[Federal Register Volume 71, Number 228 (Tuesday, November 28, 2006)]
[Notices]
[Pages 68884-68885]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-20115]


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DEPARTMENT OF TRANSPORTATION

Federal Motor Carrier Safety Administration


Privacy Act of 1974: System of Records

AGENCY: Federal Motor Carrier Safety Administration, DOT.

ACTION: Notice to establish a system of records.

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SUMMARY: DOT intends to establish a system of records under the Privacy 
Act of 1974.

EFFECTIVE DATE: January 12, 2007. If no comments are received, the 
proposal will become effective on the above date. If comments are 
received, the comments will be considered and, where adopted, the 
documents will be republished with changes.

FOR FURTHER INFORMATION CONTACT: Departmental Privacy Officer, 
Department of Transportation, Office of the Secretary, 400 7th Street, 
SW, Washington, DC 20590, (202) 366-1314 (telephone), (202) 366-7373 
(fax), [email protected] (Internet address).

SUPPLEMENTARY INFORMATION: The Department of Transportation system of 
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, has been published in the Federal Register and is available 
from the above mentioned address.
SYSTEM NUMBER: DOT/FMCSA 06

System name:
    SAFETYNET.

Security classification:
    Unclassified, sensitive.

System location:
    Records are located at Federal Motor Carrier Safety Administration 
(FMCSA) field offices throughout the United States as well as the 
offices of State agencies responsible for the enforcement of interstate 
and intrastate motor carrier operations within their jurisdiction.

Categories of individuals covered by the system of records:
    SAFETYNET covers companies and drivers of commercial motor vehicles 
(CMV) (i.e., trucks with a gross combination weight of 10,001 pounds or 
more, buses used to transport more than 9 passengers (including the 
driver), and vehicles transporting hazardous materials). It also 
includes information on shipping and freight-forwarding companies 
registered with FMCSA. SAFETYNET systems deployed and operated by State 
agencies may also contain information on motor carrier companies and 
operations residing in that State. Specific personal information 
related to individuals is maintained on:
    1. Drivers associated with vehicle inspections and crashes related 
to the motor carrier companies in the system;
    2. FMCSA and State officials with authorized access to SAFETYNET 
via personally assigned user accounts; and
    3. Federal and State Safety Investigators (SI) performing motor 
carrier enforcement duties.

Categories of records in the system:
    Records and reports in this system may include:
    1. Registration Information: Includes the USDOT Number, carrier 
identification, types of vehicles, number of drivers, and commodities 
carried for motor carriers and hazardous material shippers registered 
with FMCSA and the State within which the SAFETYNET instance is 
deployed.
    2. Review and Rating Information: The SAFETYNET system may contain 
compliance review records regarding companies' motor carrier 
operations, safety performance, and adherence to Federal and State 
regulations.
    3. Inspection Information: Roadside inspection information about 
vehicles and drivers, including violations of safety regulations 
governing the driver, the vehicle, and those specifically related to 
hazardous materials.
    4. Crash Information: Individual States collect and maintain 
information

[[Page 68885]]

on recordable motor carrier crashes, which includes date, time and 
location of crash, investigating agency, weather and road surface 
conditions, motor carrier ID, driver name, driver license number, power 
unit identification, and crash outcome, including number of people 
injured and/or killed.
    5. Complaint Information: Records of complaints received by Federal 
and State agencies from various sources against motor carrier 
companies, their drivers, and/or their operations.
    6. Personal Identifier Information: Drivers and co-drivers are 
identified by name, date of birth, and driver license number.

Authority for maintenance of the system:
    49 U.S.C. 31136(e), Motor Carrier Safety Act of 1984; 49 U.S.C. 
31315, Transportation Efficiency Act for the 21st Century, TEA-21.

Purposes:
    SAFETYNET is used to maintain records of the safety performance of 
interstate carriers and hazardous materials shippers that are subject 
to the Federal Motor Carrier Safety Regulations (FMCSR) or Hazardous 
Materials Regulations (HMR). SAFETYNET also contains information on 
intrastate carriers (carriers who collect, deliver, or transfer 
commodities within state boundaries only) that are registered with a 
State implementing the SAFETYNET system. A large subset of information, 
collected locally using the SAFETYNET systems, is uploaded to FMCSA 
centralized systems. Conversely, information collected by other States, 
and the centralized Federal systems, are distributed to the field-
deployed SAFETYNET systems.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    See Prefatory Notice of General Routine Uses.

Disclosure to consumer reporting agencies:
    No.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored electronically in databases on physical systems 
located at FMCSA field offices throughout the United States as well as 
the offices of State agencies responsible for the enforcement of 
interstate and intrastate motor carrier operations within their 
jurisdictions.

Retrievability:
    Records are retrieved by the driver's name, date of birth, vehicle 
identifier, mailing address, and phone number.

Safeguards:
    SAFETYNET information is accessible only to FMCSA and State 
enforcement personnel with specifically assigned user IDs and 
passwords. Some limited personnel under contract to FMCSA or State 
agencies responsible for carrying out enforcement activities or 
supporting the SAFETYNET system also have access via specifically 
assigned IDs and passwords. All SAFETYNET IDs and passwords are issued 
to users only after approval by local SAFETYNET System Managers, or 
their designees. All Federal and State enforcement related access to 
SAFETYNET is limited to FMCSA or State internal networks. The upload of 
data to centralized FMCSA systems is through the FMCSA internal 
network, specifically designated trusted source networks, or other 
approved encryption communication protocols. Physical security and 
access to the hosting facility is managed and maintained by the local 
SAFETYNET System Manager. FMCSA Division and Service Center offices 
keep their servers in a secure room. It is the responsibility of each 
participating state agency to properly secure the server within their 
facility.

Retention and Disposal:
    SAFETYNET records are currently undergoing scheduling with the 
National Archives.

System Manager(s) and address:
    Director, Office of Information Management, FMCSA, 400 7th Street, 
SW., Washington, DC 20590.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to them should write to the Privacy 
Officer, Office of Management Information and Services, FMCSA, 400 7th 
Street, SW., Washington, DC 20590.

Record access procedures:
    Same as ``Notification procedure.''

Contesting record procedures:
    Same as ``Notification procedure.''

Record source categories:
    In addition to individual user input through the client/server 
interface, SAFETYNET collects information from other enforcement 
systems such as ASPEN, which is roadside CMV inspection software, for 
vehicle and driver inspections. The SAFETYNET software may be 
configured at the State level to interface with and receive data from 
State inspection, crash, or carrier registration information systems.

Exemptions claimed for the system:
    None.

OMB Control Number:
    None.

    Dated: November 21, 2006.
Steven Lott,
Departmental Privacy Officer.
[FR Doc. E6-20115 Filed 11-27-06; 8:45 am]
BILLING CODE 4910-62-P