[Federal Register Volume 72, Number 5 (Tuesday, January 9, 2007)]
[Notices]
[Pages 1027-1029]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E7-75]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA,

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records schedules provide mandatory instructions on what happens to 
records when no longer needed for current Government business. They 
authorize the preservation of records of continuing value in the 
National Archives of the United States and the destruction, after a 
specified period, of records lacking administrative, legal, research, 
or other value. Notice is published for records schedules in which 
agencies propose to destroy records not previously authorized for 
disposal or reduce the retention period of records already authorized 
for disposal. NARA invites public comments on such records schedules, 
as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 8, 2007. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending (Note that the new time period for requesting 
copies has changed from 45 to 30 days after publication):
    1. Department of Defense, Defense Commissary Agency, Agency-wide 
(N1-506-07-7, 2 items, 2 temporary items). Records pertaining to the 
designation and training of authorized procurement personnel utilizing 
the Government Purchase Card. These files consist of procurement 
authorities, authorization limitations, and registers reflecting 
appointments and terminations. Also included are correspondence, 
reports and related records on purchases made using the card. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of Defense, Defense Commissary Agency, Agency-wide 
(N1-506-07-8, 4 items, 4 temporary items). Records related to the 
maintenance of facilities, management and consumption of energy, and 
environmental policy. Included are correspondence, contract 
information, case files, status reports and logs. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    3. Department of Energy, Agency-wide (N1-434-02-2, 10 items, 5 
temporary items). Older records accumulated primarily between 1940 and 
1979, pertaining to minerals, fuels, and other energy-related matters. 
Included are case files on petroleum importers, case files on 
feasibility of power companies' conversion from oil to coal, 
determinations on applications for hydroelectric power sites, and 
survey forms and manual tabulations concerning production and shipment 
of fuels. Proposed for permanent retention are correspondence and 
reports on national and international production and distribution of 
minerals, records relating to fuel conservation during World War II, 
research reports relating to explosives, and records relating to stone 
quarries.
    4. Department of Health and Human Services, Office of the Secretary 
(N1-468-06-2, 2 items, 2 temporary items). Records accumulated by the 
Program Support Center including indirect cost agreements and proposals 
between the government and grantee institutions documenting the 
negotiated rate for reimbursement for administrative costs related to 
Federal programs. Also included are associated electronic tracking 
systems. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-06-6, 10 items, 10 temporary items). Inputs, 
master files, outputs, and program documentation associated with 
electronic information systems used to conduct threat assessments for 
individuals who require credentials to access the nation's 
transportation infrastructure or assets or who may otherwise be 
required by Federal statute or regulation to undergo a security threat 
assessment. This schedule does not include records associated with 
Secure Flight. For all items on this schedule except the master files 
and the program documentation, the agency is authorized to apply the 
proposed disposition instructions to any recordkeeping medium.
    6. Department of Homeland Security, U.S. Customs and Border 
Protection (N1-568-06-1, 5 items, 3 temporary

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items). Interim delegations of authority, duplicates of program and 
administrative delegations of authority and related program support 
records. Proposed for permanent retention are recordkeeping copies of 
program and administrative delegations of authority. For all items on 
this schedule except the recordkeeping copies of delegations of 
authority, this schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    7. Department of Justice, Bureau of Prisons (N1-129-06-2, 2 items, 
2 temporary items). Records of the Psychology Services Department 
relating to drug education and drug abuse testing and treatment.
    8. Department of Justice, Drug Enforcement Administration (N1-170-
06-3, 4 items, 4 temporary items). Inputs, outputs, master files, and 
system documentation for the Centers for Drug Information database, 
which is a clearinghouse for international illegal drug trafficking 
information.
    9. Department of Justice, Federal Bureau of Investigation (N1-65-
07-3, 32 items, 32 temporary items). Inputs, outputs, master files, 
documentation, audit logs, appeal files and related records associated 
with the National Instant Criminal Background Check System used to 
determine whether a prospective purchaser is prohibited from owning a 
firearm.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
07-6, 4 items, 4 temporary items). Outputs, master file, and system 
documentation of a subscription management system which delivers to 
subscribers e-mail alerts of changes to the FBI public Web site for 
specific content areas.
    11. Department of the Treasury, Bureau of the Public Debt (N1-53-
06-3, 4 items, 4 temporary items). Records relating to agreements with 
franchise customers, related billing information, initial development 
of services to be provided, estimated costs, charges submitted to 
customers, associated costs, and promotion of franchise services.
    12. Department of the Treasury, Bureau of the Public Debt (N1-53-
06-6, 10 items, 9 temporary items). Records relating to accounting 
functions, including working documents, financial research reports, 
debt statements and reconciliations, and financial statements and 
reconciliations. Proposed for permanent retention are recordkeeping 
copies of monthly financial statements detailing the financial status 
of the Federal Government.
    13. Department of the Treasury, Office of Thrift Supervision (N1-
483-07-2, 10 items, 10 temporary items). Litigation files, enforcement 
files, opinions, subject files, reports and other records of the 
General Counsel's Office previously approved as temporary in paper 
format. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    14. National Archives and Records Administration, Office of 
Inspector General (N1-64-07-1, 5 items, 5 temporary items). 
Investigative case files, complaint files, and a case tracking system, 
relating to alleged fraud, abuse, irregularities, and violations of 
laws and regulations.
    15. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N2-26-07-1, 1 item, 1 temporary item). 
Records accumulated by the Coast Guard, 1913-1945, consisting of 
lantern slides of the International Ice Patrol. Records were previously 
accessioned into the National Archives but lack historical value.
    16. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N2-185-07-1, 1 item, 1 temporary item). 
Identification photographs accumulated by the Panama Canal Commission, 
1917-1945. These records were previously accessioned into the National 
Archives but lack historical value.
    17. National Endowment for the Arts, Administrative Services 
Division (N1-288-06-2, 4 items, 4 temporary items). Case files and 
associated end products documenting administrative activities relating 
to financial awards. Records include application material, award 
approval material, and final reporting material.

    Dated: December 27, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services, Washington, DC.
[FR Doc. E7-75 Filed 1-8-07; 8:45 am]
BILLING CODE 7515-01-P