[Federal Register Volume 71, Number 138 (Wednesday, July 19, 2006)]
[Notices]
[Pages 41004-41006]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-6308]
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DEPARTMENT OF DEFENSE
Defense Intelligence Agency
[DOD-2006-OS-0158]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Intelligence Agency, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Intelligence Agency is amending a system of
records notice to its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
August 18, 2006 unless comments are received that would result in a
contrary determination.
ADDRESSES: Freedom of Information Office, Defense Intelligence Agency
(DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.
FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.
SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth
[[Page 41005]]
below followed by the notice, as amended, published in its entirety.
The proposed amendment is not within the purview of subsection (r) of
the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires
the submission of a new or altered system report.
Dated: July 13, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 0140
System name:
Passports and Visas (February 22, 1993, 58 FR 10613).
Changes:
* * * * *
System Location:
Delete ``0001'' and replace with: ``5100''.
Categories of Individuals Covered by the System:
Delete entry and replace with: ``All DIA personnel requiring
passports and visas.''
* * * * *
Authority for maintenance of the system:
Delete entry and replace with: ``5 U.S.C. 301, Departmental
Regulations; DoD 1000.21-R, Passport Agency Services Regulation; and EO
9397 (SSN).''
* * * * *
Safeguards:
Delete: entry and replace with: ``Records are maintained in a
building protected by security guards and are stored in vaults, safes
or locked cabinets and are accessible only to authorized personnel who
are properly screened, cleared and trained in the protection of privacy
information. Records maintained in computer system require special
access code to retrieve information. Electronic records are maintained
on a classified and password protected system.''
* * * * *
System Manager(s) and Address:
Delete entry and replace with: ``Operations Management Branch,
ATTN: DAL-2B, Defense Intelligence Agency, Washington, DC 20340-5100.''
Notification Procedure:
Delete entry and replace with: ``Individuals seeking to determine
whether information about themselves'' is contained in this system of
records should address written inquiries to the Freedom of Information
Act Office (DAN-1A/FOIA), Defense Intelligence Agency, 200 MacDill
Blvd., Washington, DC 20340-5100.
Individual should provide their full name, current address,
telephone number and Social Security Number.''
Record Access Procedures:
Delete entry and replace with: ``Individuals seeking access to
information about themselves contained in this system should address
written inquires to the Freedom of Information Act Office (DAN-1A/
FOIA), Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC
20340-5100.
Individual should provide their full name, current address,
telephone number and Social Security Number.''
Contesting Record Procedures:
Delete entry and replace with: ``DIA's rules for accessing records,
for contesting contents and appealing initial agency determinations are
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy
Program; or may be obtained from the system manager.''
Record Source Categories:
Delete entry and replace with: ``Individual applicant; Department
of State, Passport Office; and Embassies.''
* * * * *
LDIA 0140
System name:
Passports and Visas.
System location:
Defense Intelligence Agency, Washington, DC 20340-5100.
Categories of individuals covered by the system:
All DIA personnel requiring passports and visas.
Categories of records in the system:
Files contain passports and related correspondence.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; DoD 1000.21-R, Passport
Agent Services Regulation; and EO 9397 (SSN).
Purpose(s):
Information is collected to obtain and safe keep official passports
until needed for travel and to obtain necessary visas from appropriate
Embassies; to notify individuals to reapply when passports expire and
to return passports to the Department of State upon departure of the
individual from DIA.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the DIA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Automated in computer and manual in paper files.
Retrievability:
Alphabetically by surname of individual in file folders and by name
of individual, date of birth, and/or Social Security Number in
computer.
Safeguards:
Records are maintained in a building protected by security guards
and are stored in vaults, safes or locked cabinets and are accessible
only to authorized personnel who are properly screened, cleared and
trained in the protection of privacy information. Records maintained in
computer system require special access code to retrieve information.
Electronic records are maintained on a classified and password
protected system.
Retention and disposal:
Passports are returned to Department of State upon departure of the
individual from DIA and computer records are transferred into an
archive file for 1 year.
System manager(s) and address:
Operations Management Branch, ATTN: DAL-2B, Defense Intelligence
Agency, Washington, DC 20340-5100.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Freedom of Information Act Office (DAN-1A/
FOIA), Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC
20340-5100.
Individual should provide their full name, current address,
telephone number and Social Security Number.
Record access procedures:
Individuals seeking access to information about themselves
contained
[[Page 41006]]
in this system should address written inquiries to the Freedom of
Information Act Office (DAN-1A/FOIA), Defense Intelligence Agency, 200
MacDill Blvd, Washington, DC 20340-5100.
Individual should provide their full name, current address,
telephone number and Social Security Number.
Contesting record procedures:
DIA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DIA Regulation
12-12 ``Defense Intelligence Agency Privacy Program''; 32 CFR part
319--Defense Intelligence Agency Privacy Program; or may be obtained
from the system manager.
Record source categories:
Individual applicant; Department of State, Passport Office; and
Embassies.
Exemptions claimed for the system:
None.
[FR Doc. 06-6308 Filed 7-18-06; 8:45 am]
BILLING CODE 5001-06-M