[Federal Register Volume 71, Number 237 (Monday, December 11, 2006)]
[Notices]
[Pages 71534-71535]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-20980]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DOD-2006-OS-0217]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Intelligence Agency is proposing to add a system 
of records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on January 10, 2007 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 1, 2006, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to

[[Page 71535]]

paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 4, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 06-0001

System name:
    Employee Assistance Program (EAP) Case Records

System location:
    Primary location: Defense Intelligence Agency (DIA), 200 MacDill 
Blvd., Washington, DC 20340-5100.
    Secondary location: Missile Space Intelligence Command (MSIC), 4545 
Fowler Road, Redstone Arsenal, AL 35898-5500.

Categories of individuals covered by the system:
    Civilian employees, military assignees, retirees, and family 
members who are actively utilizing EAP services.

Categories of records in the system:
    Records maintained include individual's name, gender, marital 
status, birth date, questionnaires, medical treatment, correspondence 
with personal physicians and practitioners, results of psychological 
assessments and interviews, psychiatric examination results and related 
reports, re-disclosure forms, and referral information.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; E.O. 12564, Drug-free 
Federal Workplace; and E.O. 9397 (SSN).

Purpose(s):
    To facilitate and record treatment on employees seeking counseling 
or referral services. To assist with planning and coordinating health 
care; to compile statistical data, conduct research, aid in preventive 
health programs, teach, evaluate care rendered, and determine 
professional certification and facility accreditation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Defense Intelligence Agency's compilation of systems of records notices 
apply to this system.

    Note: Records of identity, diagnosis, prognosis or treatment of 
any client/patient, irrespective of whether or when he/she ceases to 
be a client/patient, maintained in connection with the performance 
of any alcohol or drug abuse prevention and treatment function 
conducted, requested, or directly of indirectly assisted by any 
department or agency of the United States, shall, except as provided 
herein, be confidential and be disclosed only for the purposes and 
under the circumstances expressly authorized in 42 U.S.C. 290dd-2. 
These statutes take precedence over the Privacy Act of 1974 in 
regard to accessibility of such records except to the individual to 
whom the report pertains. The ``Blanket Routine Uses'' that appear 
the beginning of DIA's compilation of systems of records notices do 
not apply to these records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are in file folders in locked cabinets.

Retrievability:
    By last name.

Safeguards:
    Secured, limited access offices and locked file cabinets. Records 
are accessible only to authorized personnel and must be returned by the 
end of day. Files are maintained in locked cabinets unless they are in 
use. Original signature release forms are required to disclose any 
information to a third party.

Retention and disposal:
    Disposition pending. No records will be destroyed until the 
National Archives and Records Administration has approved the retention 
and disposal of the records.

System manager(s) and address:
    Chief, Office of Employee Assistance HCH-EAP, Defense Intelligence 
Agency 200 MacDill Blvd., Washington DC 20340-0001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DIA Privacy Office (DAN-1C), Defense 
Intelligence Agency, 200 MacDill Blvd., Washington DC 20340-5100.
    Individual should provide their full name, current address, 
telephone number and Social Security Number.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system of records should address written inquiries to the DIA 
Privacy Official, Defense Intelligence Agency (DAN-1C), 200 MacDill 
Blvd., Washington, DC 20340-5100.
    Individual should provide their full name, current address, 
telephone number and Social Security Number.

Contesting record procedures:
    The Defense Intelligence Agency's rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy 
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy 
Program; or may be obtained from the system manager.

Record source categories:
    Primary sources for records are EAP counselors, the patient and/or 
their family members, and employee supervisors.

Exemptions claimed for the system:
    None.

 [FR Doc. E6-20980 Filed 12-8-06; 8:45 am]
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