[Federal Register Volume 71, Number 128 (Wednesday, July 5, 2006)]
[Notices]
[Pages 38177-38178]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-10419]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 21, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-4, 6 items, 6 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used as a tracking and 
billing system for seed lots submitted to the Organization for Economic 
Cooperation and Development for seed grade scheme approval.
    2. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-7, 6 items, 6 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used to track the work 
of meat graders, and to collect and disseminate billing information 
relating to meat grading services and the volume of meat product graded 
and certified. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    3. Department of Agriculture, Cooperative State Research, 
Education, and Extension Service (N1-540-06-2, 7 items, 6 temporary 
items). Records include agency newsletters that are primarily not 
mission-related, files relating to the disbursement of funding awards, 
and authorizations to use the 4-H Club name and/or emblem. Also 
included are electronic copies of records created using electronic mail 
and word processing applications. Proposed for permanent retention are 
recordkeeping copies of mission-related agency newsletters in either 
paper or electronic form.
    4. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-06-2, 6 items, 3 temporary items). Outputs 
and electronic mail and word processing copies associated with an 
electronic information system used to search and retrieve immigration 
and citizenship records. Proposed for permanent retention are the 
system inputs, master files, and documentation.
    5. Department of the Interior, Office of the Secretary (N1-48-05-3, 
5 items, 3 temporary items). Audiovisual records, including films and 
video recordings documenting routine functions and sound bites in 
digital and reel-to-reel formats that accompany press releases. 
Proposed for permanent retention are recordkeeping copies of 
historically significant video and motion picture recordings and an 
electronic log of these recordings.
    6. Department of Justice, Criminal Division (N1-60-06-2, 4 items, 4 
temporary items). Records of the Office of Community Oriented Policing 
Services used to monitor grants under

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the Violent Crime Control and Law Enforcement Act. Included are case 
files relating to audits of agency programs, operations and procedures, 
and grantees. Also included are electronic copies of records created 
using electronic mail and word processing.
    7. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-06-1, 12 items, 12 temporary items). Inputs, 
outputs, master files, and documentation associated with a legacy 
electronic information system and the current system used to track and 
manage agency property. Also included are electronic copies of 
documents created using electronic mail and word processing.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
06-5, 17 items, 17 temporary items). Records of the Criminal Justice 
Information Services Division relating to audits of internal law 
enforcement systems to determine user compliance with policies and 
procedures. Included are records relating to audit administration, 
planning, training, and procedures, and inputs, outputs, master files, 
and documentation associated with electronic information systems used 
to maintain and track audit information and results. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    9. Department of the Treasury, Internal Revenue Service (N1-58-06-
5, 1 item, 1 temporary item). Form 8879 used by taxpayers to 
electronically file a return using the personal identification number 
method.
    10. Department of the Treasury, Internal Revenue Service (N1-58-06-
6, 1 item, 1 temporary item). Form 8875 used to elect to treat a 
corporation as a Real Estate Investment Trust under Internal Revenue 
Code Section 856(l).
    11. Department of the Treasury, Internal Revenue Service (N1-58-06-
7, 2 items, 2 temporary items). Quality control records used for 
taxpayer assistance review purposes. Included are audio digital 
recordings of taxpayer assistance conversations and computer screen 
images used to provide assistance.

    Dated: June 26, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E6-10419 Filed 7-3-06; 8:45 am]
BILLING CODE 7515-01-P