[Federal Register Volume 71, Number 195 (Tuesday, October 10, 2006)]
[Notices]
[Pages 59525-59526]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-16642]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 9, 2006. (Note that the new time period for requesting copies 
has changed from 45 to 30 days after publication.) Once the appraisal 
of the records is completed, NARA will send a copy of the schedule. 
NARA staff usually prepare appraisal memorandums that contain 
additional information concerning the records covered by a proposed 
schedule. These, too, may be requested and will be provided once the 
appraisal is completed. Requesters will be given 30 days to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. 
Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records

[[Page 59526]]

schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.
    Schedules Pending (Note that the new time period for requesting 
copies has changed from 45 to 30 days after publication):
    1. Department of the Army, Agency-wide (N1-AU-06-11, 1 item, 1 
temporary item). Records relating to the counseling of military 
personnel on the care of dependent family members while fulfilling 
military assignments. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    2. Department of Defense, Defense Intelligence Agency (N1-373-06-1, 
2 items, 1 temporary item). Records of the Office of the Chief of 
Staff, consisting of agreements with external organizations detailing 
temporary assignments of agency personnel. Proposed for permanent 
retention are recordkeeping copies of agreements covering substantive 
provisions of services, products, or personnel to other organizations.
    3. Department of Defense, National Reconnaissance Office (N1-525-
06-4, 5 items, 3 temporary items). Records of the Office of the 
Inspector General including routine investigative case files that lack 
historical value, audit files, and copies of inspections, 
investigations, and audits held by other offices. Proposed for 
permanent retention are recordkeeping copies of general operating files 
and significant investigative and inspection files. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    4. Department of Defense, National Security Agency (N1-457-06-1, 7 
items, 3 temporary items). Raw data, procedural records, and 
collaboration and exchange records relating to signals intelligence. 
Proposed for permanent retention are recordkeeping copies of products, 
operational analysis, technical reports, and technical support 
documents. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    5. Department of Defense, National Security Agency (N1-457-06-2, 9 
items, 3 temporary items). Test and evaluation records and data that is 
duplicate, routine, or patent-related. Proposed for permanent retention 
are recordkeeping copies of research project case files and reports, 
data relating to accomplishments of continuing value, and various 
cryptologic mathematics files. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    6. Department of Health and Human Services, Administration on Aging 
(N1-439-06-1, 3 items, 2 temporary items). Records of the Office of the 
Executive Secretariat including comments on statements of departmental 
policy relating to aging issues, grants-related records, responses to 
audits, draft documents submitted to other offices or agencies, and 
duplicate or working copies of the Assistant Secretary's speeches, 
policy interpretations of the Older Americans Act, and other records 
signed by the Assistant Secretary. Proposed for permanent retention are 
recordkeeping copies of the Assistant Secretary's speeches, policy 
interpretations of the Older Americans Act, and other documents of a 
substantive nature signed by the Assistant Secretary.
    7. Department of Health and Human Services, Administration on Aging 
(N1-439-06-2, 8 items, 6 temporary items). Files maintained by the 
Assistant Secretary such as telephone logs, invitations and scheduling 
requests, reading files, and duplicate or working copies of meeting and 
activities files. Proposed for permanent retention are recordkeeping 
copies of meeting and activities files, and handwritten notes relating 
to agency policy.
    8. Department of Homeland Security, U.S. Coast Guard (N1-26-06-6, 3 
items, 3 temporary items). Records relating to the content of a Web 
portal which is used to verify personnel data relating to maritime 
workers, identify persons in need of assistance during disasters, and 
regulate portal use.
    9. Department of the Interior, Minerals Management Service (N1-473-
06-3, 2 items, 2 temporary items). Records created by the Offshore 
Minerals Management Program including the official record set and 
reference copies of files that document the operational transactions 
involved in well drilling. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
06-6, 3 items, 3 temporary items). Inputs, master files, and system 
documentation associated with electronic information systems used by 
the agency laboratory to analyze evidence. For all items on this 
schedule except the master files, the agency is authorized to apply the 
proposed disposition instructions to any recordkeeping medium.
    11. Department of Labor, Employment and Training Administration 
(N1-369-06-1, 14 items, 10 temporary items). Records maintained by the 
Office of Apprenticeship including program case files, occupation case 
files, and comments on regulatory proposals appearing in the Federal 
Register relating to Federal apprenticeship programs. Proposed for 
permanent retention are recordkeeping copies of National Guideline 
Standards case files, and bulletins and circulars.
    12. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-06-1, 3 items, 3 temporary items). Master files and 
documentation associated with an electronic information system used to 
maintain and track customer complaints and inquiries relating to 
national banks. Also included is an electronic database containing 
recordings of phone conversations with customers. For all items on this 
schedule except the master files, the agency is authorized to apply the 
proposed disposition instructions to any recordkeeping medium.
    13. National Archives and Records Administration, Government-wide 
(N1-GRS-06-1, 8 items, 8 temporary items). Change to General Records 
Schedule 1, Civilian Personnel Records, to add inputs, master files, 
outputs, and documentation associated with an electronic information 
system for maintaining civilian personnel records.
    14. National Endowment for the Arts, Office of Inspector General 
(N1-288-06-1, 7 items, 6 temporary items). Audit records that include 
audit and other review case files, records relating to the review of 
legislation, regulations, and indirect cost rate proposals, and 
guidelines for grantee reporting requirements. Proposed for permanent 
retention are recordkeeping copies of strategic planning activity files 
and oversight reporting.

    Dated: October 3, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E6-16642 Filed 10-6-06; 8:45 am]
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