[Federal Register Volume 71, Number 130 (Friday, July 7, 2006)]
[Notices]
[Pages 38671-38672]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-10653]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice (06-043)]


Privacy Act of 1974; Privacy Act System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of proposed revisions to an existing Privacy Act system 
of records.

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SUMMARY: The National Aeronautics and Space Administration proposes to 
revise an existing system of records titled ``Johnson Space Center 
Exchange Activities Records'' (JSC 72XOPR), last published on December 
13, 1999 (64 FR 69568). This system of records is being revised to 
allow additional information to be collected from people who 
participate in social, sports, wellness activities and other similar 
activities sponsored by the NASA Johnson Space Center (JSC) Exchange, 
to update the categories of individuals covered by the system, to 
update the categories of records in the system, and to update routine 
uses. The additional categories of individuals include spouses and 
dependents of current or past civil servants or contractor employees 
and others assigned to work at NASA. The additional categories of 
records in the system include personal body composition, fitness and 
exercise measures; medical history and physician releases as they 
pertain to exercise; facility usage records, membership and service 
accounts receivable and other pertinent information. The new routine 
uses allow for the development and implementation of programs for the 
health and welfare of the JSC workforce; statistical computations on 
work force health; maintenance of membership information; and providing 
patron usage information on employees of JSC contractors to their 
employer organizations.

DATES: Submit comments August 7, 2006.

ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief 
Information Officer, National Aeronautics and Space Administration 
Headquarters, Washington, DC 20546-0001, (202) 358-4787, [email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F. 
Stockman, (202) 358-4787, [email protected].
NASA 72 XOPR

SYSTEM NAME:
    Johnson Space Center's Exchange Activities Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 5 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and past civil servant employees of the Johnson Space 
Center (JSC), current and past JSC contractor employees, current and 
past JSC Exchange Operation employees, current and past military 
personnel or others assigned to JSC (per an IPA, MOU, etc.), current 
and past civil servants and Contractors on TDY from other NASA centers, 
spouses and dependents of any of the defined above and any other 
personnel authorized to use the Exchange services and participate in 
sports or special activities sponsored by the Exchange, and student 
applicants under the JSC Exchange Scholarship Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    For present and past employees of the JSC Exchange Operations, the 
system includes a variety of records relating to personnel actions and 
determinations made about an individual while employed by the NASA 
Exchange-JSC. These records contain information about an individual 
relating to birth date; Social Security Number; home address and 
telephone number; marital status; references; veteran preference, 
tenure, handicap; position description, past and present salaries, 
payroll deductions, leave; letters of commendation and reprimand; 
adverse actions, charges and decisions on charges; notice of reduction 
in force; personnel actions, including but not limited to, appointment, 
reassignment, demotion, detail, promotion, transfer and separation; 
minority group; records relating to life insurance, health and 
retirement benefits, designation of beneficiary; training; performance 
ratings; physical examination; criminal matters; data documenting the 
reasons for personnel actions or decisions made about an individual; 
awards; and other information relating to the status of the individual.
    For successful applicants under the JSC Exchange Scholarship 
Program, the system contains financial transactions or holdings, 
employment history, medical data and other related information supplied 
by the individual Center employees who applied for the Exchange 
Scholarship.
    For participants in social, sports, wellness activities and other 
similar activities sponsored by the Exchange, information includes 
birth date; e-mail, home address and telephone number; height; weight; 
body composition, fitness, and exercise measures; medical history and 
physician release as it pertains to exercise; emergency contact 
information; organizational code; employee identification number; 
facility usage records; patron usage; accounts receivable records; 
membership applications; other special activities applications, and all 
other pertinent information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; NASA Policy Directive 9050.6; 
Treasury Fiscal Requirement Manual, Part III.

[[Page 38672]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses for information maintained on JSC 
Exchange Operations employees only: (1) Provide information in 
accordance with legal or policy directives and regulations to the 
Internal Revenue Service, Department of Labor, Department of Commerce, 
Texas State Government Agencies, labor unions; (2) provide information 
to insurance carriers with regard to worker's compensation, health and 
accident, and retirement insurance coverages; (3) provide employment or 
credit information to other parties as requested by a current or former 
employee of the JSC Exchange Operations; and (4) standard routine uses 
1 through 4 inclusive as set forth in Appendix B. The following routine 
use for information maintained on participants in social, sports, or 
wellness activities sponsored by the Exchange: (1) Patron usage is 
provided on employees of JSC contractors to their employer 
organizations, and (2) standard routine uses 1 through 4 inclusive as 
set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RECEIVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard-copy documents and electronic records in systems on secure JSC 
Servers.

RETRIEVABILITY:
    For JSC Exchange employees, records are retrieved by name and filed 
as current or past employee. For Scholarship applicants, records are 
retrieved by name. For participants in social, sports, or wellness 
activities sponsored by the Exchange, records are retrieved by name and 
employer.

SAFEGUARDS:
    Hard-copy records are located in locked metal file cabinets with 
access limited to those whose official duties require access. 
Electronic records are maintained in a password protected system, with 
access limited to those whose official duties require access.

RETENTION AND DISPOSAL:
    All records are disposed of in accordance with NASA Retention 
Schedules, Schedule 9 Item 6/E. Personnel records of JSC Exchange 
operations employees are retained indefinitely in Agency space to 
satisfy payroll, reemployment, unemployment compensation, tax, and 
employee retirement purposes. For successful applicants under the JSC 
Exchange Scholarship Program, records are maintained until completion 
of awarded scholarship and are then destroyed. Records pertaining to 
unsuccessful applicants are returned to the individual. For 
participants in social, sports, or wellness activities sponsored by the 
Exchange, records are maintained for stated participation period and 
are then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Exchange Operations, NASA Exchange-JSC, Location 5, as set 
forth in Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURE:
    Same as above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    For employees of the JSC Exchange Operations, information is 
obtained from the individual employee, the employee references, 
insurance carriers, JSC Space Medical Division, JSC Security, 
employment agencies, Texas Employment Commission, credit bureaus, and 
creditors.
    With respect to the JSC Exchange Scholarship Program, the 
information is obtained from the parents or guardians of the 
scholarship participants.
    For current and past civil servant employees of the Johnson Space 
Center (JSC), current and past JSC contractor employees, current and 
past Exchange Operation employees, current and past military personnel 
or others assigned to JSC (per an IPA, MOU, etc.), current and past 
Civil Servants and Contractors on TDY from other NASA centers, spouses 
and dependants of any of the defined above and any other personnel 
authorized to use the Exchange services, participate in social, sports, 
or wellness activities sponsored by the Exchange and other similar 
activities, information is obtained from the individual participant or 
their parent or guardian if it is a child under the age of 18.

John W. McManus,
Acting Chief Information Officer.
[FR Doc. E6-10653 Filed 7-6-06; 8:45 am]
BILLING CODE 7510-13-P