[Federal Register Volume 72, Number 38 (Tuesday, February 27, 2007)]
[Notices]
[Pages 8698-8699]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-3301]


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DEPARTMENT OF DEFENSE

Office of Secretary of Defense

[DOD-2007-OS-0012]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service.

ACTION: Notice To Add a New System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on March 
29, 2007 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.

[[Page 8699]]

    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 16, 2007, to 
the House Committee on Government Reform, the Senate Committee on 
Government Affairs, and the Office of Management and budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records about 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: February 20, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7335a

System name:
    Automated Time Attendance and Production System (ATAAPS).

System location:
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC), CDS13, P. O. Box 20012, St. Louis, Missouri 
63120-0012.

Categories of individuals covered by the system:
    DoD civilian employees.

Categories of records in the system:
    Social Security Numbers (SSN), user name, time and attendance, 
leave balances, labor-reporting records that include leave, overtime, 
and compensatory time.

Authority for the maintenance of the system:
    5 U.S.C. 301; 5 U.S.C. Chapters 53, 55, 61 and 63; 31 U.S.C. 
Chapter 35; DoD Financial Management Regulation (DoDFMR) 7000.14-R, 
Vol. 8, Chapter 5; and E.O. 9397(SSN).

Purpose(s):
    To support the core financial requirements for Defense Finance and 
Accounting Service (DFAS), as well as provide civilian time and 
attendance services for the Department of Defense (DoD) Components 
located worldwide. This system will capture time and attendance, labor 
and production data for input to payroll and accounting systems. It 
will also provide the user a single, consolidated input method for 
reporting both time and attendance and labor information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``Blanket Routine Uses'' published at the beginning of the DFAS 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name, Social Security Number (SSN), or other user identification 
number.

Safeguards:
    Records are stored in office buildings protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly 
screened and cleared on a need-to-know basis in the performance of 
their official duties. Passwords and digital signatures are used to 
control access to the systems data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the record system.

Retention and disposal:
    Records are considered temporary in nature and cutoff at the end of 
each payroll year. The records are then destroyed after GAO audit or 
when 6 years old, whichever is sooner. Records stored on electronic 
media are destroyed by degaussing and hardcopy output products are 
destroyed by shredding, burning, or pulping.

System manager(s) and address:
    Defense Finance and Accounting Service--Pensacola, ATAAPS System 
Manager, Civilian Pay Systems Management Directorate, 250 Raby Avenue, 
Pensacola, FL 32509-5128.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Defense Finance and Accounting Service, Freedom of Information/
Privacy Act Program Manager, Corporate Communications and Legislative 
Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Record source categories:
    From the individual and DoD Components.

Exemptions claimed for the system:
    None.

 [FR Doc. E7-3301 Filed 2-26-07; 8:45 am]
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