[Federal Register Volume 72, Number 66 (Friday, April 6, 2007)]
[Notices]
[Pages 17136-17137]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-6457]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[USAF-2007-0018]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on May 7, 2007 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCISI, 
1800 Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Ms. Novella Hill at (703) 588-7855.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as

[[Page 17137]]

amended, have been published in the Federal Register and are available 
from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on March 6, 2007, to the House 
Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: April 2, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F011 AF A3 B DoD

System name:
    DoD Foreign Clearance Program Records.

System location:
    Andrew T. McNamara Headquarters Complex, Defense Technical 
Information Center (DTIC), 8725 John J. Kingman Road, Fort Belvoir, VA 
22060-6218.

Categories of individuals covered by the system:
    Military, Department of Defense (DoD) civilians, and non-DoD 
personnel traveling under DoD sponsorship (e.g., contractors, foreign 
nationals and dependents) and includes temporary travelers worldwide as 
defined by the DoD Foreign Clearance Guide Program.

Categories of records in the system:
    Aircraft diplomatic clearance and personnel travel requests, which 
may contain the individual's name; rank/pay grade; military branch or 
department; passport number; office address and telephone number; 
official and personal email address; detailed information on sites to 
be visited; visitation dates; and purpose of visit.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of 
the Navy; 10 U.S.C. 8013, Secretary of the Air Force; Public Law 99-
399, Omnibus Diplomatic Security and Antiterrorism Act of 1986; 22 
U.S.C. 4801, 4802, and 4805, Foreign Relations and Intercourse; DODD 
4500.54, Official Temporary Duty Travel Abroad; DOD 4500.54-G, 
Department of Defense Foreign Clearance Guide; and E.O. 9397 (SSN).

Purpose(s):
    To provide the Department of Defense with a web-based automated 
system to request, clear, and audit aircraft diplomatic and personnel 
travel clearances worldwide; to provide individual travelers with 
intelligence and travel warnings; and to provide the Defense Attache 
and other DoD authorized officials with information necessary to verify 
aircraft diplomatic clearances and official travel by DoD personnel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of State Regional Security Officer, U.S. Embassy 
officials, and foreign law enforcement and security agencies for the 
purpose of coordinating mission and security support for DoD travelers.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Air Force's compilation of systems of records notices also apply to 
this system.
    Policies and practices for storing, retiring, accessing, retaining, 
and disposing of records.

Storage:
    Electronic storage media.

Retrievability:
    Individual's name, Social Security Number (SSN), passport number, 
dates of travel or mission, and aircraft mission.

Safeguards:
    Electronic records are located in the Aircraft and Personnel 
Automated Clearance System (APACS) computer database with built in 
safeguards. Computerized records are maintained in controlled areas 
accessible only to authorized personnel with an official need-to-know 
access. In addition, automated files are accessed by individual account 
with appropriate permissions, are password protected, and are in 
compliance with the applicable laws and regulations.

Retention and disposal:
    Records are destroyed 1 year after mission/travel is completed.

System manager(s) and address:
    Chief, International Sovereignty Policy, International Treaties and 
Agreements Division, Headquarters, United States Air Force, 1480 Air 
Force Pentagon, Washington, DC 20330-1480.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to HQ USAF/A3SPI, 1480 Air Force Pentagon, 
Washington, DC 20330-1480.
    Requests should contain individual's full name, Social Security 
Number (SSN), and/or passport number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
HQ USAF/A3SPI, 1480 Air Force Pentagon, Washington, DC 20330-1480.
    Requests should contain individual's full name, Social Security 
Number, and/or passport number.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    From individuals.

Exemptions claimed for the system:
    None.

[FR Doc. E7-6457 Filed 4-5-07; 8:45 am]
BILLING CODE 5001-06-P