[Federal Register Volume 72, Number 59 (Wednesday, March 28, 2007)]
[Notices]
[Pages 14528-14529]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 07-1376]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DOD-2007-OS-0027]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DOD.

ACTION: Notice To Alter a System of Records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 27, 2007 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on March 13, 2007, 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: March 14, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S352.10 DLA-KW

System name:
    Award, Recognition, and Suggestion File (November 16, 2004, 69 FR 
67112).

Changes:
System identifier:
    Delete ``DLA-KW'' from entry.

System name:
    Delete entry and replace with ``Suggestion Files''.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Individuals who have submitted 
suggestions to improve the economy, efficiency, or operation of the 
Defense Logistics Agency and the Federal Government.''

Categories of records in the system:
    Delete entry and replace with ``File contains individual's name, 
home address and telephone numbers, organization, background material, 
evaluations submitted in support of suggestion program, and award or 
recognition documents authorized for a suggestion.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 1124, Cash awards for disclosures, suggestions, 
inventions, and scientific achievements; and DOD Manual 1400.25-M, DOD 
Civilian Personnel Manual, subchapter 451, Awards.''

Purpose(s):
    Delete entry and replace with ``Information is maintained to 
evaluate suggestions, to process award or recognition documents, and to 
prepare reports''.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete second paragraph and replace with ``To Federal, state, and 
local agencies and private organizations to research and evaluate 
suggestions or to process award or recognition documents.''
* * * * *

Retrievability:
    Delete entry and replace with ``Records are retrieved by 
individual's name, and/or suggestion number.''

Safeguards:
    Delete entry and replace with ``Access is limited to those 
individuals who require access to the records to perform official, 
assigned duties. Physical access is limited through the use of locks, 
guards, card swipe, and other administrative procedures. The electronic 
records deployed on accredited systems with access restricted by the 
use of login, password, and/or care swipe protocols. Employees are 
warned through screen log-on, protocols and period briefings of the 
consequences of improper access or use of the data. In addition, users 
are required to shutdown their workstations when leaving the work area. 
The web-based files are encrypted in accordance with approved 
information assurance protocols. During non-duty hours, records are 
secured in access-controlled buildings, offices, cabinets or computer 
systems. Individuals granted access to the system of records receives 
Information Assurance and Privacy training.''

Retention and disposal:
    Delete entry and replace with ``Records are destroyed 3 years after 
disapproval, completion of testing, or permanent implementation, as 
applicable.''
* * * * *
S352.10

System name:
    Suggestion Files.

System location:
    Headquarters, Defense Logistics Agency, ATTN: J-14, 8725 John J 
Kingman Road, Stop 6231, Fort Belvoir, VA 22060-6221, and the Defense 
Logistics Agency Field Activities.
    Official mailing addresses are published as an appendix to DLA's 
compilation of records systems notices.

[[Page 14529]]

Categories of individuals covered by the system:
    Individuals who have submitted suggestions to improve the economy, 
efficiency, or operation of the Defense Logistics Agency and the 
Federal Government.

Categories of records in the system:
    File contains individual's name, home address and telephone 
numbers, organization, background material and evaluations submitted in 
support of suggestion program, and award or recognition documents 
authorized for a suggestion.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1124, Cash awards 
for disclosures, suggestions, inventions, and scientific achievements; 
and DOD Manual 1400.25-M, DOD Civilian Personnel Manual, subchapter 
451, Awards.

Purpose(s):
    Information is maintained to evaluate suggestions, to process award 
or recognition documents, and to prepare reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, and local agencies and private organizations to 
research and evaluate suggestions or to process award or recognition 
documents.
    The DOD ``Blanket Routine Uses'' also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on paper and electronic storage media.

Retrievability:
    Records are retrieved by individual's name, and/or suggestion 
number.

Safeguards:
    Access is limited to those individuals who require access to the 
records to perform official, assigned duties. Physical access is 
limited through the use of locks, guards, card swipe, and other 
administrative procedures. The electronic records deployed on 
accredited systems with access restricted by the use of login, 
password, and/or card swipe protocols. Employees are warned through 
screen log-on, protocols and period briefings of the consequences of 
improper access or use of the data. In addition, users are required to 
shutdown their workstations when leaving the work area. The web-based 
files are encrypted in accordance with approved information assurance 
protocols. During non-duty hours, records are secured in access-
controlled buildings, offices, cabinets or computer systems. 
Individuals granted access to the system of records receives 
Information Assurance and Privacy training.

Retention and disposal:
    Records are destroyed 3 years after disapproval, completion of 
testing, or permanent implementation, as applicable.

System manager(s) and address:
    Staff Director, Human Resources Policy and Information, ATTN: J-14, 
8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 
ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221.
    Individual must provide their name, suggestion description, and 
activity at which nomination or suggestion was submitted.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: 
DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.
    Individual must provide their name, suggestion description, and 
activity at which nomination or suggestion was submitted.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject, DLA supervisors, and individuals who evaluate the 
suggestions.

Exemptions claimed for the system:
    None.

[FR Doc. 07-1376 Filed 3-27-07; 8:45 am]
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