[Federal Register Volume 71, Number 137 (Tuesday, July 18, 2006)]
[Notices]
[Pages 40737-40738]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-11347]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 1, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-05-5, 7 items, 7 temporary items). Inputs, outputs, master files, 
and documentation associated with an electronic information system used 
to track, disseminate information about, and bill for cotton samples 
submitted to the agency for quality classification. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    2. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-9, 6 items, 6 temporary items). Inputs, outputs, master files, 
and documentation associated with an electronic information system used 
to disseminate market information about livestock, fruits, and 
vegetables. Also included are electronic copies of documents created 
using electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    3. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-12, 3 items, 3 temporary items). Master files and electronic 
mail and word processing copies of documents associated with an 
electronic information system used to disseminate market data on farm 
products for all commodity programs. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    4. Department of the Army, Agency-wide (N1-AU-05-4, 2 items, 2 
temporary items). Records relating to property accountability, 
including property books, receipts, turn-in slips, report of survey, 
and inventory adjustments reports. Also included are electronic copies 
of records created using electronic mail and word processing. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    5. Department of the Army, Agency-wide (N1-AU-06-3, 2 items, 2 
temporary items). Records documenting personnel attendance in initial 
and refresher chemical agents and munitions training. Also included are 
electronic copies of records created using electronic mail and word 
processing.

[[Page 40738]]

This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    6. Department of Defense, Defense Intelligence Agency (N1-373-05-
02, 2 items, 1 temporary item). Records of the Office of Inspector 
General documenting requests for workforce assistance. Included are 
such records as reports, records of actions taken, and supporting 
documentation. Proposed for permanent retention are recordkeeping 
copies of files pertaining to oversight of intelligence operations.
    7. Department of Defense, National Reconnaissance Office (N1-525-
06-3, 2 items, 2 temporary items). Supervisors' personnel files 
including position descriptions, authorizations, and duplicate official 
personnel file documentation.
    8. Department of Housing and Urban Development, Agency-wide (N1-
207-06-3, 7 items, 7 temporary items). Financial management records 
relating to accounting activities, budget and finance, payments, 
collections and receivables, asset and liability management, reporting 
information, and documentation. Records result from financial events 
such as the receipt of appropriations or other financial resources, 
acquisition of goods or services, payments or collections, recognition 
of guarantees, benefits to be provided, and other reportable financial 
activities. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    9. Department of the Interior, Office of the Secretary (N1-48-06-5, 
30 items, 29 temporary items). Records of the Chief Information Officer 
relating to the Metric Conversion Act of 1975, as well as electronic 
information technology accessibility files and quality of government 
information files. Included are such records as program directives, 
guidance, policy files, reports, and committee and training files. Also 
included are electronic copies of records created using electronic mail 
and word processing applications. Proposed for permanent retention are 
recordkeeping copies of the annual information quality report.
    10. Department of the Interior, Office of the Secretary (N1-48-06-
6, 7 items, 7 temporary items). Records of the Indirect Cost Services 
Office of the National Business Center including customer guidance 
files, negotiated agreement files, and agency Web versions of guidance 
on how to prepare and submit indirect cost proposals. Also included are 
electronic copies of records created using electronic mail and word 
processing applications.
    11. Department of Justice, Criminal Division (N1-60-06-3, 4 items, 
2 temporary items). General files of the Counterterrorism Section that 
lack historical value. Also included are electronic copies of records 
created using electronic and word processing. Proposed for permanent 
retention are recordkeeping copies of counterterrorism case files, 
executive orders and presidential proclamations, definitions and 
interpretations, and policies and procedures.
    12. Department of Justice, Justice Management Division (N1-60-06-5, 
11 items, 11 temporary items). Records relating to the management, 
operations, and content of the public Web site. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    13. Department of Justice, Federal Bureau of Investigation (N1-65-
06-2, 35 items, 34 temporary items). Records of the Terrorist Screening 
Center including inputs, outputs, master files, documentation, and 
backups associated with electronic information systems used to identify 
and consolidate information about known or suspected terrorists. Also 
included are data quality control records, telephone call management 
records, procedures, project records, and electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of annual reports of 
encounters with known or suspected terrorists.
    14. Department of Justice, Federal Bureau of Investigation (N1-65-
06-8, 4 items, 2 temporary items). Inputs and outputs associated with 
an electronic information system used to document hostage and barricade 
situations. Proposed for permanent retention are the master files and 
system documentation.
    15. Department of State, Bureau of Intelligence and Research (N1-
59-06-6, 12 items, 4 temporary items). Records of the director that are 
routine in nature and audio-visual records relating to focus group 
project files and other qualitative research projects of the Office of 
Research. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of substantive subject files of the director, 
hardcopy and electronic versions of research reports and media reaction 
studies, research data collection survey project files, contract 
studies files, and hardcopy records relating to non-survey project 
files.
    16. Department of the Treasury, Internal Revenue Service (N1-58-06-
8, 10 items, 10 temporary items). Inputs, outputs, master files, and 
documentation associated with an electronic information system used to 
collect and track employee evaluative data and organizational 
performance goals.
    17. Central Intelligence Agency, Agency-wide (N1-263-06-1, 6 items, 
2 temporary items). Files relating to intelligence operations including 
duplicate electronic records pre-dating January 3, 1994, and post-
September 1999 paper records converted to images and made part of the 
agency electronic recordkeeping system. Proposed for permanent 
retention are all pre-November 1999 recordkeeping paper files, 
electronic records dating from January 3, 1994, and post-September 1999 
paper records not converted to the agency electronic recordkeeping 
system.
    18. Environmental Protection Agency, Office of Chief Financial 
Officer, (N1-412-06-22, 6 items, 6 temporary items). Records relating 
to travel including authorizations, travel advance applications, 
transportation requests, vouchers, reimbursement claims, and other 
expense receipts and related documents in electronic form, as well as 
documentation not processed electronically.

    Dated: July 13, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E6-11347 Filed 7-17-06; 8:45 am]
BILLING CODE 7515-01-P