[Federal Register Volume 72, Number 6 (Wednesday, January 10, 2007)]
[Notices]
[Pages 1228-1229]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-165]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated System of Records

AGENCY:  General Services Administration

ACTION: Notice of updated system of records.

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SUMMARY: The General Services Administration (GSA) is providing notice 
of an update to the record system Grievance Records (GSA/HRO-10). The 
system includes grievances filed by agency employees under part 771 of 
OPM regulations. It also includes files of internal grievance and 
arbitration systems that are established through negotiations with 
recognized labor unions.

EFFECTIVE DATE: The system of records will become effective without 
further notice on February 9, 2007 unless comments received on or 
before that date result in a contrary determination.

FOR FURTHER INFORMATION CONTACT:  Call or e-mail the GSA Privacy Act 
Officer: telephone 202-501-1452/202-208-1317; e-mail 
[email protected].

ADDRESSES: Comments may be submitted to the Director, Human Capital 
Policy and Program Management Division (CHP), Office of Human Capital 
Management (CH), 1800 F Street NW, Washington, DC 20405.

SUPPLEMENTAL INFORMATION:  GSA reviewed this Privacy Act system of 
records to ensure that it is relevant, necessary, accurate, up-to-date, 
and covered by the appropriate legal or regulatory authority. We are 
proposing to add exemptions to this system of record notice to protect 
information that is gathered during investigations for an examiner to 
make recommendations and final rulings.

    Dated: January 4, 2007.
Cheryl M. Paige
Acting Director, Office of Information Management.
GSA\HRO-10

System name:
     Grievance Records

System location:
    The records are located in the Office of Human Resources Services 
at GSA or office in GSA in which grievances were filed. The offices are 
as follows:
    Central Office, Central Office Human Resources Division (CHP), 
General Services Administration, 1800 F Street NW, Washington, DC 
20405, (202) 501-0040.
    National Capital Region, Human Resources Office (WCP),General 
Services Administration, 7th and D Streets SW, Washington, DC 20407, 
(202) 708-5335.
    New England Region, Human Resources Office (1CP), General Services 
Administration, 10 Causeway Street, Boston, MA 02222, (617) 565-6634.
    Northeast and Caribbean Region, Human Resources Office (2AR), 
General Services Administration, 26 Federal Plaza, New York, NY 10278, 
(212) 264-8138.
    Mid-Atlantic Region, Human Resources Office (3CP), General Services 
Administration, The Strawbridge Building, 20 North Eighth Street, 
Philadelphia, PA 19107-3191, (215) 446-4951.
    Southeast Sunbelt Region, Office of Human Resources (4AH),General 
Services Administration, 77 Forsyth Street, Suite 650, Atlanta, GA 
30303, (404) 331-3186.
    Great Lakes Region, Human Resources Office (5CP), General Services 
Administration, 230 South Dearborn Street, Chicago, IL 60604, (312) 
353-5550.
    The Heartland Region, Human Resources Office (6CP), General 
Services Administration, 1500 East Bannister Road, Kansas City, MO 
64131, (816) 926-7206.
    Greater Southwest Region, Human Resources Office (7CP), General 
Services Administration, 819 Taylor Street, Room 9A00, Forth Worth, TX 
76102, (817) 978-3190.
    Pacific Rim Region, Human Resources Office (9CP), General Services 
Administration, 450 Golden Gate Avenue, San Francisco, CA 94100, (415) 
744-5185.

[[Page 1229]]

Categories of individuals covered by the system:
    Current or former employees who have filed grievances with GSA 
under part 771 of the Office of Personnel Management (OPM) Regulations 
(5 CFR Part 771) or a negotiated procedure.

Categories of records in the system:
     The system contains grievances filed by agency employees under 
part 771 of OPM regulations. It also includes files of internal 
grievance and arbitration systems that are established through 
negotiations with recognized labor unions.

Authority for maintenance of the system:
     5 U.S.C. Chapter 75; E.O. 10577, as amended; E.O. 11491, as 
amended.

Purpose:
     To maintain an information system documenting employee grievances, 
including statements of witnesses, reports of interviews and hearings, 
examiner's findings and recommendations, a copy of the original and 
final decision, and related correspondence and exhibits.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    System information may be accessed and used by authorized Federal 
agency employees or contractors to conduct official duties. Information 
from this system also may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To disclose information to any source from which additional 
information is requested in the course of processing a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and to identify the type of information 
requested.
    c. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    d. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    e. By GSA or the Office of Personnel Management in the production 
of summary description statistics and analytical studies in support of 
the function for which the records are collected and maintained, or for 
related work force studies. While published statistics do not contain 
individual identifiers, in some instances the selection of elements of 
data included in the study may be structured in such a way as to make 
the data individually identifiable by inference.
    f. To officials of the Merit Systems Protection Board, including 
the Office of Special Counsel; the Federal Labor Relations Authority 
and its General Counsel, or Equal Employment Opportunity Commission 
when requested in performance of their authorized duties.
    g. In response to a request for a discovery or for appearance of a 
witness, information that is relevant to the subject matter involved in 
a pending judicial or administrative proceeding.
    h. To provide information to officials of labor organizations 
reorganized under the Civil Service Reform Act when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions.
    i. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    j. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    k. To the National Archives and Records Administration (NARA) for 
records management purposes.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     The records are maintained in file folders.

Retrievability:
     Records reside where the grievance action is processed. The 
records are filed numerically and/or alphabetically by name.

Safeguards:
     These records are maintained in lockable metal filing cabinets to 
which only authorized personnel have access.

Retention and disposal:
     These records are disposed of 3 years after closing of the case. 
Disposal is by shredding or burning.

System manager(s) and address:
     The Director of Human Capital Policy and Program Management 
Division (CHP), Office of Human Capital Management (CH), 1800 F Street 
NW, Washington, DC 20405.

Notification procedure:
     Current employees may obtain information about whether they are a 
part of the system by contacting the designated office where the action 
was processed.

Record access procedure:
     Requests from current employees to review information about 
themselves should be directed to the designated office where the action 
was processed. For the identification required, see 41 CFR part 105-64.

Contesting record procedures:
     Review of a request from an individual seeking to amend a 
grievance record that has been the subject of a judicial or quasi-
judicial process is limited in scope. Review of this type of request is 
restricted to determining if the record accurately documents GSA's 
ruling on the case and does not include a review of the merits of an 
action, determination, or finding. An individual who wishes to amend 
his or her record to correct factual errors should contact the GSA 
Office of Human Resources Services (CHP) or the office where the 
grievance was processed. The individual must also follow the GSA 
Privacy Act procedures on amending records (CPO 1878.1).

Record source categories:
     Officials who manage records pertaining to employees who have 
filed grievances with GSA under part 771 of the Office of Personnel 
Management (OPM) Regulations (5 CFR Part 771) or a negotiated 
procedure.

Files exempted from parts of the act:
     Under 5 U.S.C. 552a(k)(2), this system of records is exempt from 
subsections (c)(3); (d); (e)(1); (e)(4)(G), (e)(4)(H), (e)(4)(I); and 
(f) of the Act when the records are complied for a law enforcement 
purpose and the record will not be used to deny a right, benefit, or 
privilege from the subject of the record.
[FR Doc. E7-165 Filed 1-9-07; 8:45 am]
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