personnel access to the individual's degree and course 
completion records via the Electronic Training Jacket produced by the 
Navy Training Management and Planning System (NTMPS) for the purpose of 
personnel evaluation; determining special program eligibility, and duty 
assignments; and to provide degree and course completion information to 
NTMPS and EMF in the form of an electronic extract.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To U.S. Coast Guard Voluntary Education Program Office for the 
purpose of education counseling, financial management, and funds 
disbursement.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's name, Social Security Number (SSN), and branch of 
service.

Safeguards:
    Paper copies of tuition applications are maintained in file 
cabinets under the control of authorized personnel during working 
hours; the office space in which the file cabinets are located is 
locked outside official working hours. Automated records are password 
protected.

Retention and disposal:
    Paper and/or electronic copies of the individual's signed Tuition 
Assistance applications are retained at the originating NCO for three 
years and then shredded or burned. Copies of tuition assistance 
authorizations for officers are maintained in their official personnel 
record for two years following the completion of courses paid by 
tuition assistance. All other records are maintained in electronic 
format within NCMIS indefinitely.

System manager(s) and address:
    Commanding Officer, Naval Education and Training Professional 
Development and Technology Center, 6490 Saufley Field Road, Pensacola, 
FL 32509-5241.

Notification procedure:
    Individuals seeking to determine whether information about them is 
contained in this system should address written inquiries to the 
Commanding Officer, Naval Education and Training Professional 
Development and Technology Center, 6490 Saufley Field Road, Pensacola, 
FL 32509-5241.
    Individuals should provide their full name, Social Security Number 
(SSN), branch of service, and signature.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system should address written inquiries to the Commanding Officer, 
Naval Education and Training Professional Development and Technology 
Center, 6490 Saufley Field Road, Pensacola, FL 32509-5241.
    Individuals should provide their full name, Social Security Number 
(SSN), branch of service, and signature.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Subject individual, Corporate Enterprise and Training Activity 
Resource System (CETARS) Standard

[[Page 30792]]

Training Activity Support System (STASS), Navy Personnel Command, 
Application for Tuition, the Marine Corps and Coast Guard personnel 
systems extracts, Assistance Form (NAVMC 10883), education counselors, 
educational institutions, Tuition Assistance Authorization Form 
(NAVEDTRA 1560/5), and Academic contractor.

Exemptions claimed for the system:
    None.

[FR Doc. E7-10683 Filed 6-1-07; 8:45 am]
BILLING CODE 5001-06-P