[Federal Register Volume 71, Number 247 (Tuesday, December 26, 2006)]
[Notices]
[Pages 77399-77400]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-22003]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of updated System of Records

AGENCY:  General Services Administration

ACTION:  Notice of updated system of records

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SUMMARY:  The General Services Administration (GSA) is providing notice 
of an update to the record system Employee Drug Abuse/Alcoholism Files 
(GSA/HRO-2). The system includes counseling and rehabilitation 
referrals and records of counseling and rehabilitation.

EFFECTIVE DATE:  The system of records will become effective without 
further notice on January 25, 2007 unless comments received on or 
before that date result in a contrary determination.

FOR FURTHER INFORMATION CONTACT:  Call or e-mail the GSA Privacy Act 
Officer: telephone 202-501-1452/202-208-1317; e-mail 
[email protected]/

ADDRESSES:  Comments may be submitted to the Director, Human Capital 
Policy and Program Management Division (CHP), Office of Human Capital 
Management (CH), 1800 F Street NW, Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA reviewed this Privacy Act system of 
record to ensure that it is relevant, necessary, accurate, up-to-date, 
and covered by the appropriate legal or regulatory authority. Nothing 
in the updated system notice indicates a change in authorities or 
practices regarding the collection and maintenance of information. Nor 
do the changes impact individuals' rights to access or amend their 
records in the system of records.

    Dated: December 18, 2006.
Cheryl M. Paige
Acting Director, Office of Information Management
GSA/HRO-2

System name: Employee Drug Abuse/Alcoholism Files
Location:
    The system is located in the office of the private sector 
organizations or providers for the Employee Assistance Program (EAP) 
who have contracted with the Office of Human Resources Services at GSA.
    The EAP office contacts are as follows:
    Central Office
    Federal Occupational Health
    (800)222-0364
    National Capital Region
    Federal Occupational Health
    (800)222-0364
    Northeast and Caribbean Region
    Cooperative Administrative Support Program Consortia
    Long Island and Queens: (516)222-1221
    New Jersey: (201)402-1015
    Puerto Rico and the Virgin Islands: (809)763-6701 or (800)981-5070
    New York City: (212)264-4673
    New England: (617)565-6533 or (800)869-8867
    Mid-Atlantic Region
    Federal Occupational Health
    (800)222-0364
    Southeast Sunbelt Region
    Davine Sparks, LCSW
    (800)222-0364 or (404)730-3237
    Great Lakes Region
    Federal Occupational Health
    (800)222-0364
    The Heartland Region
    Federal Occupational Health
    (800) 222-0364
    Greater Southwest Region
    Federal Occupational Health
    (800)222-0364 or (888)262-7848
    Pacific Rim Region
    North of Bakersfield: Linda Boone or Jean Taylor (415)436-7448
    South of Bakersfield: Joan Sexton (213)894-0160 or Sandy Freed 
(213)894-0153
    New England Region
    (617)565-6533 or (800) 869-8867
    Rocky Mountain Region
    Federal Occupational Health (800)222-0364 or (888)262-7848(TTY)

Types of records in the system:
    1. Counseling and rehabilitation referrals.
    2. Records of counseling and rehabilitation.

[[Page 77400]]

Authority for maintaining the system: Pub. L. 92-255 and 5 U.S.C. 7904.
Purpose:
    To maintain an information system on employees suspected of abusing 
or known to abuse alcohol or another drug and for self-initiated 
referrals.

Routine uses of the record system, including types of users and their 
purposes in using it:
    Disclosing information related to anyone with a history of alcohol 
or drug abuse is restricted by Alcohol and Drug Abuse Patient Records 
regulations, 42 CFR part 2.
    System information may be accessed and used by authorized Federal 
agency employees or contractors to conduct official duties. Information 
from this system also may be disclosed as a routine use:
    a. Documenting that the supervisor deals properly with an employee 
whose work is affected by alcohol abuse or other drug abuse.
    b. Communicating information to those who use it in performing 
their duties, such as a counselor, medical or health worker, an alcohol 
or other drug abuse program administrator, or a qualified service 
organization.
    c. Disclosing information to the Department of Justice or another 
Federal agency in defending a claim against the United States, when the 
claim is based on a person's mental or physical condition and is 
allegedly caused by GSA activities affecting the person.
    d. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    e. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    f. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    g. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    h. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    i. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    j. To the National Archives and Records Administration (NARA) for 
records management purposes.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Paper records are kept in a file cabinet or in a drawer.

Retrievability:
    The records are filed alphabetically by name.

Safeguards:
    When not in use by an authorized person, the records are stored in 
a locked metal file cabinet or in a secured room.

Retention and disposal:
    The records are kept for a year after the employee's last contact 
with a counselor or until the employee separates or transfers, 
whichever occurs first. If there is an EEO case, MSPB appeal, or 
arbitration, the records are kept for 3 years after the case is 
resolved. Records are destroyed by shredding or burning.

System manager(s) and address:
    The Director, Human Capital Policy and Program Management Division 
(CHP), Office of Human Capital Management (CH), 1800 F Street NW, 
Washington, DC 20405.

Notification procedure:
    An employee may obtain information as to whether he or she is part 
of the system of records from the immediate supervisor or the Director 
of Human Capital Policy and Program Management Division at the address 
above, whichever is appropriate.

Record access procedure:
    A request to review a record related to you should be directed to 
the immediate supervisor or Director of Human Capital Policy and 
Program Management Division at the address above, whichever is 
appropriate. For the identification required, see 41 CFR part 105-64 
published in the Federal Register. Procedure to contest a record: GSA 
rules to review the content of a record and appeal an initial decision 
are in 41 CFR part 105-64 published in the Federal Register.

Record sources:
    The supervisor(s), counselors, personnel specialists, and 
individual employee.
[FR Doc. E6-22003 Filed 12-22-06; 8:45 am]
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