[Federal Register Volume 71, Number 213 (Friday, November 3, 2006)]
[Notices]
[Pages 64706-64707]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-18546]



[[Page 64706]]

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FEDERAL RETIREMENT THRIFT INVESTMENT BOARD


Privacy Act of 1974

AGENCY: Federal Retirement Thrift Investment Board.

ACTION: Notice to alter a system of records.

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SUMMARY: The Federal Retirement Thrift Investment Board (Agency) 
proposes to alter a system of records notice in its existing inventory 
of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended. This proposed change is necessary due to new communication 
technologies and is required in order to assist the Agency in 
implementing its Continuity of Operations Plan.

DATES: Effective Date: This proposed action will be effective without 
further notice on December 4, 2006 unless comments are received which 
result in a contrary determination.

ADDRESSES: Comments may be sent to Stephen D. Suetterlein, Associate 
General Counsel, Federal Retirement Thrift Investment Board, 1250 H 
Street, NW., Washington, DC 20005. The Agency's fax number is (202) 
942-1676.

FOR FURTHER INFORMATION CONTACT: Stephen D. Suetterlein on (202) 942-
1660.

SUPPLEMENTARY INFORMATION: The Agency's systems of records notices 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have 
been published in the Federal Register and are available from the 
address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted to the House 
Committee on Government Reform, the Senate Committee on Homeland 
Security and Government Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

Thomas K. Emswiler,
General Counsel, Federal Retirement Thrift Investment Board.
FRTIB-9

System Name:
    Employee Locator Card Files (May 7, 1990, 55 FR 18949-01).
    Changes:
* * * * *

System name:
    Delete entry and replace with ``Organization Management and Locator 
System.''

System location:
    Delete entry and replace with: ``Federal Retirement Thrift 
Investment Board, 1250 H Street, NW., Washington DC 20005.''

Categories of individuals covered by the system:
    Delete entry and replace with: ``Civilian and contractor personnel 
working for the Agency; former employees; applicants for civilian 
employment, volunteers, and individuals designated as emergency points 
of contact.''

Categories of records in the system:
    Delete entry and replace with: ``This system contains information 
regarding the organizational location, telephone extension, and e-mail 
address of individual Agency employees and contractors. The system also 
contains the home address, telephone number, cell phone number, and e-
mail address of the individual, and the name, address, and telephone 
number of an individual to contact in the event of a medical or other 
emergency involving the employee.''

Authority for maintenance of the system:
* * * * *

Purpose(s):
    Delete the entry and replace with: ``Information is used to prepare 
organizational charts and directories, recall rosters, emergency 
notification rosters, and social rosters; notify personnel of arrival 
of visitors; locate individuals on routine and/or emergency matters; 
locate individuals during medical emergencies, facility evacuations and 
similar threat situations; provide mail distribution and forwarding 
addresses; compile a social roster for official and non-official 
functions; send personal greetings and invitations; and, similar 
administrative uses requiring personnel data.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete the entry and replace with:
    ``In addition to those disclosures generally permitted under 5 
U.S.C. 552a(b) of the Privacy Act, these records or information 
contained therein may specifically be disclosed outside the Agency as a 
routine use pursuant to 5 U.S.C. 552a(b)(b)(3) as follows:
    a. By the Agency in the production of summary descriptive 
statistics and analytical studies in support of the function for which 
the records are collected and maintained, or for related work force 
studies. While published statistics and studies do not contain 
individual identifiers, in some instances the selection of the elements 
of data included in the study may be structured in such a way as to 
make the data individually identifiable by inference.
    b. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Delete entry and replace with:
    ``Storage: Electronic data bases and paper records.
    Retrievability: Records are retrieved by the name of the individual 
on whom they are maintained.
    Safeguards: Records are maintained in secured areas and electronic 
systems and are available only to authorized personnel whose duties 
require access.
    Retention and disposal: Records are maintained as long as the 
individual is an employee or contractor for the Agency. Expired records 
are destroyed by burning or shredding or purging from the Agency's 
electronic record keeping systems.''

System manager and address:
    Delete the entry and replace with: ``Office directors maintain 
records pertaining to that director's employees or contractor 
personnel. The Director, Automated Systems, maintains the Agency's 
electronic emergency notification roster. The Chief Financial Officer 
maintains all other records in FRTIB-9. Any of these individuals may be 
contacted in writing at 1250 H Street, NW., Washington, DC 20005.''

Notification procedure:
    Delete the entry and replace with: ``Individuals seeking to 
determine whether this system of records contains information about 
themselves should address written inquiries to their Office Director; 
the Director, Automated Systems; or the Chief Financial Officer at 
Federal Retirement Thrift Investment Board, 1250 H Street, NW., 
Washington, DC 20005. Individuals must supply their full name for their 
records to be located and identified.''

Record access procedures:
    Delete the entry and replace with: ``Individuals wishing to request 
access to records about them should contact the Office Director; 
Director, Automated

[[Page 64707]]

Systems; or Chief Financial Officer. Individuals must supply their full 
name for their records to be located and identified.''

Contesting record procedures:
    Delete the entry and replace with: ``Individuals wishing to request 
amendment of their records under the provisions of the Privacy Act 
should contact the respective system manager. Individuals must furnish 
full name for their records to be located and identified.''

Record source categories:
* * * * *

Systems exempted from certain provisions of the act:
* * * * *
 [FR Doc. E6-18546 Filed 11-2-06; 8:45 am]
BILLING CODE 6760-01-P