[Federal Register Volume 71, Number 229 (Wednesday, November 29, 2006)]
[Notices]
[Pages 69132-69133]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-20201]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Privacy Act System of Records

AGENCY: General Services Administration

ACTION: Notice of proposed system of records.

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SUMMARY: The General Services Administration (GSA), Public Buildings 
Service (PBS) proposes to establish a system of records subject to the 
Privacy Act of 1974, 5 U.S.C. 552a. The system

[[Page 69133]]

of records, eLease (GSA/PBS-5), is an electronic system for managing 
Federal real property leases and for tracking leasing projects and 
associated documents. The system will ensure that the leasing program 
collects, assembles, and maintains information necessary for efficient 
and cost effective operation, control, and management of Federal 
leasing by PBS. The system will include personal information of 
individuals who engage in leasing activities with PBS.

DATES: The system of records will become effective on January 8, 2007 
unless comments received on or before that date result in a contrary 
determination.

ADDRESSES: Comments should be directed to the eLease Program Manager, 
Systems Development Division (PGAB), Office of the PBS Chief 
Information Officer, General Services Administration, 1800 F Street NW, 
Washington DC 20405.

FOR FURTHER INFORMATION CONTACT: GSA Privacy Act Officer (CIB), General 
Services Administration, 1800 F Street NW, Washington, DC 20405; 
telephone (202) 501-1452.



    Dated: October 25, 2006.
Cheryl M. Paige,
Acting Director, Office of Information Management.
GSA/PBS-5

System name:
    eLease

System location:
    The system records and documents are maintained at the Enterprise 
Service Center of the GSA Public Buildings Service (PBS). Contact the 
System Manager for additional information.

Categories of individuals covered by the system:
    The system maintains information on individuals, as well as 
businesses, who have made an offer on a PBS lease solicitation or who 
have entered into a contract with PBS regarding a building lease.

Categories of records in the system:
    The system maintains information required throughout the lifecycle 
of a PBS building lease including information about leases, offerors, 
and lessors. In addition to business contact and identification 
information (address, telephone number, and Taxpayer Identification 
Number (TIN)), the system includes personal information on individuals 
who use personal contact and identification information (home address, 
telephone, e-mail, and fax numbers, and Social Security Number) for 
business purposes as sole proprietors.

Authorities for maintenance of the system:
    Federal Property and Administrative Services Act, as amended (40 
U.S.C. Sec. 585).

Purpose:
    To establish and maintain a system for operating, controlling, and 
managing the Federal property leasing program; tracking leasing 
projects and workflow activities; and managing associated documents.

Routine uses of the system records, including categories of users and 
their purpose for using the system:
    System information may be accessed and used by authorized GSA 
employees and contractors to conduct official duties associated with 
Federal government building leases. Information from this system may be 
disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation.
    c. To duly authorized officials engaged in investigating or 
settling a grievance, complaint, or appeal filed by an individual who 
is the subject of the record.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), the Government Accountability Office (GAO) 
or other Federal agency when the information is required for program 
evaluation purposes.
    e. To another Federal agency in connection with the hiring or 
retention of an employee; the issuance of a security clearance; the 
reporting of an investigation; clarifying a job; the letting of a 
contract; or the issuance of a grant, license, or other benefit to the 
extent that the information is relevant and necessary to a decision.
    f. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    g. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    h. To the National Archives and Records Administration (NARA) for 
records management purposes.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of system records:
Storage:
    System records and documents are electronically stored on servers 
and/or compact discs.

Retrievability:
    Records may be retrieved by name and/or other personal identifier 
or appropriate type of designation.

Safeguards:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and the eLease System 
Security Plan. Technical, administrative, and personnel security 
measures are implemented to ensure confidentiality and integrity of the 
data. Security measures include password protections, assigned roles, 
and transaction tracking.

Retention and disposal:
    Disposition of records will be according to the National Archives 
and Records Administration (NARA) guidelines, set forth in the GSA 
Records Maintenance and Disposition System (OAD P 1820.2A) handbook.

System manager and address:
    eLease Program Manager, Systems Development Division (PGAB), Office 
of the PBS Chief Information Officer, General Services Administration, 
1800 F Street NW, Washington DC 20405.

Notification procedure:
    Individuals may obtain information about their records from the 
eLease Program Manager at the above address.

Record access procedures:
    Requests from individuals for access to their records should be 
addressed to the eLease Program Manager. GSA rules for individuals 
requesting access to their records are published in 41 CFR part 105-64.

Contesting record procedures:
    Individuals may contest their records' contents and appeal 
determinations according to GSA rules published in 41 CFR part 105-64.

Record source categories:
    Information is obtained from individuals who are offerors or 
lessors of GSA PBS building leases.

[FR Doc. E6-20201 Filed 11-28-06; 8:45 am]
BILLING CODE 6820-34-S