[Federal Register Volume 71, Number 191 (Tuesday, October 3, 2006)]
[Notices]
[Pages 58379-58382]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-16288]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DOD-2006-OS-0199]


Privacy Act of 1974; System of Records

AGENCY: National Reconnaissance Office.

ACTION: Notice to alter a system of records.

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SUMMARY: The National Reconnaissance Office is altering a system of 
records to its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
November 2, 2006 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the FOIA/Privacy Official, National 
Reconnaissance Office, Information Access and Release, 14675 Lee Road, 
Chantilly, VA 20151-1715.

FOR FURTHER INFORMATION CONTACT: Contact Ms. Linda Hathaway at (703) 
227-9128.

SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems 
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 13, 2006, 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals', to OMB Circular No. A-130, dated November 30, 2000.


[[Page 58380]]


    Dated: September 27, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
QNRO-24

System name:
    Administrative Personnel Management Systems (September 1, 2005, 70 
FR 52081).

Changes:
* * * * *

Categories of records in the system:
    Add at the end of the second paragraph ``employee timecards and 
leave records; and military specialty codes (job identifier).''
    Add a new paragraph between the fourth and fifth paragraphs to read 
``Safety related information such as workplace violence protection 
issues and reports.''
    In the last paragraph, delete ``Air Force specialty code.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C 301, Departmental 
Regulations; National Security Act of 1947, as amended, 50 U.S.C. 401, 
et. seq.; and E.O. 9397.''

Purpose(s):
    Delete entry and replace with ``To manage, supervise, and 
administer NRO personnel support programs relating to personnel 
management, official travel, timecards and leave records, awards, 
training, loan of property, security, emergency recall rosters and 
contact information; to support organizational and personnel reporting 
requirements; to support organizational and strategic planning and 
workforce modeling; to support workplace violence protection programs; 
to support diversity initiatives; and to respond to personnel or 
related taskings.''.
* * * * *

Retention and disposal:
    Add a seventh paragraph to read ``Timecard and leave records are 
destroyed after six years or GAO audit. Employee personal safety and 
violence protection records are destroyed after 3 years old unless 
retention is authorized for official purposes.''
* * * * *

Contesting record procedures:
    Delete ``110-3a'' and replace with ``110-3b'' and delete ``110-5a'' 
and replace with ``110-3-1.''
* * * * *
QNRO-24

System name:
    Administrative Personnel Management Systems (September 1, 2005, 70 
FR 52081)

System location:
    Organizational elements of the National Reconnaissance Office, 
14675 Lee Road, Chantilly, VA 20151.

Categories of individuals covered by the system:
    All NRO civilian, military and contract personnel.

Categories of records in the system:
    Personal Information such as name, aliases or nicknames, social 
security number (SSN), date of birth, place of birth, home address, 
home telephone number, cell phone number, pager, education, spouse 
name, emergency contact information, vehicle and tag information, 
gender, nationality, citizenship, marital status, age, annual salary, 
wage type, ethnicity, disability, personal assignment code;
    Work related information such as work e-mail address, accesses, 
parent organization, work telephone number, employee number, company, 
company address, position number and title, rank and date, agency/
organization/office arrival and departure dates, assignment history, 
labor type, pay grade, network logon, location, career service, 
employee status (active/inactive), duty title, last assignment, badge 
numbers, personal classification number, space professional codes; 
employee timecards and leave records; and military specialty codes (job 
identifier).
    Performance related information such as awards, performance report 
due dates, raters, training history (course name, date, hours, course 
provider, certificate, program call), Contracting Officers Technical 
Representative (COTR) certifications and date, Individual Development 
Plan (IDP) courses.
    Travel related information such as government credit card number 
and expiration date, airline/hotel/rental car information and frequent 
flyer/club numbers, airline seating preference, miles from home to 
office, miles from home to airport.
    Safety related information such as workplace violence protection 
issues and reports.
    Other information such as property checked out to individual, 
report closeout dates; and any other information deemed necessary to 
manage personnel.

Authority for maintenance of the system:
    5 U.S.C 301, Departmental Regulations; National Security Act of 
1947, as amended, 50 U.S.C. 401, et seq.; and E.O. 9397.

Purpose(s):
    To manage, supervise, and administer NRO personnel support programs 
relating to personnel management, official travel, timecards and leave 
records, awards, training, loan of property, security, emergency recall 
rosters and contact information; to support organizational and 
personnel reporting requirements; to support organizational and 
strategic planning and workforce modeling; to support workplace 
violence protection programs; to support diversity initiatives; and to 
respond to personnel or related taskings.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the National 
Reconnaissance Office as a routine use pursuant to 5 U.S.C. 552a(b)(3) 
as follows:
    The DoD `Blanket Routines Uses' published at the beginning of the 
National Reconnaissance Office's compilation of systems of records 
notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files and Automated Information Systems.

Retrievability:
    Information may be retrieved by an individual's name, Social 
Security Number (SSN), employee number, home or work telephone number, 
parent organization, company, and/or position number.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
limited to staff whose official duties require such access.

Retention and disposal:
    Office administrative files, tracking and control files, and 
property inventory records are temporary; they are kept for 2 years 
from the date of the list or date of the report.
    Training administrative files are temporary; they are kept for 3 
years.

[[Page 58381]]

    Supervisory files are temporary; they are kept for 1 year.
    Security reports generated from information systems are temporary; 
they are kept for 5 years. Data files created consisting of summarized 
information are temporary; they are kept until no longer needed.
    Reports created in response to any tasking from Congress, Community 
Management Staff, DoD and other external agencies are temporary; they 
are kept until superceded or when no longer needed.
    Award related files such as recommendations, decisions, and 
announcements are temporary; they are kept for 25 years. Electronic 
documentation used to create the award related files is destroyed 180 
days after the record copy has been produced.
    Timecard and leave records are destroyed after six years or GAO 
audit. Employee personal safety and violence protection records are 
destroyed after 3 years old unless retention is authorized for official 
purposes.

System manager(s) and address:
    Chiefs of organizational elements of the National Reconnaissance 
Office, 14675 Lee Road, Chantilly, VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include full name and any aliases or nicknames, 
address, Social Security Number, current citizenship status, and date 
and place of birth, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration in accordance with 28 U.S.C. 1746, in the following 
format:
    If executed outside the United States: I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).
    If executed within the United States, its territories, possessions, 
or commonwealths: I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include full name and any aliases or nicknames, 
address, Social Security Number, current citizenship status, and date 
and place of birth, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration in accordance with 28 U.S.C. 1746, in the following 
format:
    If executed outside the United States: I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).
    If executed within the United States, its territories, possessions, 
or commonwealths: I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).

Contesting record procedures:
    The National Reconnaissance Office rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in National Reconnaissance Office Directive 110-3b and 
National Reconnaissance Office Instruction 110-3-1; 32 CFR part 326; or 
may be obtained from the Privacy Act Coordinator, National 
Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by the individual, by persons other than 
the individual, and by documentation gathered in the background 
investigation, and other government agencies.

Exemptions claimed for the system:
    None.

The Honorable Susan M. Collins,
Chairwoman, Committee on Homeland Security, And Governmental 
Affairs, United States Senate, Washington, DC 20510-6250.

    Dear Madam Chairwoman: In accordance with the Privacy Act of 
1974, as amended, (Title 5, United States Code, section 552a(r)), 
and under guidelines established by paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals'', dated February 8, 1996, the 
Department of Defense is transmitting an alteration to a system of 
records submitted by the National Reconnaissance Office.

------------------------------------------------------------------------
             System identifier                          Title
------------------------------------------------------------------------
QNRO-24...................................  Administrative Personnel
                                             Management Systems.
------------------------------------------------------------------------

    The alteration expands the category of records for which the 
system is being maintained and the purposes for which the system is 
used. The alteration requires no change to existing National 
Reconnaissance Office procedural or exemption rules.
    Inquiries or comments concerning this record system should be 
addressed to the Executive Secretary, Defense Privacy Board, 1901 S. 
Bell Street, Suite 920, Arlington, VA 22202-4512. Telephone (703) 
607-2943.

 Sincerely,

Vahan Moushegian, Jr.,

Director.

Attachments:
As stated

Copy to:
Chairman, House Committee on Government Reform Administrator, Office 
of Information and Regulatory Affairs, OMB

The Honorable Thomas M. Davis III,
Chairman, Committee on Government Reform, House of Representatives, 
Washington, DC 20515-6143.

    Dear Mr. Chairman: In accordance with the Privacy Act of 1974, 
as amended, (Title 5, United States Code, section 552a(r)), and 
under guidelines established by paragraph 4c of Appendix I to OMB 
Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals'', dated February 8, 1996, the 
Department of Defense is transmitting an alteration to a system of 
records submitted by the National Reconnaissance Office.

------------------------------------------------------------------------
             System identifier                          Title
------------------------------------------------------------------------
QNRO-24...................................  Administrative Personnel
                                             Management Systems.
------------------------------------------------------------------------

    The alteration expands the category of records for which the 
system is being maintained and the purposes for which the system is 
used. The alteration requires no change to existing National 
Reconnaissance Office procedural or exemption rules.
    Inquiries or comments concerning this record system should be 
addressed to the Executive Secretary, Defense Privacy Board, 1901 S. 
Bell Street, Suite 920, Arlington, VA 22202-4512. Telephone (703) 
607-2943.

 Sincerely,

Vahan Moushegian, Jr.,

Director.

Attachments:
As stated

Copy to:
Chairwoman, Senate Committee on Homeland Security and Governmental 
Affairs Administrator, Office of Information and Regulatory Affairs, 
OMB

Mr. John D. Graham,
Administrator, Office of Information and Regulatory Affairs, ATTN: 
Docket Library, NEOB 725, Room 10201, Office

[[Page 58382]]

of Management and Budget, 17th Street, Washington, DC 20503.

    Dear Mr. Graham: In accordance with the Privacy Act of 1974, as 
amended, (Title 5, United States Code, section 552a(r)), and under 
guidelines established by paragraph 4c of Appendix I to OMB Circular 
No. A-130, ``Federal Agency Responsibilities for Maintaining Records 
About Individuals'', dated February 8, 1996, the Department of 
Defense is transmitting an alteration to a system of records 
submitted by the National Reconnaissance Office.

------------------------------------------------------------------------
             System identifier                          Title
------------------------------------------------------------------------
QNRO-24...................................  Administrative Personnel
                                             Management Systems.
------------------------------------------------------------------------

    The alteration expands the category of records for which the 
system is being maintained and the purposes for which the system is 
used. The alteration requires no change to existing National 
Reconnaissance Office procedural or exemption rules.
    Inquiries or comments concerning this record system should be 
addressed to the Executive Secretary, Defense Privacy Board, 1901 S. 
Bell Street, Suite 920, Arlington, VA 22202-4512. Telephone (703) 
607-2943.

 Sincerely,

Vahan Moushegian, Jr.,

Director.

Attachments:
As stated

Copy to:
Chairman, House Committee on Government Reform Chairwoman, Senate 
Committee on Homeland Security and Governmental Affairs

The Honorable Thomas M. Davis III,
Chairman, Committee on Government Reform, House of Representatives, 
Washington, DC 20515-6143.

    Dear Mr. Chairman: In accordance with the Privacy Act of 1974, 
as amended, (Title 5, United States Code, section 552a(r)), and 
under guidelines established by paragraph 4c of Appendix I to OMB 
Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals'', dated February 8, 1996, the 
Department of Defense is transmitting an alteration to a system of 
records submitted by the National Reconnaissance Office.

------------------------------------------------------------------------
             System identifier                          Title
------------------------------------------------------------------------
QNRO-24...................................  Administrative Personnel
                                             Management Systems.
------------------------------------------------------------------------

    The alteration expands the category of records for which the 
system is being maintained and the purposes for which the system is 
used. The alteration requires no change to existing National 
Reconnaissance Office procedural or exemption rules.
    Inquiries or comments concerning this record system should be 
addressed to the Executive Secretary, Defense Privacy Board, 1901 S. 
Bell Street, Suite 920, Arlington, VA 22202-4512. Telephone (703) 
607-2943.

 Sincerely,

Vahan Moushegian, Jr.,

Director.

Attachments:
As stated

Copy to:
Chairwoman, Senate Committee on Homeland Security and Governmental 
Affairs Administrator, Office of Information and Regulatory Affairs, 
OMB

COORDINATION:
OASD(LA):-------------------------------------------------------
Date:-----------------------------------------------------------

Vahan Moushegian, Jr.:------------------------------------------
Date:-----------------------------------------------------------

1901 S. Bell Street, 920
Arlington, VA 22202-4512; telephone (703) 607-294
 [FR Doc. E6-16288 Filed 10-2-06; 8:45 am]
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