[Federal Register Volume 71, Number 117 (Monday, June 19, 2006)]
[Notices]
[Pages 35320-35321]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-9580]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary


Privacy Act of 1974: System of Records

AGENCY: Office of the Secretary, DOT.

ACTION: Notice to establish a system of records.

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SUMMARY: DOT intends to establish a system of records under the Privacy 
Act of 1974.

EFFECTIVE DATE: July 31, 2006. If no comments are received, the 
proposal will become effective on the above date. If comments are 
received, the comments will be considered and, where adopted, the 
documents will be republished with changes.

FOR FURTHER INFORMATION CONTACT: Kara Spooner, Department of 
Transportation, Office of the Secretary, 400 7th Street, SW., 
Washington, DC 20590, (202) 366-1965 (telephone), (202) 366-7373 (fax), 
[email protected] (Internet address).

SUPPLEMENTARY INFORMATION: The Department of Transportation system of 
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, has been published in the Federal Register and is available 
from the above mentioned address.
DOT/ALL 17

System name:
    Freedom of Information Act and Privacy Act Case Files.

Security classification:
    Unclassified, non-sensitive.

System location:
    These records are located at Department of Transportation (DOT) 
Freedom of Information Act (FOIA) and Privacy Act (PA) offices located 
in Washington, DC, as well as FOIA Coordination offices at regional 
locations.

Categories of individuals covered by the system:
    Individuals who submit FOIA and PA requests and administrative 
appeals to DOT.

Categories of records in the system:
    This system contains records and related correspondence on 
individuals who have filed requests for information under the 
provisions of the Freedom of Information Act and Privacy Act of 1974, 
including requests for review of initial denials of such requests; 
copies of requested records and records under administrative appeal.

Authority for maintenance of the system:
    5 U.S.C. 552, Freedom of Information Act, as amended, and 5 U.S.C. 
552a, the Privacy Act of 1974, as amended.

Purpose(s):
    These records are maintained to process individuals' requests made 
under the provisions of the Freedom of Information Act and Privacy Act 
of 1974.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    To another Federal agency (a) with an interest in the record in 
connection with a referral of a Freedom of Information Act (FOIA) 
request to that agency for its views or decision on disclosure, or (b) 
in order to obtain advice and recommendations concerning matters on 
which the agency has specialized experience or particular competence 
that may be useful to DOT in making required determinations under the 
FOIA. See also Prefatory Statement of General Routine Uses.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored manually in file folders and electronically in 
databases.

Retrievability:
    Records are retrieved by the name of the individual who made the 
request or FOIA case tracking or control number.

Safeguards:
    Computer records are maintained in a secure, password protected 
computer system. Paper records are maintained in lockable file 
cabinets. All records are maintained in secure, access-controlled areas 
or buildings.

Retention and disposal:
    Records are retained according to the National Archives' General 
Records Schedule 14 for FOIA request, appeal, control, reports and 
administrative files and Privacy Act request, amendment case, 
accounting of disclosure, control and administrative files.

System manager(s) and address:
    Freedom of Information Act Officer, Department of Transportation, 
400 7th Street, SW., Room 5432, Washington, DC 20590, for all elements 
of the Department of Transportation except the Federal Aviation 
Administration; Freedom of Information Act Officer, Federal Aviation 
Administration, 800 Independence Avenue, Washington, DC 20591.

Notification procedure:
    Same as ``System Manager.''

Record access procedures:
    Same as ``System Manager.''

Contesting record procedures:
    Same as ``System Manager.''

[[Page 35321]]

Record source categories:
    Those individuals who submit initial requests and administrative 
appeals pursuant to FOIA and PA, the agency records obtained in the 
process of responding to such requests and appeals, and DOT personnel 
who handle such requests and appeals.

Exemptions claimed for the system:
    During the course of a FOIA or PA action, exempt materials from 
other systems of records may in turn become part of the case records in 
this system. To the extent that copies of exempt records from those 
`other' systems of records are entered into the FOIA/PA case file, the 
same exemptions apply for those records, as are claimed for the 
original systems of records which they are a part.

    Dated: June 13, 2006.
Kara Spooner,
Departmental Privacy Officer.
 [FR Doc. E6-9580 Filed 6-16-06; 8:45 am]
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