[Federal Register Volume 71, Number 199 (Monday, October 16, 2006)]
[Notices]
[Pages 60710-60711]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-17069]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of a New System of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: The General Services Administration (GSA) is providing notice 
of a new record system, GSA/PPFM-11 (Pegasys). Pegasys is a commercial-
off-the-shelf based financial management system.
    Effective Date: The system of records will become effective without 
further notice on November 27, 2006 unless comments received on or 
before that date result in a contrary determination.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-501-1452; e-mail [email protected].

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: Pegasys is part of a shared-services 
financial operation providing a commercial-off-the-shelf financial 
system (in a private-vendor hosted environment), financial transaction 
processing, and financial analysis for its main business lines of 
Federal supplies and technology, public buildings, and general 
management and administration offices. GSA also utilizes this shared-
service operation to cross service multiple external client agencies. 
The system information will be accessed and used by GSA employees, 
training centers, and outside agencies.

    Dated: September 28, 2006.
Cheryl Paige,
Acting Director, Office of Information Management.
GSA/PPFM-11

System name:
    Pegasys.

System location:
    Pegasys records and files are maintained in the Phoenix Data Center 
(PDC), with records also stored in the Washington, DC Central Office, 
Ft. Worth regional office, and Kansas City regional office.
    Individuals covered by the system: Individuals covered by Pegasys 
include GSA vendors and Federal employees.

Records in the system:
    Pegasys contains records and files pertaining to financial 
information; therefore, these files and records contain the following 
privacy data:
     Social Security Number (SSN)
     Employee address
     Banking information
     Credit Card number

Authority for maintaining the system:
    The Chief Financial Officers (CFO) Act of 1990 (Pub. L. 101-576) as 
amended.

Purpose:
    Pegasys is the GSA core financial management system of records to 
make payments and record accounting transactions. This includes funds 
management (budget execution and purchasing), credit cards, accounts 
payable, disbursements, standard general ledger, and reporting. It is 
part of a shared-services financial operation providing a commercial-
off-the-shelf (COTS) financial system (in a private-vendor hosted 
environment), financial transaction processing, and financial analysis 
for its main business lines of Federal supplies and technology, public 
buildings, and general management and administration offices. GSA also 
utilizes this shared-service operation to cross service multiple 
external client agencies.

Routine uses of the system records, including categories of users and 
their purpose for using the system:
    System information accessed by Pegasys may be used by designated 
finance center employees and their supervisors, along with designated 
analysts and managers. System information also may be used:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To conduct investigations, by authorized officials, that are 
investigating or settling a grievance, complaint, or appeal filed by an 
individual who is the subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.

[[Page 60711]]

    f. To the National Archives and Records Administration (NARA) for 
records management purposes.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of system records:
Storage:
    All records and files in Pegasys are stored electronically in a 
password-protected database format.

Retrieval:
    Information on individuals contained in Pegasys records and files 
are retrievable by name or vendor number.

Safeguards:
    Pegasys records and files are safeguarded in accordance with the 
requirements of the Privacy Act. Access is limited to authorized 
individuals with passwords, and the database is maintained behind a 
certified firewall. Information on individuals is released only to 
authorized persons on a need-to-know basis and in accordance with the 
provisions of routine use. This system undergoes frequent testing and 
is certified and accredited for operation. Periodic Privacy Act Impact 
Assessments are performed as well to ensure the adequacy of security 
controls to protect personally identifiable information.

Retention and disposal:
    Pegasys records and files are retained and disposed of according to 
GSA records maintenance and disposition schedules and the requirements 
of the National Archives and Records Administration (NARA).

System manager and address:
    Director, Financial Systems Development Division (BDD), General 
Services Administration, 1800 F Street, NW., Washington, DC 20405.

Notification procedure:
    Individuals wishing to inquire if the system contains information 
about them should contact the Pegasys system manager.

Record access procedure:
    Requests for access may be directed to the Pegasys system manager.

Record contesting procedure:
    GSA rules for accessing records, for contesting the contents, and 
appealing initial decisions are in 41 CFR part 105-64, published in the 
Federal Register.

Record sources:
    The sources for information in Pegasys are the individuals for whom 
the records are maintained, the supervisors of those individuals, and 
existing agency systems.

 [FR Doc. E6-17069 Filed 10-13-06; 8:45 am]
BILLING CODE 6820-34-P