[Federal Register Volume 72, Number 105 (Friday, June 1, 2007)]
[Notices]
[Pages 30643-30644]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-10573]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 2, 2007 (Note that the new time period for requesting copies has 
changed from 45 to 30 days after publication). Once the appraisal of 
the records is completed, NARA will send a copy of the schedule. NARA 
staff usually prepare appraisal memorandums that contain additional 
information concerning the records covered by a proposed schedule. 
These, too, may be requested and will be provided once the appraisal is 
completed. Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001. 
E-mail: [email protected]. FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note that the new time period for requesting copies 
has changed from 45 to 30 days after publication)

    1. Department of the Air Force, Agency-wide (N1-AFU-06-3, 2 items, 
2 temporary items). Forms, correspondence, reports, and other records 
relating to inter-service transfer of officers and recall of officers 
to active duty.
    2. Department of the Army, Agency-wide (N1-AU-07-5, 3 items, 1 
temporary item). System outputs and reports associated with an 
electronic information system used to track basic human resources data 
on contractors deployed with U.S. forces. Data includes but is not 
limited to names, social security numbers, addresses,

[[Page 30644]]

assignments, locations, and names of next of kin. Proposed for 
permanent retention are the master file and system documentation.
    3. Department of Defense, Office of Inspector General (N1-509-07-1, 
9 items, 6 temporary items). Records of the General Counsel including 
administrative hearings, legal proceedings, opinions on proposed 
directives, responses to requests for document searches, and working 
papers maintained by individual attorneys. Proposed for permanent 
retention are office functional files, historical legislative files, 
and policy files.
    4. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-03-10, 8 items, 8 temporary items). Copies of gravity, geodesy, 
gravimetry, and isostasy files maintained outside the primary 
recordkeeping systems. Also included are bibliographic index files. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    5. Department of Homeland Security, Office of Public Affairs (N1-
563-07-3, 6 items, 2 temporary items). Background research materials 
accumulated by the history office. Proposed for permanent retention are 
historical collection files documenting the decisions and policies of 
the Department's senior leadership; oral history recordings, 
transcripts, and finding aids; and program management files. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    6. Department of Homeland Security, Transportation Security 
Administration (N1-560-07-1, 3 items, 3 temporary items). Authorization 
forms granting overnight guests at airport hotels access to commercial 
establishments beyond airport screening checkpoints. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    7. Department of the Interior, Office of the Secretary (N1-48-07-4, 
82 items, 58 temporary items). Records of the Office of Hearings and 
Appeals, including monthly and quarterly caseload reports, duplicative 
litigation files, docketing files, electronic docketing system, system 
input files, record return cards and other records. Proposed for 
permanent retention are recordkeeping copies of program case files, 
decision files, appeals reading files and hearings reading files.
    8. Department of the Interior, Bureau of Reclamation (N1-115-07-1, 
19 items, 18 temporary items). Records relating to administrative or 
mission-related functions, including administration, environmental 
monitoring, financial activities, law enforcement, personnel matters, 
public affairs, property management, research and development, and 
water reclamation. Proposed for permanent retention are case files 
relating to fish and wildlife management. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    9. Department of Justice, Civil Division (N1-60-07-1, 5 items, 2 
temporary items). Miscellaneous general file reference copies of 
enclosures for Class 9, war matters. Proposed for permanent retention 
are case files relating to Executive Branch Emergency Powers and 
Presidential War Powers (1930-1949) and enclosures relating to World 
War I Alien Property matters.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
06-11, 3 items, 3 temporary items). Inputs, master file, and system 
documentation for a jewelry and gem database which tracks stolen 
jewelry.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
06-12, 4 items, 1 temporary item). Database used to track requests for 
records submitted by members of the Joint Intelligence Committee. 
Proposed for permanent retention are redacted and un-redacted paper and 
electronic versions of records and the indexes to the records used by 
the Joint Intelligence Committee Inquiry review to address questions 
related to the September 11, 2001, terrorist attacks.
    12. Department of Transportation, Federal Railroad Administration 
(N1-399-07-7, 3 items, 2 temporary items). Records accumulated within 
the Office of Administrator and Deputy Administrator including copies 
of speeches and testimonies. Proposed for permanent retention are 
recordkeeping copies of speeches and testimonies of the Administrator 
and Deputy Administrator. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    13. Department of the Treasury, Bureau of the Public Debt (N1-53-
06-8, 18 items, 16 temporary items). Records relating to procedures for 
federal investments, state and local government investments, and 
Treasury loans receivables. Proposed for permanent retention are 
historical records relating to interest rates and borrowing for 
government investments.
    14. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-07-1, 1 item, 1 temporary item). Echocardiogram images captured 
on video cassette tapes. A written report is filed in the patient 
folder.
    15. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-07-2, 1 item, 1 temporary item). Emergency room registers for 
agency medical care facilities. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    16. Environmental Protection Agency, Agency-wide (N1-412-07-03, 1 
item, 1 temporary item). Records relating to the implementation of the 
post-award monitoring, evaluation, and oversight of grants and other 
assistance agreements. Included are correspondence, reports, policies 
and procedures, office-specific plans, and other documentation. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    17. Environmental Protection Agency, Headquarters (N1-412-07-10, 2 
items, 2 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to records series regardless of 
the recordkeeping medium. Records include communications and 
distribution strategy files, including plans, publications, and 
reports; and regional oversight and coordination files, including 
implementation reports, inspections, correspondence, reviews, and 
related records. Paper recordkeeping copies of these files were 
previously approved for disposal.

    Dated: May 25, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E7-10573 Filed 5-31-07; 8:45 am]
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