[Federal Register Volume 72, Number 35 (Thursday, February 22, 2007)]
[Notices]
[Pages 8029-8031]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-2988]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 26, 2007. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal

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memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-20, 1 item, 1 temporary item). Master files associated with 
an electronic information system used as a tracking and notification 
system for suppliers' samples found to be E. coli O157:H7 positive.
    2. Department of the Army, Agency-wide (N1-AU-07-3, 4 items, 4 
temporary items). Records relating to flight regulations covering 
aircrew training, aircraft weight and balance, and mission approval 
process. Included are individual aviator training records, forms, 
charts, weight and balance data, worksheets, memoranda and authority 
designations. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    3. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-03-12, 1 item, 1 temporary item). Hard copy records containing 
geomagnetic information used as source material.
    4. Department of Energy, Bonneville Power Administration (N1-305-
05-5, 8 items, 8 temporary items). Records related to the sale of 
generated power from Federal system resources. Included are 
correspondence, contract information, case files, rate information, 
studies, meeting notes, cost reconciliations, accounts, status reports 
and similar materials. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    5. Department of Energy, Bonneville Power Administration (N1-305-
05-6, 2 items, 2 temporary items). Records related to metering function 
and power billing interval data. Included are budget management 
documents, spreadsheets, timelines, scopes, charters, calculations, and 
similar materials. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    6. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-06-1, 24 items, 23 temporary items). 
Records of the Coordinating Office for Terrorism Preparedness and 
Emergency Response documenting the registration and oversight of 
individuals or entities possessing, using, or transferring select 
agents and toxins. Included are applications, reports, assessments, 
permits, forms, web page documentation, and correspondence. Proposed 
for permanent retention are recordkeeping copies of memoranda, 
transcripts of speeches and meetings, and correspondence created by the 
Office of the Director. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    7. Department of Health and Human Services, Indian Health Service 
(N1-513-07-1, 2 items, 2 temporary items). Records accumulated by the 
Office of Environmental Health and Engineering documenting sanitation 
facilities constructed or provided. This schedule authorizes the agency 
to apply the proposed disposition instructions to any recordkeeping 
medium.
    8. Department of Health and Human Services, Office of the Secretary 
(N1-468-06-1, 4 items, 4 temporary items). Records accumulated by the 
Program Support Center including forms used to register controlled 
substance distributors, controlled substance order forms, medical 
records for incapacitated dependents of Commissioned Corps Officers, 
and medical records of non-accepted Commissioned Corps applicants. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    9. Department of Health and Human Services, Office of the Secretary 
(N1-468-07-1, 1 item, 1 temporary item). Records accumulated by the 
Office of Preparedness and Emergency Operations including patient care 
forms and other medical records created by a Federal Medical Station in 
response to an emergency event. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
06-1,

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10 items, 10 temporary items). Records relating to the operations, 
management, and content of a web portal used to connect to other 
systems and share resources among multiple federal, state, and local 
agencies.
    11. Department of Justice, Justice Management Division (N1-60-06-6, 
4 items, 4 temporary items). Outputs, master files, and documentation 
relating to a system designed to track, throughout the forfeiture life-
cycle, assets seized by Federal law enforcement agencies.
    12. Department of Labor, Bureau of Labor Statistics (N1-257-06-1, 3 
items, 3 temporary items). Chart books related to speeches made by the 
New York City Regional Commissioner and the Economic Analysis and 
Information Staff to regional, professional, and educational groups on 
topics of interest to BLS.
    13. Department of Labor, Bureau of Labor Statistics (N1-257-06-2, 
37 items, 35 temporary items). Inputs, master files, outputs, and 
program documentation associated with miscellaneous electronic systems 
of the Division of Administrative Services. These systems are used to 
support the administrative activities of the Division. Proposed for 
permanent retention are recordkeeping copies of emergency response 
plans.
    14. Department of Transportation, Federal Highway Administration 
(N1-406-06-4, 5 items, 1 temporary item). Correspondence, directives, 
memoranda, reports, and other records relating to the development of a 
variety of administrative policies. Proposed for permanent retention 
are recordkeeping copies of historically significant policy files, 
Defense Access Roads subject files, reports of operations, and 
specifications for construction of roads and bridges on Federal highway 
projects.
    15. Department of the Treasury, Bureau of the Public Debt (N1-53-
06-4, 46 items, 42 temporary items). Records relating to support 
functions, including executive board, legal, Web site, budget, 
personnel, forms, history, public affairs, meeting notes, presentation, 
organization, consolidation, procedures, and instructions files. 
Proposed for permanent retention are recordkeeping copies of public 
affairs releases, reorganization change records, and executive studies.
    16. Department of the Treasury, Bureau of the Public Debt (N1-53-
06-7, 20 items, 16 temporary items). Records relating to the security 
auction transaction process. Proposed for permanent retention are 
recordkeeping copies of regulation development files, legislation 
development files, and historically important reports, studies, 
briefings, press releases, and correspondence.
    17. Department of the Treasury, Internal Revenue Service (N1-58-07-
1, 1 item, 1 temporary item). Completed IRS Form 6459, Return 
Preparer's Checklist, which is used to document potentially false 
income tax returns by preparers.
    18. Department of the Treasury, Internal Revenue Service (N1-58-07-
3, 1 item, 1 temporary item). Completed IRS Form 8655, Reporting Agent 
Authorization, which allows taxpayers to designate reporting agents.
    19. Environmental Protection Agency, Agency-wide (N1-412-07-4, 3 
items, 3 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to several record series 
regardless of recordkeeping medium. The records include National 
Contingency Plan product files, spill prevention control and 
countermeasure facility plans, and oil removal contingency plans. Paper 
recordkeeping copies of these files were previously approved for 
disposal.
    20. Environmental Protection Agency, Agency-wide (N1-412-07-6, 2 
items, 1 temporary item). This schedule authorizes the agency to apply 
the existing disposition instructions to record series regardless of 
recordkeeping medium. The records include Resource Conservation and 
Recovery Act permit files for hazardous waste generators, transporters 
and treatment, storage and disposal facilities, as well as facilities 
that comply with regulations without following the usual permitting 
process. Paper recordkeeping copies of these files were previously 
approved for disposal. Also included are Resource Conservation and 
Recovery Act hazardous waste land disposal permit files, for which 
paper recordkeeping copies previously were approved as permanent.
    21. Environmental Protection Agency, Agency-wide (N1-412-07-35, 3 
items, 3 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to a number of records series 
regardless of the recordkeeping medium. The records series include 
pesticides facilities files, pesticides imports files and pesticide 
producing establishment reports. Paper recordkeeping copies of these 
files were previously approved for disposal.
    22. Environmental Protection Agency, Agency-wide (N1-412-07-36, 4 
items, 4 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to a number of records series 
regardless of the recordkeeping medium. The records series include the 
administrative documents relating to issuing permits including the 
permit application, draft permit or notice of intent to deny, statement 
of basis and documentation, the environmental impact statement and 
comments received, public hearing transcripts and related 
documentation, and the final permit. Paper recordkeeping copies of 
these files were previously approved for disposal.
    23. Federal Mediation and Conciliation Service, Agency-wide (N1-
280-05-1, 5 items, 5 temporary items). Administrative files documenting 
routine housekeeping activities, including copies of bulletins, 
training aids and course materials, working papers, general 
correspondence, and routine reports.
    24. National Archives and Records Administration, Government-wide 
(N1-GRS-06-2, 6 items, 6 temporary items). Records created and 
maintained by Federal Chief Financial Officers and their program 
offices. This schedule applies to these records at agency or 
departmental headquarters as well as those of deputies and subordinates 
at the bureau or field office level. Included are records documenting 
agency financial management, auditing, and fiscal performance and 
accountability.

    Dated: February 12, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E7-2988 Filed 2-21-07; 8:45 am]
BILLING CODE 7515-01-P