[Federal Register Volume 71, Number 217 (Thursday, November 9, 2006)]
[Notices]
[Pages 65781-65783]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-9140]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Logistics Agency is amending a system of records 
notice to its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on December 
11, 2006 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP,

[[Page 65782]]

8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: November 3, 2006.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.30

System name:
    Safety, Health, Injury, and Accident Records (July 26, 2006, 71 FR 
42364).

Changes:
* * * * *

Purpose(s):
    Delete entry and replace with ``Information is collected to comply 
with regulatory reporting requirements. Details about the accident site 
will be used to identify and correct known or potential hazards and to 
formulate improved accident prevention programs. The data, with all 
personal identifiers removed, may be used to prepared statistical 
reports.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete ``To hospitals, medical centers, medical or dental 
practitioners, or similar persons for the purpose of providing initial 
of follow-up care or treatment.''
* * * * *
S600.30

System name:
    Safety, Health, Injury, and Accident Records.

System location:
    Environment, Safety and Occupational Health Office, Headquarters, 
Defense Logistics Agency, ATTN: DES, 8725 John J. Kingman Road, Stop 
6220, Fort Belvoir, VA 22060-6221, and the DLA Field Activity Safety 
and Health Offices. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.
    Records are also maintained by DLA Security Control Centers, 
Emergency Support Operations Centers, and fire and rescue departments 
certified to provide primary response and medical aid in emergencies. 
Official mailing addresses are available from the Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman 
Road, Stop 2533, Fort Belvoir, VA 22060-6221.

Categories of individuals covered by the system:
    All individuals who suffer accidents, become injured or ill, or 
otherwise require emergency rescue or medical assistance while on DLA 
facilities.

Categories of records in the system:
    Employee's name, Social Security Number or Foreign National Number, 
gender, age, date of birth, home address and telephone numbers, place 
of employment, accident reports, next of kin data, names of witnesses 
and their statements, photographs, and proposed or actual corrective 
action, where appropriate, and the name of physician/health care 
professional providing treatment, company providing medical treatment, 
and the address of the medical providers. Information is collected on 
DLA Form 1591, Supervisory Mishap Report. The records may also contain 
medical history data, current medications, allergies, vital signs and 
other medical details obtained at the site of injury or illness, 
details of treatment administered on the scene, name of receiving 
medical facility, names of units responding to the scene along with 
their response times, and whether the patient refused treatment of 
transport.

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 29 U.S.C. 651 et seq., The Occupational Safety and Health 
Act of 1970 (OSHA); E.O. 12196, Occupational Safety and Health Programs 
for Federal Employees; 29 CFR 1960, Subpart I, Record keeping and 
Reporting Requirements for Federal Occupational Safety and Health 
Programs; DoD Instruction 6055.1, DoD Safety and Occupational Health 
(SOH) Program; and E.O. 9397 (SSN).

Purpose(s):
    Information is collected to comply with regulatory reporting 
requirements. Details about the accident site will be used to identify 
and correct known or potential hazards and to formulate improved 
accident prevention programs. The data, with all personal identifiers 
removed, may be used to prepare statistical reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor to comply with the requirement to report 
Federal civilian employee on-the-job accidents (29 CFR part 1960).
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic formats.

Retrievability:
    Retrieved by name, Social Security Number, or SHIRS case number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must use the records to perform their duties. The computer files 
are password protected with access restricted to authorized users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during non-duty hours. All individuals granted access 
to this system of records are to have taken Privacy Act training.

Retention and disposal:
    Cases involving reportable mishaps are destroyed five years after 
case is closed. Cases involving non-reportable mishaps are destroyed 
three years after case is closed. Documentation of fire department 
activities and actions pertaining to fire/emergency calls are destroyed 
after 7 years.

System manager(s) and address:
    Staff Director, Environment, Safety and Occupational Health Office, 
Headquarters, Defense Logistics Agency, ATTN: DES, 8725 John J. Kingman 
Road, Stop 6220, Fort Belvoir, VA 22060-6221;
    Commander, Defense Distribution Center, 2001 Mission Drive, New 
Cumberland, PA 17070-5000;
    Commander, Defense Supply Center, Columbus, 3990 Broad Street, 
Columbus, OH 43216-5000;

[[Page 65783]]

    Commander, Defense Supply Center Richmond, 8000 Jefferson Davis 
Highway, Richmond, VA 23297-5000; and
    Commander, Defense Logistics Information Service, 74 Washington 
Avenue North, 7, Battle Creek, MI 49017-3084.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer, Headquarters, Defense 
Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort 
Belvoir, VA 22060-6221.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: 
DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject, supervisors, medical units, security offices, 
police, fire departments, investigating officers, or witnesses to 
accident.

Exemptions claimed for the system:
    None.

[FR Doc. 06-9140 Filed 11-8-06; 8:45 am]
BILLING CODE 5001-06-M