[Federal Register Volume 72, Number 74 (Wednesday, April 18, 2007)]
[Notices]
[Pages 19580-19585]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-7364]


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DEPARTMENT OF THE TREASURY

Office of Thrift Supervision


Privacy Act of 1974, as Amended

AGENCY: Office of Thrift Supervision, Treasury.

ACTION: Notice of proposed alterations to six Privacy Act systems of 
records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, the Department of the Treasury, Office of Thrift 
Supervision (OTS), gives notice of proposed alternations to six Privacy 
Act systems of records, as follows: OTS .002--Correspondence/
Correspondence Tracking; OTS .003--Consumer Complaints; OTS .006--
Employee Locator File; OTS .008--Employee Training Database; OTS .011--
Positions/Budget; OTS .012--Payroll/Personnel Systems & Payroll 
Records.

DATES: Comments must be received no later than May 18, 2007. The 
proposed altered systems will become effective May 29, 2007, unless the 
OTS receives comments which cause reconsideration of this action.

ADDRESSES: Comments should be sent to the Office of Chief Counsel, 
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC 20552. 
To arrange to see the comments, see FOR FURTHER INFORMATION CONTACT 
below.

FOR FURTHER INFORMATION CONTACT: Dirk S. Roberts, Special Counsel, at 
(202) 906-7631 or by electronic mail, [email protected].

SUPPLEMENTARY INFORMATION: The OTS currently maintains nine Privacy Act 
systems of records. Notices describing these systems of records were 
most recently published at 70 FR 41085, July 15, 2005. The OTS proposes 
to add two routine uses to each of the six systems identified above 
authorizing disclosures in connection with litigation, as follows.
    Information may be disclosed in civil, criminal, administrative or 
arbitration proceedings before a court, magistrate, administrative or 
arbitration tribunal in the course of pre-trial discovery, motions, 
trial, appellate review, or in settlement negotiations, when OTS, the 
Director of OTS, an OTS employee, the Department of Treasury, the 
Secretary of Treasury, or the United States is a party or has an 
interest in or is likely to be affected by such proceeding and an OTS 
attorney determines that the information is arguably relevant to that 
proceeding. To assure that the agency and its employees receive 
appropriate representation in legal proceedings, relevant information 
may be disclosed to the Department of Justice, private counsel, or an 
insurance carrier for the purpose of defending an action or seeking 
legal advice.
    In addition, OTS proposes to add two additional routine uses to one 
system identified above, OTS .012 Payroll/Personnel Systems & Payroll 
Records, authorizing disclosure relating to garnishment orders, as 
follows:

    Information may be disclosed to respond to government 
authorities in connection with garnishment proceedings. Information 
may be disclosed to private creditors for the purpose of garnishment 
of wages of an employee if the debt has been reduced to a judgment.
    The report of the altered systems of records, as required by 5 
U.S.C. 552a(r) of the Privacy Act, has been submitted to the 
Committee on Government Reform of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the 
Senate, and the Office of Management and Budget, pursuant to 
Appendix I to OMB Circular A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated November 30, 
2000.
    The six proposed altered systems of records, described above, 
are published in their entirety below.

     Dated: April 11, 2007.
Wesley T. Foster,
Acting Assistant Secretary for Management.
TREASURY/OTS .002

System Name:
    Correspondence/Correspondence Tracking.

System Location:
    Office of Thrift Supervision, 1700 G Street, NW., Washington, DC 
20552.

Categories of Individuals Covered by the System:
    White House and Executive Office of the President officials, 
Members of Congress, Treasury Department officials, the general public, 
and businesses.

Categories of Records in the System:
    Incoming correspondence addressed to the Director of OTS, letters 
from members of Congress transmitting letters from constituents or 
making inquiries; OTS responses; OTS memoranda and notes used to 
prepare responses; and information concerning internal office 
assignments, processing and response to the correspondence.

Purpose(s):
    To maintain written records of correspondence addressed to the 
Director of OTS and Congressional correspondence; to track the progress 
of the response; to document the completion of the response to the 
incoming correspondence.

[[Page 19581]]

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    (1) Disclosures may be made to a Congressional office from the 
records of an individual in response to an inquiry made at the request 
of the individual to whom the record pertains;
    (2) Information may be disclosed to the appropriate governmental 
agency charged with the responsibility of administering law or 
investigating or prosecuting violations of law or charged with 
enforcing or implementing a statute, rule, regulation, order or 
license;
    (3) Information may be disclosed in civil, criminal, administrative 
or arbitration proceedings before a court, magistrate, administrative 
or arbitration tribunal, in the course of pre-trial discovery, motions, 
trial, appellate review, or in settlement negotiations, when OTS, the 
Director of OTS, an OTS employee, the Department of Treasury, the 
Secretary of Treasury, or the United States is a party or has an 
interest in or is likely to be affected by such proceeding and an OTS 
attorney determines that the information is arguably relevant to that 
proceeding;
    (4) To assure that the agency and its employees receive appropriate 
representation in legal proceedings, relevant information may be 
disclosed to the Department of Justice, private counsel, or an 
insurance carrier for the purpose of defending an action or seeking 
legal advice.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Records are maintained on electronic media and in paper files.

Retrievability:
    Records are maintained by name of individual; assignment control 
number.

Safeguards:
    Access to paper records is limited to authorized personnel with a 
direct need to know. Some paper records are maintained in locked file 
cabinets in a secured office with access limited to those personnel 
whose official duties require access. Access to computerized records is 
limited, through the use of a password, to those whose official duties 
require access.

Retention and Disposal:
    Computerized records relating to non-congressional correspondence 
are retained for two (2) years after the Director's term. Computerized 
records relating to congressional correspondence are kept permanently. 
Paper records are retained for two (2) years after the Director's or 
member of Congress' term, then transferred directly to the National 
Archives.

System Manager(s) and Address:
    Managing Director, Congressional Affairs, Office of Thrift 
Supervision, 1700 G Street, NW., Washington, DC 20552.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in the system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to FOIA Office, Office of Thrift 
Supervision, 1700 G Street, NW., Washington, DC 20552.

Records Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    Congressional letters and responses from a Member of Congress and/
or a constituent.

Exemptions Claimed for the System:
    None.
TREASURY/OTS .003

System Name:
    Consumer Complaint System.

System Location:
    (1) Office of Thrift Supervision, 1700 G Street, NW., Washington, 
DC 20552.
    (2) Northeast Region: Harborside Financial Center Plaza Five, Suite 
1600, Jersey City, NJ 07311.
    (3) Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA 
30309.
    (4) Midwest Region: 225 E. John Carpenter Freeway, Suite 500, 
Irving, TX 75062.
    (5) West Region: Pacific Plaza, 2001 Junipero Serra Boulevard, 
Suite 650, Daly City, CA 94014.

Categories of Individuals Covered by the System:
    Persons who submit inquiries or complaints concerning federally 
insured depository institutions, service corporations, and 
subsidiaries.

Categories of Records in the System:
    Consumer's name, savings association's docket number, case number 
as designated by a Consumer Complaint Case number. Within these 
categories of records, the following information may be obtained: 
consumer's address, source of inquiry or complaint, nature of the 
inquiry or complaint, nature of the inquiry or complaint designated by 
instrument and complaint code, information on the investigation and 
resolution of inquiries and complaints.

Authority for Maintenance of the System:
    15 U.S.C. 57a(f), 5 U.S.C. 301.

Purpose(s):
    OTS uses this system to track individual complaints and to provide 
additional information about each institution's compliance with 
regulatory requirements.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    (1) Information may be disclosed to officials of regulated savings 
associations in connection with investigation and resolution of 
complaints and inquiries:
    (2) Relevant information may be made available to appropriate law 
enforcement agencies or authorities in connection with investigation 
and/or prosecution of alleged civil, criminal and administrative 
violations;
    (3) Disclosures may be made to a Congressional office in response 
to an inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclosures may be made to other Federal and nonfederal 
governmental supervisory or regulatory authorities when the subject 
matter is within such other agency's jurisdiction;
    (5) Information may be disclosed in civil, criminal, administrative 
or arbitration proceedings before a court, magistrate, administrative 
or arbitration tribunal, in the course of pre-trial discovery, motions, 
trial, appellate review, or in settlement negotiations, when OTS, the 
Director of OTS, an OTS employee, the Department of Treasury, the 
Secretary of Treasury, or the United States is a party or has an 
interest in or is likely to be affected by such proceeding and an OTS 
attorney determines that the information is arguably relevant to that 
proceeding;
    (6) To assure that the agency and its employees receive appropriate 
representation in legal proceedings, relevant information may be 
disclosed to the Department of Justice, private counsel, or an 
insurance carrier for the purpose of defending an action or seeking 
legal advice.

[[Page 19582]]

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Records are maintained in paper files and on electronic media.

Retrievability:
    By name of individual; complaint case number, savings association 
name, docket number, region complaint code, instrument code, source 
code or by some combination thereof.

Safeguards:
    Paper records are maintained in locked file cabinets with access 
limited to those personnel whose official duties require access. Access 
to computerized records is limited, through use of the system 
passwords, to those whose official duties require access.

Retention and Disposal:
    Active paper files are maintained until the case is closed. Closed 
files are retained six (6) years then destroyed.

System Manager(s) and Address:
    Director, Consumer Protection and Specialized Programs, Office of 
Thrift Supervision, 1700 G Street, NW., Washington, DC 20552.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to FOIA Office, Office of Thrift 
Supervision, 1700 G Street, NW., Washington, DC 20552.

Records Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    Inquirer or complainant (or his or her representative which may 
include a member of Congress or an attorney); savings association 
officials and employees; compliance/safety and soundness examiner(s); 
and other supervisory records.

Exemptions Claimed for the System:
    None.
TREASURY/OTS .006

System Name:
    Employee Locator File.

System Location:
    (1) Office of Thrift Supervision, 1700 G Street, NW., Washington, 
DC 20552.
    (2) Northeast Region: Harborside Financial Center Plaza Five, Suite 
1600, Jersey City, NJ 07311.
    (3) Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA 
30309.
    (4) Midwest Region: 225 E. John Carpenter Freeway, Suite 500, 
Irving, TX 75062.
    (5) West Region: Pacific Plaza, 2001 Junipero Serra Boulevard, 
Suite 650, Daly City, CA 94014.

Categories of Individuals Covered by the System:
    All present employees of the OTS and persons whose employment has 
been terminated within the last six months.

Categories of Records in the System:
    Employee's name, present address, telephone number, and the name, 
address, and telephone number of another person to notify in case of 
emergency.

Authority for Maintenance of the System:
    5 U.S.C. 301, 44 U.S.C. 3101.

Purpose(s):
    This system provides current information on employee's address and 
emergency contact person.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    (1) Disclosure of information may be made to a congressional office 
in response to an inquiry made at the request of the individual to whom 
the record pertains;
    (2) Medical personnel in case of an emergency;
    (3) Information may be disclosed in civil, criminal, administrative 
or arbitration proceedings before a court, magistrate, administrative 
or arbitration tribunal in the course of pre-trial discovery, motions, 
trial, appellate review, or in settlement negotiations, when OTS, the 
Director of OTS, an OTS employee, the Department of Treasury, the 
Secretary of Treasury, or the United States is a party or has an 
interest in or is likely to be affected by such proceeding and an OTS 
attorney determines that the information is arguably relevant to that 
proceeding;
    (4) To assure that the agency and its employees receive appropriate 
representation in legal proceedings, relevant information may be 
disclosed to the Department of Justice, private counsel, or an 
insurance carrier for the purpose of defending an action or seeking 
legal advice.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Records are maintained on electronic media.

Retrievability:
    Records are filed by name of individual.

Safeguards:
    System access is limited to those personnel whose official duties 
require such access and who have a need to know information in a record 
for a particular job-related purpose.
    Access to computerized records is limited, through use of a 
password, to those whose official duties require access.

Retention and Disposal:
    Records are maintained until termination of employee's employment 
with OTS. After termination, records are retained for six months then 
destroyed.

System Manager(s) and Address:
    Director, Human Resources, Office of Thrift Supervision, 1700 G 
Street, NW., Washington, DC 20552.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to FOIA Office, Office of Thrift 
Supervision, 1700 G Street, NW., Washington, DC 20552.

Records Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    The individual whose record is being maintained.

Exemptions Claimed for the System:
    None.
TREASURY/OTS .008

System Name:
    Employee Training Database.

System Location:
    Office of Thrift Supervision, 1700 G Street, NW., Washington, DC 
20552.

[[Page 19583]]

Categories of Individuals Covered by the System:
    All employees of the Office of Thrift Supervision.

Categories of Records in the System:
    Individual employee records are maintained by name, course taken, 
employee identification number, social security number, position, 
division, and manager name.

Authority for Maintenance of the System:
    5 U.S.C. 301 and 44 U.S.C. 3101.

Purpose(s):
    To maintain necessary information on training taken by employees 
through outside sources and vendors.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    (1) Information may be disclosed in civil, criminal, administrative 
or arbitration proceedings before a court, magistrate, administrative 
or arbitration tribunal in the course of pre-trial discovery, motions, 
trial, appellate review, or in settlement negotiations, when OTS, the 
Director of OTS, an OTS employee, the Department of Treasury, the 
Secretary of Treasury, or the United States is a party or has an 
interest in or is likely to be affected by such proceeding and an OTS 
attorney determines that the information is arguably relevant to that 
proceeding;
    (2) To assure that the agency and its employees receive appropriate 
representation, relevant information may be disclosed to the Department 
of Justice, private counsel, or an insurance carrier for the purpose of 
defending an action or seeking legal advice.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Records are maintained on electronic media.

Retrievability:
    Records are filed by individual name, employee identification 
number, social security number, and course taken.

Safeguards:
    Access to computerized records is limited, through use of a 
password, to those persons whose official duties require access.

Retention and Disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System Manager(s) and Address:
    Manager, Professional Development, Office of Thrift Supervision, 
1700 G Street, NW., Washington, DC 20552.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to FOIA Office, Office of Thrift 
Supervision, 1700 G Street, NW., Washington, DC 20552.

Records Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    Personnel records and individual development plans completed by 
employee and supervisor.

Exemptions Claimed for the System:
    None.
TREASURY/OTS .011

System Name:
    Positions/Budget.

System Location:
    (1) Office of Thrift Supervision, 1700 G Street, NW., Washington, 
DC 20552.
    (2) Northeast Region: Harborside Financial Center Plaza Five, Suite 
1600, Jersey City, NJ 07311.
    (3) Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA 
30309.
    (4) Midwest Region: 225 E. John Carpenter Freeway, Suite 500, 
Irving, TX 75062.
    (5) West Region: Pacific Plaza, 2001 Junipero Serra Boulevard, 
Suite 650, Daly City, CA 94014.

Categories of Individuals Covered by the System:
    All current employees of the Office of Thrift Supervision.

Categories of Records in the System:
    Individual employee records are kept by office and agency as 
follows: Name, title, entered on duty date, service computation date, 
occupation series, social security number, grade, current salary, 
location of employee, date of last promotion, and eligibility for 
promotion. Records are kept for each office (and, where appropriate, 
for the agency) on number of vacancies, authorized position ceilings, 
and number of employees.

Authority for Maintenance of the System:
    5 U.S.C. 301, 44 U.S.C. 3101.

Purpose(s):
    The system allows the OTS Budget Division the ability to track 
positions by Office to assure that assigned Full-Time Equivalent 
ceilings are not exceeded and remain within the limits set by the 
Director of the OTS. The system also provides information to each 
office which can be used in developing their calendar year compensation 
budget.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    (1) Information may be disclosed to the appropriate governmental 
agency charged with the responsibility of administering law or 
investigating or prosecuting violations of law or charged with 
enforcing or implementing a statute, rule, regulation, order, or 
license.
    (2) Information may be disclosed in civil, criminal, administrative 
or arbitration proceedings before a court, magistrate, administrative 
or arbitration tribunal in the course of pre-trial discovery, motions, 
trial, appellate review, or in settlement negotiations, when OTS, the 
Director of OTS, an OTS employee, the Department of Treasury, the 
Secretary of Treasury, or the United States is a party or has an 
interest in or is likely to be affected by such proceeding and an OTS 
attorney determines that the information is arguably relevant to that 
proceeding;
    (3) To assure that the agency and its employees receive appropriate 
representation, relevant information may be disclosed to the Department 
of Justice, private counsel, or an insurance carrier for the purpose of 
defending an action or seeking legal advice.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Records are maintained in paper files and on electronic media.

Retrievability:
    Records are filed by name of individual.

Safeguards:
    Paper records are maintained in file folders in secured areas. 
Access is limited to personnel whose official duties require such 
access and who have a need to know the information in a record for a 
particular job-related purpose. Access to computerized

[[Page 19584]]

records is limited, through use of a password, to those whose official 
duties require access.

Retention and Disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System Manager(s) and Address:
    Managing Director, Information Systems, Administration and Finance, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to FOIA Office, Office of Thrift 
Supervision, 1700 G Street, NW., Washington, DC 20552.

Records Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    Personnel records.

Exemptions Claimed for the System:
    None.
TREASURY/OTS .012

System Name:
    Payroll/Personnel System & Payroll Records.

System Location:
    (1) Office of Thrift Supervision, 1700 G Street, NW., Washington, 
DC 20552.
    (2) Northeast Region: Harborside Financial Center Plaza Five, Suite 
1600, Jersey City, NJ 07311.
    (3) Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA 
30309.
    (4) Midwest Region: 225 E. John Carpenter Freeway, Suite 500, 
Irving, TX 75062.
    (5) West Region: Pacific Plaza, 2001 Junipero Serra Boulevard, 
Suite 650, Daly City, CA 94014.

Categories of Individuals Covered by the System:
    All current Office of Thrift Supervision (OTS) employees and all 
former employees of the OTS, within the past three years.

Categories of Records in the System:
    Information pertaining to (1) employee status, grade, salary, pay 
plan, hours worked, hours of leave taken and earned, hourly rate, gross 
pay, taxes, deductions, net pay, location, and payroll history; (2) 
employee's residence, office, social security number, and address; (3) 
Personnel actions (SF-50), State employees' withholding exemption 
certificates, Federal employee' withholding allowance certificates 
(W4), Bond Allotment File (SF-1192), Federal Employee's Group Life 
Insurance (SF-2810 and 2811), Savings Allotment-Financial Institutions, 
Address File (OTS Form 108), Union Dues Allotment, time and attendance 
reports, individual retirement records (SF-2806), Combined Federal 
Campaign allotment, direct deposit, health benefits, and thrift 
investment elections to either the Federal Thrift Savings Plan (TSP-1) 
or OTS' Financial Institutions Thrift Plan (FITP-107 and K1-2).

Authority for Maintenance of the System:
    5 U.S.C. 301 and 44 U.S.C. 3101.

Purpose(s):
    Provides all the key personnel and payroll data for each employee 
which is required for a variety of payroll and personnel functions.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    (1) In the event that records maintained in this system of records 
indicate a violation or potential violation of law, whether civil, 
criminal or regulatory in nature, and whether arising by general 
statute or particular program statute, or by regulation, rule or order 
pursuant thereto, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
State, local, or foreign, charged with the responsibility of 
implementing the statute, or rule or regulation or order issued 
pursuant thereto;
    (2) A record from this system may be disclosed to other Federal 
agencies and the Office of Personnel Management if necessary for or 
regarding the payment of salaries and expenses incident to employment 
at the Office of Thrift Supervision or other Federal employment, or the 
vesting, computation, and payment of retirement or disability benefits;
    (3) A record from this system may be disclosed if necessary to 
support the assessment, computation, and collection of Federal, State, 
and local taxes, in accordance with established procedures;
    (4) Disclosure of information may be made to a Congressional office 
in response to an inquiry made at the request of the individual to whom 
the record pertains;
    (5) Records from this system may be disclosed to the Office of 
Child Support Enforcement, Administration for Children and Families, 
Department of Health and Human Services, for the purpose of locating 
individuals to establish paternity, establishing and modifying orders 
of child support, and identifying sources of income, and for other 
support enforcement actions as required by the Personal Responsibility 
and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 
104-193);
    (6) Information may be disclosed in civil, criminal, administrative 
or arbitration proceedings before a court, magistrate, administrative 
or arbitration tribunal in the course of pre-trial discovery, motions, 
trial, appellate review, or in settlement negotiations, when OTS, the 
Director of OTS, an OTS employee, the Department of Treasury, the 
Secretary of Treasury, or the United States is a party or has an 
interest in or is likely to be affected by such proceeding and an OTS 
attorney determines that the information is arguably relevant to that 
proceeding;
    (7) To assure that the agency and its employees receive appropriate 
representation in legal proceedings, relevant information may be 
disclosed to the Department of Justice, private counsel, or an 
insurance carrier for the purpose of defending an action or seeking 
legal advice;
    (8) Information may be disclosed to respond to governmental 
authorities in connection with garnishment proceedings;
    (9) Information may be disclosed to private creditors for the 
purpose of garnishment of wages of an employee if the debt has been 
reduced to a judgment.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Records are maintained on electronic media, microfiche, and in 
paper files.

Retrievability:
    Records are filed by individual name, social security number, and 
by office.

Safeguards:
    Paper and microfiche records are maintained in secured offices and 
access is limited to personnel whose official duties require such 
access and who have a need to know the

[[Page 19585]]

information in a record for a particular job-related purpose. Access to 
computerized records is limited, through the use of a password, to 
those persons whose official duties require access.

Retention and Disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System Manager(s) and Address:
    Manager, Payroll and Travel, Office of Thrift Supervision, 1700 G 
Street, NW., Washington, DC 20552.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to FOIA Office, Office of Thrift 
Supervision, 1700 G Street, NW., Washington, DC 20552.

Records Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    Personnel and payroll records of current and former employees.

Exemptions Claimed for the System:
    None.

 [FR Doc. E7-7364 Filed 4-17-07; 8:45 am]
BILLING CODE 6720-01-P