[Federal Register Volume 72, Number 49 (Wednesday, March 14, 2007)]
[Notices]
[Pages 11910-11912]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-4631]


-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 13, 2007. (Note that the new time period for requesting copies 
has changed from 45 to 30 days after publication). Once the appraisal 
of the records is completed, NARA will send a copy of the schedule. 
NARA staff usually prepare appraisal memorandums that contain 
additional information concerning the records covered by a proposed 
schedule. These, too, may be requested and will be provided once the 
appraisal is completed. Requesters will be given 30 days to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle

[[Page 11911]]

Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    SCHEDULES PENDING (Note that the new time period for requesting 
copies has changed from 45 to 30 days after publication):
    1. Department of Agriculture, Food and Nutrition Service (N1-462-
04-4, 26 items, 26 temporary items). Electronic data, documentation, 
and paper and electronic outputs associated with the Electronic 
Commodity Ordering System database, a web based food ordering system 
used by State and local governments, the Federal Government, and 
private industry. Also included are records related to the web site 
that pertains to these records.
    2. Department of Agriculture, Forest Service (N1-95-06-1, 4 items, 
2 temporary items). Inputs and outputs relating to observational data 
on insect and damage specimens from forest and wood products. Proposed 
for permanent retention are the master files and system documentation.
    3. Department of Agriculture, Forest Service (N1-95-06-2, 4 items, 
2 temporary items). Inputs and outputs relating to inventories and 
basic information compiled on the natural resources found within 
National Forest lands of the Pacific Southwest Region. Proposed for 
permanent retention are the master files and system documentation.
    4. Department of Agriculture, Forest Service (N1-95-06-3, 4 items, 
4 items, 2 temporary items). Inputs and outputs relating to an 
electronic system used to develop an interagency system for wildfire 
preparedness analysis, planning, and budgeting. Proposed for permanent 
retention are the master files and system documentation.
    5. Department of Agriculture, Forest Service (N1-95-06-4, 4 items, 
4 temporary items). Inputs, outputs, master files, and documentation 
relating to an electronic database containing reviews of scientific 
literature about fire effects on plants and animals.
    6. Department of the Army, Agency-wide (N1-AU-06-10, 9 items, 9 
temporary items). Records relating to the general administration of 
Non-Appropriated Fund (NAF) Instrumentalities. Includes insurance claim 
forms, loss recovery investigations and reports, property 
accountability forms, applications for scholarships and awards, 
building utility service agreements, vehicle registrations, and minor 
construction project drawings. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    7. Department of the Army, Agency-wide (N1-AU-07-6, 2 items, 2 
temporary items). Records used to request, manage, and implement Long-
Haul and Land Mobile Communication systems. Included are system 
requests, service orders, status of acquisitions messages, equipment 
coordination, system design, installation plans, and general funding 
information. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    8. Department of Defense, Defense Logistics Agency (N1-361-05-2, 5 
items, 5 temporary items). Public Key Infrastructure administrative and 
transaction records. Included are records relating to digital 
signatures, certification validation responses, certificates, 
agreements, plans, studies, analyses, reports, guidance, testing and 
validation, procedures and training documentation.
    9. Department of Energy, Bonneville Power Administration (N1-305-
03-4, 31 items, 31 temporary items). Records related to engineering, 
design and construction support; information resources; and 
transmission marketing and sales. Included are designs, structural 
analyses, program direction, policies, guidelines, standards, 
procedures, resource proposals, data backups, software, agreements, 
contracts, electronic postings, correspondence, filings, notices, load 
sheets, load logs, accounts, requests, forecasts, documentation and 
voice recordings.
    10. Department of Energy, Bonneville Power Administration (N1-305-
05-3, 2 items, 2 temporary items). Records related to financial 
operations of Trust Funds and Fish and Wildlife Credits. Included are 
investment policies, financial statements, spreadsheets, reports, 
budgets, correspondence and similar materials. This schedule authorizes 
the agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    11. Department of Energy, Bonneville Power Administration (N1-305-
05-4, 3 items, 3 temporary items). Records related to the sales of 
substations and equipment. Included are settlement agreements, reports, 
correspondence, memoranda and similar records. This schedule authorizes 
the agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    12. Department of Energy, Bonneville Power Administration (N1-305-
05-7, 2 items, 2 temporary items). Records related to audiometric 
evaluations and ergonomic assessments. Included are calibrations, 
analyses, findings and recommendations. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    13. Department of Justice, Drug Enforcement Administration (N1-170-

[[Page 11912]]

06-2, 18 items, 18 temporary items). Records documenting the chain of 
custody for investigative non-drug and drug evidence.
    14. Department of Justice, Office of Justice Programs (N1-423-07-1, 
2 items, 2 temporary items). Records accumulated by the Office for 
Victims of Crime created while planning observances of the National 
Crime Victims' Rights Week. Included are files relating to award 
determination and nomination. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    15. Department of State, Bureau of Diplomatic Security (N1-59-07-1, 
27 items, 27 temporary items). Records documenting the formulation, 
coordination, implementation, evaluation, and administration of 
physical security and protective services training and professional 
development courses. Records include curriculum development and review 
material, training course delivery and evaluation material, student 
participation material, administrative files documenting day-to-day 
housekeeping activities, program accreditation material, training 
program policies and procedures material, and course reporting 
material.
    16. Department of the Treasury, Bureau of the Public Debt (N1-53-
06-5, 81 items, 78 temporary items). Records relating to retail 
securities services, including accounting, administrative matters, 
investor payment, tax, legacy fees, savings bonds, tax reporting, 
systems, primary records, customer service support, and investor 
education. Proposed for permanent retention are consumer research 
reports and promotional materials.
    17. Department of the Treasury, Internal Revenue Service (N1-58-07-
2, 4 items, 4 temporary items). Inputs, master files, outputs and 
documentation of the Employee Protection System.
    18. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-06-3, 3 items, 3 temporary items). Inputs, master 
files, and system documentation for the money laundering risk system. 
This schedule authorizes the agency to apply disposition instructions 
to these records regardless of recordkeeping medium, except for the 
master files.
    19. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-07-1, 6 items, 6 temporary items). Master files and 
system documentation for the credit card, home equity, and fast data 
modules of the supervisory information system. This schedule authorizes 
the agency to apply disposition instructions to these records 
regardless of recordkeeping medium, except for the master files.
    20. Department of the Treasury, United States Mint (N1-104-06-1, 4 
items, 2 temporary items). Chief Counsel litigation case files and 
legal subject files. Proposed for permanent retention are significant 
litigation case files and legal opinion and memoranda files.
    21. Environmental Protection Agency, Agency-wide (N1-412-06-31, 3 
items, 1 temporary item). Records consist of the electronic software 
program. Proposed for permanent retention are the electronic data and 
supporting documentation of the Underground Injection Control 
Databases.
    22. Environmental Protection Agency, Agency-wide (N1-412-07-7, 2 
items, 1 temporary item). This schedule authorizes the agency to apply 
the existing disposition instructions to record series regardless of 
recordkeeping medium. The records include enforcement action, oil site-
specific, case files that result in no legal action or involve routine 
legal action. Paper recordkeeping copies of these files were previously 
approved for disposal. Paper recordkeeping copies of enforcement 
action, oil site-specific, case files for landmark cases were 
previously approved as permanent.
    23. Environmental Protection Agency, Agency-wide (N1-412-07-8, 1 
item, 1 temporary item). This schedule authorizes the agency to apply 
the existing disposition instructions to record series regardless of 
recordkeeping medium. The records consist of documentation of removal 
activities conducted by EPA and other entities in response to an oil 
spill. Paper recordkeeping copies of these files were previously 
approved for disposal.
    24. Federal Mediation and Conciliation Service (N1-280-07-1, 3 
items, 3 temporary items). This schedule reduces the retention period 
for recordkeeping copies of grants administration case files and grants 
contract dispute review files, and increases the retention period for 
recordkeeping copies of grant review board final reports. These records 
were previously approved for disposal.
    25. Federal Mediation and Conciliation Service (N1-280-07-3, 2 
items, 1 temporary item). This schedule changes the retention period to 
permanent for recordkeeping copies of original training and course 
instructional materials, which were previously approved for disposal, 
and increases the retention period for copies of employee training 
records.
    26. Small Business Administration, Administrative Information 
Branch (N1-309-05-22, 4 items, 4 temporary items). Master files, 
outputs, and system documentation for the Electronic Lending System, 
which lenders use to obtain loan guarantees.

    Dated: March 6, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services Washington, DC.
 [FR Doc. E7-4631 Filed 3-13-07; 8:45 am]
BILLING CODE 7515-01-P