[Federal Register Volume 71, Number 237 (Monday, December 11, 2006)]
[Notices]
[Pages 71583-71585]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-20995]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 10, 2007. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending (Note that the new time period for requesting 
copies has changed from 45 to 30 days after publication):
    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-1, 1 item, 1 temporary item). Master data file associated with 
an electronic information system used to collect information and report 
on the grading of poultry and related billing matters. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    2. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-5), 4 items, 4 temporary items). Records of a system used by the 
Science and Technology Program to provide vital records protection and 
ready reference assistance. The schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    3. Department of Agriculture, Cooperative State Research, 
Education, and Extension Service (N1-540-06-4, 11 items, 9 temporary 
items). Inputs, outputs, master files, and documentation relating to a 
data warehouse that provides a centralized source of information on 
research, education, and extension programs of the agency and its 
partner institutions in the areas of food, agriculture, and natural 
resources. Scheduled for permanent retention are recordkeeping copies 
of 4-H enrollment data and the documentation needed to access and 
maintain those files. Records with significant research value 
pertaining to related agency programs are scheduled separately for 
permanent retention.
    4. Department of Agriculture, Cooperative State Research, 
Education, and Extension Service (N1-540-07-1, 6 items, 6 temporary 
items). Reports on funding and staffing levels for research projects 
and salary information from institutions which receive agency funding, 
along with working files and other supporting documentation. Records 
with significant research value are captured in the Current Research 
Information System, which has been scheduled as permanent.
    5. Department of the Army, Agency-wide (N1-AU-06-2, 1 item, 1 
temporary item). Records related to administrative actions taken to 
correct conduct deficiencies of soldiers. Included are copies of 
administrative reprimands, admonitions, and censures of a non-punitive 
nature. This schedule

[[Page 71584]]

authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    6. Department of the Army, Agency-wide (N1-AU-06-9, 3 items, 3 
temporary items). Records relating to granting and tracking absences 
from military posts including leave requests, control logs, and 
military passes. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping.
    7. Department of the Army, Agency-wide (N1-AU-06-15, 2 items, 2 
temporary items). Records relating to the certification and management 
of facilities storing arms, ammunition, and explosives. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    8. Department of Defense, Army and Air Force Exchange Service (N1-
334-06-1, 4 items, 4 temporary items). Cash count and reconciliation 
records for routine and surprise audits of cashier drawers and vaults.
    9. Department of Defense, Defense Logistics Agency (N1-361-04-1, 12 
items, 12 temporary items). Records created by the Environmental 
Quality Program, including environmental inquiries, environmental 
training records, records relating to disposal of low-level waste 
materials, and reports, studies and related correspondence on the 
agency's Installation Restoration Program.
    10. Department of Defense, Office of the Secretary of Defense (N1-
330-06-1, 1 item, 1 temporary item). Master files associated with an 
electronic information system used to review export license requests. 
Included are export licensing data received from government agencies.
    11. Department of Health and Human Services, Administration on 
Aging (N1-439-06-3, 22 items, 22 temporary items). Records accumulated 
by the Center for Management including Deputy Assistant Secretary's 
schedules; executive officer's administrative files; budget formulation 
files; financial management files; grants award, program support, and 
working files; copies of personnel files; administrative policies and 
procedures directives; working copies of organizational analysis files; 
copies of routine procurement and acquisition files; copies of 
printing, binding, duplication, and distribution files; HHS University 
registration files; Work and Life Program files; continuity of 
operation plan files; and Office of Administrative Services working 
files.
    12. Department of Health and Human Services, Food and Drug 
Administration (N1-88-06-4, 5 items, 4 temporary items). Records 
accumulated by the Center for Drug Evaluation and Research including 
advertisement and promotional labeling pieces and associated materials 
received for review; enforcement case files for drug advertisements 
found to be in violation of the FDA regulations; and master files and 
outputs associated with electronic tracking systems used during the 
drug advertisement and promotional labeling review process. Proposed 
for permanent retention are recordkeeping copies of closeout records of 
enforcement case files. For all items on this schedule except the 
master files, the agency is authorized to apply the proposed 
disposition instructions to any recordkeeping medium.
    13. Department of Homeland Security, U.S. Citizenship and 
Immigration Service (N1-566-06-3, 4 items, 4 temporary items). Inputs, 
outputs, master files, and documentation associated with an electronic 
system used to conduct background checks on applicants/petitioners 
seeking benefits under the Immigration and Nationality Act. The agency 
proposes a 75 year retention for the master files.
    14. Department of Homeland Security, United States Secret Service 
(N1-87-06-2, 4 items, 2 temporary items). Inputs and outputs associated 
with an electronic system used to collect and analyze threatening 
correspondence directed at the President, Vice-President, and other 
high-ranking government officials. Proposed for permanent retention are 
the master files and system documentation.
    15. Department of Housing and Urban Development, Office of 
Community Planning and Development (N1-207-07-1, 2 items, 2 temporary 
items). Case files on appeals and civil cases filed under statutes 
relating to real estate acquisition and relocation programs.
    16. Department of Justice, Federal Bureau of Investigation (N1-65-
06-15, 1 item, 1 temporary item). This schedule requests authority to 
destroy case number 70C-OC-58332, which pertains exclusively to the 
investigation of the captioned individual and meets the criteria in 
previous schedule N1-65-88-3 for permanent retention. This request 
responds to a Federal Pre-Trial Diversion Program court order to delete 
the records of the captioned individual.
    17. Department of Justice, Federal Bureau of Investigation (N1-65-
06-16, 1 item, 1 temporary item). This schedule requests authority to 
destroy within case number 281A-NK-92575 all documents pertaining to a 
specific individual, who is not the subject of the investigation. The 
case file meets the criteria in N1-65-88-3 for permanent retention. 
This request responds to a Federal Pre-Trial Diversion Program court 
order to delete the records of the individual.
    18. Department of Justice, Federal Bureau of Investigation (N1-65-
07-2, 2 items, 2 temporary items). Paper and electronic versions of 
correspondence with other law enforcement agencies relating to 
identifying and locating wanted fugitives who are receiving federally 
funded benefits contrary to law.
    19. Department of Justice, National Drug Intelligence Center (N1-
523-06-1, 7 items, 3 temporary items). Records relating to the agency's 
liaison and outreach activities with Congress and other Federal, State, 
and local organizations. Included are copies of speeches, 
presentations, and correspondence documenting the agency's public 
counterdrug efforts. Proposed for permanent retention are recordkeeping 
copies of records related to the Counterdrug Intelligence Coordinating 
Group and Counterdrug Intelligence Executive Secretariat and mission-
related liaison records of high-ranking agency officials.
    20. Department of State, Bureau of Diplomatic Security (N1-59-07-2, 
3 items, 3 temporary items). Records associated with emergency security 
support for overseas posts as well as training records related to 
overseas security matters and mobile security deployments.
    21. Department of Transportation, Federal Aviation Administration 
(N1-237-06-2, 12 items, 6 temporary items). Records relating to the 
Aviation and Space Education program including records of meetings with 
stakeholders, regional partnership case files, inputs and outputs 
associated with an electronic database tracking outreach activities, 
and employee volunteer case files. Proposed for permanent retention are 
the recordkeeping copies of files documenting the program's history, 
organization and accomplishments; program correspondence; national 
partnership case files; master files and system documentation 
associated with an electronic database tracking outreach activities; 
and records documenting the establishment and operation of national and 
regional education programs.
    22. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-05-2, 37 items, 26 temporary items). Records of 
the Office of Communications and Consumer Information, including 
newsclips, reading files, staff directories, listserv records, weekly 
reports, project tracking systems, the Web site, and event planning, 
exhibit,

[[Page 71585]]

and research files. Proposed for permanent retention are recordkeeping 
copies of the Administrator's speeches and presentations, press 
releases, audiovisual materials with their finding aids, and 
newsletters.
    23. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-06-2, 4 items, 4 temporary items). Retiree case files 
and inputs, master files, and system documentation for a database 
tracking employee retirement benefits.
    24. Environmental Protection Agency (N1-412-06-24, 4 items, 4 
temporary items). Software, electronic data on participating agencies, 
e-mail identification and verification data, and supporting 
documentation associated with a Web-based portal providing public 
access to Federal regulatory dockets for which the agency is the 
overall managing partner.
    25. Environmental Protection Agency (N1-412-07-1, 25 items, 25 
temporary items). This schedule authorizes the agency to apply the 
existing disposition instructions to a number of records series 
regardless of recordkeeping medium. Included are special study files, 
audit, evaluation, and investigation response files, congressional 
correspondence, Federal facilities monitoring files, requests for 
correction or reconsideration in regard to information quality, 
legislation files, quality assurance project plans, intra-agency and 
internal committee records, state and other entity relations and 
oversight files, compliance files, ombudsman and citizen complaint 
files, Federal Register notice files, environmental awards files, 
confidential business information access records, and bid protest 
appeals files. Paper recordkeeping copies of these files were 
previously approved for disposal.
    26. Environmental Protection Agency (N1-412-07-2, 24 items, 9 
temporary items). This schedule authorizes the agency to apply the 
existing disposition instructions to a number of records series 
regardless of recordkeeping medium. Included are the following series 
for which the paper recordkeeping copies have previously been approved 
for disposal: Summaries of Clean Air Act review and comment files, 
unpublished regulations and guidelines, routine enforcement action 
files, staff members' manuscripts that are not mission-related, and 
records of routine international activities and agreements. Included 
are the following series for which the paper recordkeeping copies have 
previously been approved as permanent: FOIA annual reports, management 
studies, organizational plans, National Environmental Policy Act 
preparation files, Clean Air Act review and comment files, published 
regulations and guidelines, reports to Congress and the President, 
authorization and approval files for programs run by states and other 
non-Federal entities, landmark or precedent-setting enforcement action 
files, administrative records pursuant to the Administrative Procedure 
Act, final drafts of mission-related manuscripts by agency personnel, 
and records of significant international activities and agreements.
    27. Federal Energy Regulatory Commission, Office of Energy Projects 
(N1-138-06-1, 1 item, 1 temporary item). Records relating to 
preliminary filings by companies applying for certificates to operate 
natural gas pipelines. Included are environmental assessments, public 
notices, and related correspondence.
    28. Securities and Exchange Commission, Office of Inspector General 
(N1-266-05-2, 11 items, 9 temporary items). Case files and tracking 
systems pertaining to internal and external audits and investigations. 
Included are non-substantive case files and master files and outputs of 
tracking systems. Proposed for permanent retention are recordkeeping 
copies of final audit reports and investigative case files involving 
senior agency officials that result in serious disciplinary action, 
substantive changes in policy, or draw Congressional interest or 
national media attention.
    29. Small Business Administration, Administrative Information 
Branch (N1-309-05-19, 4 items, 4 temporary items). Inputs, outputs, 
master files, and documentation associated with an electronic 
information system used as a repository of success stories based on 
assistance from the agency.
    30. United States Institute of Peace, Education Program (N1-573-07-
1, 1 item, 1 temporary item). Entry and evaluation forms for the 
National Peace Essay Contest.

    Dated: December 1, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E6-20995 Filed 12-8-06; 8:45 am]
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